Police: Re-Location: Budget Consolidation

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A decision made 5 September 2013:

Decision Reference: MD-TR-2013-0073
Decision Summary Title:	Police Relocation budget consolidation		Date of Decision Summary:	27 August 2013
Decision Summary Author:	Director of Estates		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Police Relocation budget consolidation		Date of Written Report:	27 August 2013
Written Report Author:	Management Accountant- JPH		Written Report : Public or Exempt?	Public
Subject: The consolidation of two existing Capital Heads of Expenditure for the Police Relocation project.
Decision(s): The Minister for Treasury and Resources approved the - consolidation of two existing Capital Heads of Expenditure titled ‘Police Relocation-Tranche 4’ and ‘Police Relocation Phase 1’ in order to improve the administration and reporting of the project; transfer of £17.8 million approved budget and associated current spend, from the Police Relocation Phase 1 Capital Head of Expenditure to the Police Relocation-Tranche 4 Capital Head of Expenditure; renaming of the Capital Head of Expenditure from Police Relocation-Tranche 4 to Police Relocation.
Reason(s) for Decision: Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. The Police Relocation is being run as one project (with the funding in tranches). In order to improve administration and reporting the budgets should be consolidated into one Capital Head of Expenditure.
Resource Implications: The Police Relocation Phase 1 Capital Head of Expenditure to decrease by £17.8 million and the renamed Police Relocation Capital Head of Expenditure to increase by an identical amount. This decision does not increase the total amount of expenditure approved by the States.
Action required: Business Manager to notify the Financial Performance Reporting Manager and the Finance Manager, Property Holdings that this decision has been approved
Signature:		Position: Senator P F C Ozouf, Minister for Treasury and Resources
Date Signed:		Date of Decision:

Police: Re-Location: Budget Consolidation

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Treasury and Resources

Ministerial Decision Report

Police Relocation Budget Consolidation

Purpose of Report

To enable the Treasury and Resources Minister to approve the consolidation of two existing Capital Heads of Expenditure entitled ‘Police Relocation-Tranche 4’ and ‘Police Relocation Phase 1’ into a single Capital Head of Expenditure entitled ‘Police Relocation ’. To also enable the Minister to approve the transfer of funds to this head of expenditure as set out in this report. The purpose of this consolidation is to facilitate better administration and financial management of this capital project.

Background

The Police Relocation Capital Head of expenditures were set up with the original intention for the Police Relocation to be a phased set of works utilising different Heads of Expenditure. However it has been recognised that the project works are to be completed as one phase. Therefore the intention is to merge the Capital Head of Expenditure phases under one Capital Head of Expenditure.

Police Relocation Budget Consolidation

The Police Relocation Capital Head of Expenditures requires that the budget of £16,000,000 will be transferred from ‘Police Relocation Phase 1’ Capital Head of Expenditure to the renamed ‘Police Relocation’ Capital Head of Expenditure. This does not change the use of the funds voted by the States for the construction of a new Police Headquarters.

A further allocation of £1 million for the Police relocation is due in 2014, subject to approval in the budget, and this sum will also be added to the single Head of Expenditure to provide a consolidated budget sum for the project.

4. Recommendation

The Minister for Treasury and Resources is recommended to approve the -

consolidation of two existing Capital Heads of Expenditure titled ‘Police Relocation-Tranche 4’ and ‘Police Relocation Phase 1’ in order to improve the administration and reporting of the project.
transfer of £16,000,000 from the Police Relocation Phase 1 Capital Head of Expenditure to the Police Relocation-Tranche 4 Capital Head of Expenditure
renaming of the Capital Head of Expenditure from Police Relocation-Tranche 4 to Police Relocation.

5. Reason for Decision

Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.

The Police Relocation is being run as one project (with the funding in tranches). In order to improve administration and reporting the budgets should be consolidated into one Capital Head of Expenditure.

6. Resource Implications

The Police Relocation Phase 1 Capital Head of Expenditure to decrease by £16,000,000 and the renamed Police Relocation Capital Head of Expenditure to increase by an identical amount. This decision does not increase the total amount of expenditure approved by the States.

Report author : Finance Manager – JPH	Document date : 27 August 2013
Quality Assurance / Review : Director JPH	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DSs, WRs and SDs\2013-00xx - Police relocation transfers\WR - Police Relocation Budget Consolidation v2.docx