Jersey Opera House and Jersey Arts Centre Grants (FOI)

Request 

Jersey Opera House and Jersey Arts Centre were granted £2.24m and £2.96m as part of the Fiscal Stimulus Fund in April 2021.
A

When did the recruitment for the project manager (s) for the refurbishment of the venues start?

B

When did the project manager(s) were appointed and when did they start?

C

Could you explain why the procurement process only started on 1 November 2021?

D

What caused the delay in starting the procurement?

If a previous process had been launched prior to November 2021 please indicate so and provide the dates for it. Please also state why it wasn't successful.

E

When did the November 2021 procurement conclude? If it hasn't please explain why.

F

If a supplier has been identified, please confirm what date they were selected, their details as well as whether they will be able to meet the expected completion deadline of Summer 2022? If not, can you confirm when do they expect to complete their work by?

G

How much do you expect the refurbishment works to cost?

H

Will this project be fully met by the Fiscal Stimulus Fund or will an additional source of funding be necessary to cover the costs?

Response

A 

Recruitment for the Project Manager for the refurbishment of the venues started when Invitation to Tender documents were loaded onto the Government Tender e-Portal on 16th June 2021.

B

The Project Manager/Quantity Surveyor signed a contract on 14th October 2021 and it was countersigned by the Government of Jersey on 22nd October 2021.  The Project Manager/Quantity Surveyor started work on 23rd October 2021.

C

Recruitment for the Project Manager for the refurbishment of the venues started when Invitation to Tender documents were loaded onto the Government Tender e-Portal on 16th June 2021. Procurement for the Integrated Design Team began on 1 November 2021 once the Project Manager had been appointed and a contract signed on 22nd October 2021.

D 

The appointed Project Manager developed the Procurement Strategy and Invitation to Tender documentation for the Integrated Design Team within two weeks. There was no delay in starting the procurement for the Integrated Design Team. 

The Invitation to Tender for the Project Manager/Quantity Surveyor ran from 16th June 2021 to 6th July 2021. The Invitation to Tender for the Evaluation Team met on 16th July 2021, and the preferred supplier was selected. There was no other procurement process for the Integrated Design Team prior to November 2021.

E

Expressions of Interest to the Invitation to Tender for the Integrated Design Team closed on 26th November 2021. Negotiations with the preferred supplier are concluding and contract for services will be signed imminently.

F 

The preferred Project Manager/Quantity Surveyor is Colin Smith Partnership, who were selected on 16th July 2021.  Details that the Jersey Opera House project will be completed by the end of June 2023. Preparation for the Jersey Arts Centre renovations works is ongoing. 

A revised timescale for the renovation works at Jersey Opera House has been agreed between the Government of Jersey and the Board of the Jersey Opera House Limited.  The new target date is by June 2023.   This information is available publicly on www.gov.je therefore Article 23 of the Freedom of Information (Jersey) Law 2011 has been applied.  

Opera House Refurbishment update

G 

Information regarding the expected cost of the refurbishment works is available publicly on www.gov.je therefore Article 23 of the Freedom of Information (Jersey) Law 2011 has been applied. Please see the link in question F.

H 

All works itemised in the original bids to the Fiscal Stimulus Fund are expected to be met by the funding amounts specified (£2.2m Jersey Opera House and £2.96m Jersey Arts Centre). 

Article applied 

Article 23 - Information accessible to applicant by other means 

Information is absolutely exempt information if it is reasonably available to the applicant, otherwise than under this Law, whether or not free of charge. 

A scheduled public authority that refuses an application for information on this ground must make reasonable efforts to inform the applicant where the applicant may obtain the information.