Workforce modernisation implementation costs (FOI)Workforce modernisation implementation costs (FOI)
Produced by the Freedom of Information officeAuthored by States of Jersey and published on
13 April 2018.Request
The States of Jersey regularly state that the additional cost of implementing Workforce Modernisation (WFM) for the period 2017 to 2020 is £47 million.
Could the States of Jersey please provide further details on this figure? In particular, please provide a detailed breakdown of the additional cost for each pay group and for each year. Could the States of Jersey also identify the amount being paid as protection (as this will then be a saving after 2020), and again a breakdown of protection per group. Please also include what amounts have been used to fund the program in terms of software, staffing for WFM team costs,
Consultants on the project both from the £47 million and from other sources. The cost of preparing Job Information Templates (JIT's), assessing these and putting through the process of evaluation should also be included. If accurate figures are not available please provide an estimate on the cost in both monetary and financial terms.
For the avoidance of doubt the pay cost information should be in the format;
Pay Group
2017 pay cost (protection)
2018 pay cost (protection)
2019 pay cost (protection)
2020 pay cost (protection)
Totals for 2017 to 2020
For Civil Service, Manual Workers and so on.
If the States of Jersey does not have these details, please supply what data is available to account for the £47M
Response
The WFM final offer was presented to the workforce in November 2017. The offer was based on a £47m investment, agreed by the Council of Ministers, which included year on year pay awards and pay protection for three and a half years. Costs associated with assimilation and progression through the new pay structure, increased annual leave and harmonised terms and conditions payments such as unsocial hours’ and overtime were also included. Within the harmonisation framework of pay, terms and conditions, the WFM package offer was designed to ensure that as many employees as possible would see the greatest benefit in pay.
The proposed investment of £47m for Workforce Modernisation was collated centrally as a combined estimate encompassing all in-scope employees and was not broken down by Pay Group.
It would require further input from each department to produce the requested analysis by Pay Group. This would take considerably longer than 12 and a half hours to complete, however the estimated WFM costs per year, including a breakdown of pay protection are presented below.
Estimated costs of WFM proposals (in £ Millions)
| WFM | 6.5 | 8.7 | 11.8 | 16.4 | 43.5 |
| Pay Protection | 0.8 | 1.3 | 1.0 | 0.8 | 3.9 |
| Total funding estimates | 7.3 | 10.0 | 12.8 | 17.2 | 47.4 |
Below is the percentage breakdown of staff to illustrate how the offered investment would have impacted on each pay group in scope of the project in terms of those receiving increases or decreases in pensionable pay over the three and a half years assimilation period onto the proposed unified pay structure and harmonised terms and conditions of service (ie 01 July 2017 to 31 December 2020).
WFM impact on staff by pay group
| Ambulance Service | 100.0% | 0.0% |
| Civil Servants | 97.4% | 2.6% |
| Energy from Waste Operations | 92.6% | 7.4% |
| Family Support Workers | 100.0% | 0.0% |
| Le Geyt | 100.0% | 0.0% |
| Manual Workers | 94.1% | 5.9% |
| Nurses and Midwives | 99.2% | 0.8% |
| Residential Child Care Officers | 100.0% | 0.0% |
| Youth Service | 100.0% | 0.0% |
The average pay change for each of the pay groups in scope of the project by the end of the assimilation period covered by the WFM project (ie 01 July 2017 to 31 December 2020) is presented below.
Average pay change by pay group
| Ambulance Service | 22.7% |
| Civil Servants | 3.6% |
| Energy from Waste Operations | 3.9% |
| Family Support Workers | 11.6% |
| Le Geyt | 2.5% |
| Manual Workers | 10.6% |
| Nurses and Midwives | 7.0% |
| Residential Child Care Officers | 26.2% |
| Youth Service | 21.7% |
Pay Protection
Of the £47m proposed investment in WFM, £3.9m was estimated for Pay Protection over the period. As above, this was not broken down by Pay Group. The estimate for Pay Protection would have been financed for the duration of Workforce Modernisation only. These estimated costs are non-recurring, and therefore would not produce additional savings post 2020.
Project Costs
The below table provides a year by year breakdown of associated costs in addition to the £47m investment to the workforce.
This includes Job Evaluation (which includes both employee and research costs), staff costs, union facilities time, and software.
This data is not available by Pay Group.
Costs as part of the Public Sector Reform and defined as Workforce Modernisation:
| Total | £348,422 | £567,206 | £509,609 | £235,767 | £177,629 | £1,838,633 |
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Articles applied
Article 16 A scheduled public authority may refuse to supply information if cost excessive
(1) A scheduled public authority that has been requested to supply information may refuse to supply the information if it estimates that the cost of doing so would exceed an amount determined in the manner prescribed by Regulations.
Regulation 2 (1) of the Freedom of Information (Costs) (Jersey) Regulations 2014 allows an authority to refuse a request for information where the estimated cost of dealing with the request would exceed the specified amount of the cost limit of £500. This is the estimated cost of one person spending 12.5 working hours in determining whether the department holds the information, locating, retrieving and extracting the information.
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