Modernisation and Digital - Head of Technology Post (FOI)

Request

Under the FOI law, please can you provide a response to the following questions:

Modernisation & Digital: Head of Technology Post Funding and Sourcing

A

With reference to the P59 report, please confirm the payment of up to £200,000 to cover the six months of June - December 2020 was for the "Head of Technology" inside Modernisation & Digital during 2020 and not the Group Director of Modernisation & Digital.

References: See page 13, line "Interim Head of Technology"

Consultants: Reporting on their use by the Government of Jersey - Report of the Chief Minister - June 2021 (P59/2019) (statesassembly.gov.je) 

B

i) Please confirm the key responsibilities in the Job Description for this Head of Technology role

and ii) confirm which tier "heads of" sit at within the organisation structure 

and iii) typical rates of pay other "heads of..." substantive civil servant roles are payed (gross pay based on the civil service annual salary pay scale 2020) and

and iv) please pro rate this for the same period (e.g. last six months of 2020) 

and v) confirm which role(s) signed of on this engagement?

and vi) if SEB (States employment board) were involved or consulted and any correspondence?

and vii) which ministerial roles provided oversight and / or gave approval?

C

i) Please provide the JD for the head of technology role that was used during for this post in 2020. Please provide the current Job Description (JD) if the role currently exists or closes equivalent JD if it has been modified.

ii) Please confirm yes or no, if this role had any involvement in the Modernisation & Digital Target Operating Model construction and transition \ transformation?

D

Yes or No - did the involvement include:

i) writing JDs?

ii) peer review of JDs?

iii) quality assurance of completed JDs?

iv) subsequent appointment of staff into these roles?

E

From which company was this person sourced from and were they part of the professional services framework for the Government of Jersey?

F

What were the key outputs from the engagement and has value for money been achieved?

G

What was the total cost of this engagement?

H

Is the company (specified in question E) involved in this engagement still providing the worker to fulfil that role in 2022?

I

When was this company's (specified in question E) last engagement?

J

If this company specified in question E) has been used since the initial engagement, please list in a table:

i) each engagement

ii) approximate cost

iii) length of contract

iv) type of award direct award, competitive tender, framework, etc.

K

Was a declaration of prior working or commercial interest made during or prior to the award process by the individuals involved in the selection?

L

Did the former Category Head for IT Procurement resign prior to award?

M

Was the resignation (question L) the result of the tender process being unethical (predetermined outcome?)?

Response

A

The payment referred to in the question above related to the Head of Technology within Modernisation and Digital (M&D), and not the Group Director of Modernisation and Digital.

To note: 'Proposition 59 / 2019' works on a cash basis and reflects payments made during the period which will not necessarily relate to the time period being reported, it may be that payments relate to a larger time period. 

B

i) The job description for this role is attached and details the key responsibilities.

Head of Technology Job Description 20220609.pdf

ii) 'Heads of' sit at Tier 3 within the organisation structure. 

iii) Tier 3's within M&D are evaluated at Civil Service Grades 14 and 15.  Pay scales are publicly available on www.gov,je. 

States of Jersey – Civil Service Pay (gov.je) 

iv) The annual salaries within the bands are detailed in the link above.  To provide an answer to your request would require a manual review and manipulation of data. A Scheduled Public Authority (SPA) is not required to manipulate and create new data sets, but to provide the applicant with information the SPA holds, as specifically requested. The information is not held and Article 3 of the Freedom of Information (Jersey) Law 2011 applies. 

v) The engagement of the Interim Head of Technology was approved as part of the 'Proposition 59 / 2011' process and as such was approved by the States Employment Board.  In-line with the process, P59 was approved by the Senior HR Business Partner, the Chief Operating Officer, and the Group Director of People and Corporate Services, and the Assistant Chief Minister with responsibility for Modernisation 

vi) As detailed above the States Employment Board approved the appointment. 

vii) In-line with the process, the 'P59 / 2011 document' was approved by the Assistant Minister Chief with responsibility for Modernisation and the States Employment Board.

C

i) The Job Description for the Head of Technology is attached.

Head of Technology Job Description

ii) Yes.

D

i) No. 

ii) Yes.

iii) Yes.

iv) Yes.

E

The individual was sourced from EY. EY are part of the professional services framework.

F

The individual was engaged to deliver the roles and responsibilities of the Head of Technology (as attached). 

The assessment of the engagement delivery value for money is not recorded and therefore Article 3 of the Freedom of Information (Jersey) Law 2011 applies.

G

The total cost for the Interim Head of Technology engagement was £221,000.

H

The company specified in question E is no longer providing the worker to fulfil that role in 2022. 

I

The company specified in question E continues to provide multiple services across the Government of Jersey as a result there is no last date held.

It has been concluded that the full information, as requested, is not held in recorded form. Article 3 of the Freedom of Information (Jersey) Law 2011 therefore applies. 

J

i to iv)

The information relating to engagements with EY is already available as part of the P59 reporting on www.gov.je within the criteria of that report, therefore Article 23 of the Freedom of Information (Jersey) Law 2011 has been applied.   

Consultants: reporting on their use by the Government of Jersey (P.59/2019) – report of the Chief Minister – December 2019 (statesassembly.gov.je)

Consultants: reporting on their use by the Government of Jersey (P.59/2019) – report of the Chief Minister – June 2020 (statesassembly.gov.je)

Consultants: reporting on their use by the Government of Jersey (P.59/2019) – report of the Chief Minister – January 2021 (statesassembly.gov.je)

Consultants: reporting on their use by the Government of Jersey (P.59/2019) – report of the Chief Minister – June 2021 (statesassembly.gov.je)

Consultants: reporting on their use by the Government of Jersey (P.59/2019) – report of the Chief Minister – December 2021 (statesassembly.gov.je)

K

Providing details of the presence or not of declaration of interests would contain data personal to the subjects and contravene Data Protection Principles.  Article 25 (personal information) of the Freedom of Information (Jersey) Law 2011 has been applied.

In addition, information relating to declaration of interests is not held centrally and would require manual manipulation to create the information.  Therefore, Article 3 of the Freedom of Information (Jersey) Law 2011 applies.   A Scheduled Public Authority (SPA) is not required to manipulate and create new data sets, but to provide the applicant with information the Scheduled Public Authority holds which has been specifically requested.

L

There is no role in the Government of Jersey of 'Category Head of IT Procurement'. 

M

Not applicable. There is no role in the Government of Jersey of 'Category Head of IT Procurement'.

Articles applied

Article 3 - Meaning of "information held by a public authority"

For the purposes of this Law, information is held by a public authority if –

(a) it is held by the authority, otherwise than on behalf of another person; or

(b) it is held by another person on behalf of the authority. 

Article 23 - Information accessible to applicant by other means 

(1) Information is absolutely exempt information if it is reasonably available to the applicant, otherwise than under this Law, whether or not free of charge.

(2) A scheduled public authority that refuses an application for information on this ground must make reasonable efforts to inform the applicant where the applicant may obtain the information. 

Article 25 - Personal information 

(1) Information is absolutely exempt information if it constitutes personal data of which the applicant is the data subject as defined in the Data Protection (Jersey) Law 2005.

(2) Information is absolutely exempt information if –

(a) it constitutes personal data of which the applicant is not the data subject as defined in the Data Protection (Jersey) Law 2005; and

(b) its supply to a member of the public would contravene any of the data protection principles, as defined in that Law.