Ports of Jersey Limited: Annual General Meeting: 2023: Voting instructions

Information about the publication of Ministerial Decisions

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision
providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made 5 May 2023:

Decision Reference: MD-TR-2023-270		Public
Subject: Ports of Jersey Limited – 2023 Annual General Meeting Voting Instructions
Report Title: Ports of Jersey Limited - 2023 Annual General Meeting Voting Instructions		Exempt (Article 26)
Decision(s): The Minister decided to vote in favour of the proposed resolutions on behalf of States of Jersey Investments Limited and to instruct States of Jersey Investments Limited and the Treasurer of the States, as Nominees and Trustees for the Minister for Treasury and Resources in accordance with the Declarations of Trusts, to exercise his voting power in favour of the proposed resolutions. The ordinary resolutions are: 1. To receive the minutes of the previous Annual General Meeting and approve the content by ordinary resolution; To receive and approve 2. To receive the accounts and the reports of the Directors and the Auditors thereon for the year ended 31 December 2022; To receive and approve 3. To receive and approve the Remuneration Report as set out on pages 52 to 53 of the Annual Report for the year ended 31 December 2022; To receive and approve 4. To re-elect as Directors of the Company Mark Chown, Nicky Dunn OBE and Dr Jane Smallman. To approve the re-elections 5. To appoint Auditors and authorise the Directors to agree their remuneration. To approve the appointment and authorise
Reason for Decision(s): To fulfil the States’ role as shareholder of the Ports of Jersey Limited by exercising voting rights at the Annual General Meeting.
Resource Implications: The financial implications are as detailed within the Ports of Jersey Limited Annual Report and audited financial statements.
Action Required: The Minister’s Private Secretary to inform the Head of Shareholder Relations that this decision has been approved. States of Jersey Investments Limited and the Treasurer of the States are instructed to vote in respect of the proposed resolutions.
Signature:	Signed By: Minister for Treasury and Resources
Date Signed:	Date of Decision (If different from Date Signed):