Transfer of Visioning Funds to Property Holdings Department.

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A decision made (19/10/2007) regarding: Transfer of Visioning Funds to Property Holdings Department.

Decision Reference: MD-C-2007-0056
Decision Summary Title :	Budget Transfer to Jersey Property Holdings		Date of Decision Summary:
Decision Summary Author:	James Dixon		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	Report to the Chief Minister Budget Transfer		Date of Written Report:	17 October 2007
Written Report Author:	James Dixon, Finance Director, Treasury and Resources Department		Written Report : Public or Exempt?	Public
Subject: Transfer of Visioning Funds to Property Holdings Department
Decision(s): The Chief Minister agreed the transfer of the £1,176,500 from the CMD Visioning Fund to the Property Holdings Department, this being the unspent portion of the Funds originally set aside for the Property Holdings transformation project.
Reason(s) for Decision: The States agreed in 2005 that a sum of £1.5 million would be allocated from the Visioning Fund to support the development of the Property Holdings Department and since then a total of £323,500 has been used. To date each call on the Fund has required a ministerial decision from both the Chief Minister and the Minister for Treasury and Resources. The transfer of the balance to the Property Holdings Department will save further ministerial decisions, and provide that the governance of these funds is passed to the Accounting Officer of Property Holdings.
Resource Implications: Nil
Action required: Treasury Finance Director to action a budget virement transferring the funds.
Signature:		Position: Chief Minister
Date Signed:		Date of Decision (If different from Date Signed):

Transfer of Visioning Funds to Property Holdings Department.

REPORT TO THE CHIEF MINISTER

BUDGET TRANSFER

Purpose of Report

To obtain approval to transfer a capital budget of £1,176,500 from the Chief Minister’s Department to the Treasury and Resources Department relating to the Visioning Funds allocated for the development of the Property Holdings Department

Background

In June 2005 the States agreed to the creation of a new department to be responsible for the administration of all States Property. The Department was tasked with making £1.5m of recurring efficiency savings and £4m of capital receipts.

At its meeting of 19th April 2006 the Corporate Management Board approved an implementation plan of Property Holdings and determined that funds held in the £9m Visioning Budget would be used for Property Holdings as below.

Item	2005	2006	2007	2008	Total
KPMG Report	106,000				106,000
Allocated Operating Costs - 2005	68,000				68,000
Allocated Operating Costs - 2006		65,000			65,000
Change Management Support (2 years)		28,000	55,000	28,000	111,000
Accommodation - Interim Arrangements		15,000	10,000		25,000
Accommodation - Co-location (net costs)				250,000	250,000
Review of H&SS Maintenance		10,000	5,000		15,000
Valuation and Condition Surveys		200,000	200,000		400,000
Integrated Property System		45,000	300,000	30,000	375,000
Development of Filing/Records Mgmt.			75,000		75,000
Web Development			10,000		10,000
Development of Asset Recharging system
Totals	174,000	363,000	655,000	308,000	1,500,000

The Department has spent £323,500 of these funds to date.

Given that the spending decisions regarding this expenditure are taken by the T&R Department, it is entirely appropriate that the budget should be transferred to that Department.

Recommendation

That the Minister agrees to transfer £1,176,500 from the CMD Visioning Fund to the Property Holdings Department to be used for the development of the Department and target efficiency savings of £1.5m per annum.

James Dixon

Finance Director - CMD

13 October 2007