Jersey Land & Property Index (JLPI): Agreement: Parish Rates Database 'Property Type' Extract Information

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A decision made 30 September 2013:

Decision Ref:	MD-PE-2013-0109
Subject:	Extract of Parish rates property type data for updating the JLPI
Decision Summary Title:	DS – Extract of Parish rates property type data for updating the JLPI
DS Author:	Principal Planner
DS Date:	25th September 2013		DS Status:		Public
Written Agreement Title:	One-off extract of Parish Rates ‘property type’ information for the development of the Jersey Land & Property Index (JLPI)
WR Author:	Principal Planner
WR Date	25th September 2013		WR Status:		Public
Oral Reporter:	Principal Planner
Decision(s):	The Minister for Planning and Environment signed an agreement requesting from the Parish rates database ‘property type’ information for the development of the Jersey Land & Property Index (JLPI)
Reason(s) for Decision:	The JLPI is a key States asset and including more detailed property type information will further enhance its value and be of further benefit to users. Access to this specific information on the Rates system can be facilitated in compliance with the data protection legislation and will enable a more efficient and cost effective update process that might otherwise be significantly more time consuming and costly to undertake.
Legal and Resource Implications:	Resource Implications The States of Jersey Environment Department will cover all costs associated with extracting the data from the Parish Rates system. This would be a one off process undertaken by the system administrator. Future updates will be then maintained and updated by the mapping service team on a regular and continual basis from existing sources, primarily from the planning system. Legal This agreement is compliant with the Data Protection (Jersey) Law 2005 (‘the Law’). For the purposes of the JLPI, no data identifying individuals will be processed. Rates data held by the parishes constitutes personal data although names do not form part of this agreement. For the purposes of the Law, the parish will process (extract and disclose) the relevant data in accordance with paragraphs 5 and 6 of the Law. Both parties undertake to process all data in compliance with the Law in accordance with and for the purpose specified in this agreement. No further use or disclosure of the data is permitted other than with the consent of the data controller.
Action required:	Send a signed copy of the data agreement to the Comite des Connétables for their record.
Signature:
Position:	Deputy RC Duhamel Minister for Planning and Environment			Initials AS/YF
Date Signed:		Date of Decision (If different to Date Signed):