Flexible working in schools (FOI)

Request

I would like to know about flexible working in Primary and secondary schools in Jersey and within Children, Young People, Education and Skills (CYPES).  

A

For each of Primary, Secondary schools and CYPES how many requests for flexible working were made to line managers in the last three years? 

B

For each of Primary, Secondary schools and CYPES how many requests for flexible working were approved in the last three years? 

C

For each of Primary Secondary and CYPES how many requests for flexible working needs were referred to the Director General for a determinant in the last three years? 

D

For each of Primary, Secondary schools and CYPES how many requests for flexible working were approved by the Director General in the last three years? 

In Primary and secondary schools  

E

How many teaching staff are in flexible roles in Primary schools in 2021 and how does this compare in the last three years?  

F

How many teaching staff are in flexible roles in secondary schools in 2021 and how does this compare in the last three years? 

G

How many teaching staff are in flexible roles in Primary schools who are in senior positions in 2021 and how does this compare in the last three years? (senior posts = assistant headteacher, deputy headteacher, headteacher).

H

How many teaching staff are in flexible roles in secondary schools who are in senior positions in 2021 and how does this compare in the last three years? (senior posts = assistant headteacher, deputy headteacher, headteacher).

CYPES 

I

How many senior staff are in flexible roles in CYPES (grade 11 and above) who are in senior positions in 2021 and how does this compare in the last three years? 

J

What particular actions are CYPES undertaking to support the workforce and encourage flexible working in line with the overall Government of Jersey initiatives? 

Response

The following working arrangements are covered by the Flexible Working Policy: 

• Reduced hours / Part Time 
• Job share 
  
• Annualised and seasonal working (unless working in a school / college) 
• Term-time working 
• Compressed hours 
• Remote working

For full details of the flexible working policy please find a copy of the document attached. 

Flexible Working Policy

A

Line managers respond to requests for flexible working through the application of the Flexible Working policy. This information is not held in recorded form. To provide an answer to the request would require extraction and manipulation of data to produce new information. 

A Scheduled Public Authority is not required to manipulate and create new data sets. Article 3 of the Freedom of Information (Jersey) Law 2011 applies. 

B

Line managers approve requests for flexible working through the application of the Flexible Working policy. This information is not held in recorded form. To provide an answer to the request would require extraction and manipulation of data to produce new information. 

A Scheduled Public Authority is not required to manipulate and create new data sets. Article 3 of the Freedom of Information (Jersey) Law 2011 applies. 

C

This information is not held in recorded form. To provide an answer to the request would require extraction and manipulation of data to produce new information. 

A Scheduled Public Authority is not required to manipulate and create new data sets. Article 3 of the Freedom of Information (Jersey) Law 2011 applies.  

D

This information is not held in recorded form. To provide an answer to the request would require extraction and manipulation of data to produce new information. 

A Scheduled Public Authority is not required to manipulate and create new data sets. Article 3 of the Freedom of Information (Jersey) Law 2011 applies. 

In Primary and secondary schools

E

Please see the below table for the number of teaching staff in primary schools with reduced hours / part time contractual arrangements. 

Data on other types of flexible working arrangements is not held in recorded form. To provide an answer to the request would require extraction and manipulation of data to produce new information.

A Scheduled Public Authority is not required to manipulate and create new data sets. Article 3 of the Freedom of Information (Jersey) Law 2011 applies. 

F 

Please see the below table for the number of teaching staff in secondary schools with reduced hours / part time contractual arrangements.

Data on other types of flexible working arrangements is not held in recorded form. To provide an answer to the request would require extraction and manipulation of data to produce new information. 

A Scheduled Public Authority is not required to manipulate and create new data sets. Article 3 of the Freedom of Information (Jersey) Law 2011 applies.

G

Please see the below table for the number of Assistant Headteachers, Deputy Headteachers and Headteachers in primary schools with flexible working arrangements.

Please see the below table for the number of Assistant Headteachers, Deputy Headteachers and Headteachers in secondary schools with flexible working arrangements. 

I

The following information on senior staff in flexible roles in CYPES (Civil Service grade 11 and above) includes employees on part time contracts of employment: 

J

Work is underway to look at policies and processes around enhancements to flexible working across government departments. Pilots are being run in some government service areas with a view to a further roll out Q1 2022. As part of the rollout work will be carried out to determine how the policy enhancements apply to CYPES.  

Please note: 

• The information was taken from the data captured on the 30 November of each year. 
• The information does not include zero hour’s staff or staff on agency contracts. 
• If an individual has two contracts, they have been considered as two people in the calculations.
• The information above represents only States of Jersey maintained and fee-paying maintained schools. It does not include the private schools: St George’s Preparatory, St Michael’s Preparatory, FCJ Primary, St Christopher’s Primary, Helvetia House School, Beaulieu Convent School and De La Salle College. 
• Where numbers are less than five to avoid identification of individuals, we have not stated the exact figure. Article 25 of the Freedom of Information (Jersey) Law 2011 has been applied.  

Articles applied

Article 3 - Meaning of “information held by a public authority”

For the purposes of this Law, information is held by a public authority if –

(a) it is held by the authority, otherwise than on behalf of another person; or

(b) it is held by another person on behalf of the authority.

Article 25 - Personal information

(1) Information is absolutely exempt information if it constitutes personal data of which the applicant is the data subject as defined in the Data Protection (Jersey) Law 2018. 

(2) Information is absolutely exempt information if – (a) it constitutes personal data of which the applicant is not the data subject as defined in the Data Protection (Jersey) Law 2018; and (b) its supply to a member of the public would contravene any of the data protection principles, as defined in that Law. 

(3) In determining for the purposes of this Article whether the lawfulness principle in Article 8(1)(a) of the Data Protection (Jersey) Law 2018 would be contravened by the disclosure of information, paragraph 5(1) of Schedule 2 to that Law (legitimate interests) is to be read as if sub-paragraph (b) (which disapplies the provision where the controller is a public authority) were omitted.