Transfer of underspend from Victoria College capital project to Education Department

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A decision made 31 October 2016:

Decision Reference: MD-ESC-2016-0026
Decision Summary Title:	Return of any underspend on Victoria College capital project	Date of Decision Summary:	21 October 2016
Decision Summary Author:	Head of Finance	Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written	Person Giving Oral Report:	N/A
Written Report Title:	Return of any underspend on Victoria College capital project	Date of Written Report:	21 October 2016
Written Report Author:	Head of Finance	Written Report : Public or Exempt?	Public
Subject: Return of any underspend on the Victoria College capital project to build a new classroom block to the Education Department Minor Capital head of expenditure.
Decision(s): The Minister for Education approved the transfer of any underspend on the forthcoming capital project at Victoria College to replace the porta cabins on College Fields with a new classroom block, up to a maximum of £567,950 as a proportion of the total budget for the project, from the Victoria College Extension capital head of expenditure (FA0MD09002) within the Department for Infrastructure to the Education Minor Capital head of expenditure (E00MC10003)
Reason(s) for Decision: Ministerial Decision MD-ESC-2016-0025 approved a budget transfer of £567,950 from the Education Department to the Department of Infrastructure to fund capital works at Victoria College, namely the replacement of porta cabins at College Field with a much needed new classroom block. Funding for the capital project had been raised from school fee increases over the past few years (£405,000) and from funds previously allocated for the development of Francis Field (£162,950), a project which is presently on hold. The new classroom block is not expected to require funds from any other source. Any underspends on the capital project relating to funding from school fees should be returned to the Education Department for use on future Victoria College capital projects. Additionally any underspend on the project relating to funding from Francis Field should also be returned to the Education Department to replenish this budget for the future development of Francis Field for school use. Article 18(1)(c) of the Public Finances (Jersey) 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure of up to £1,000,000 to the Treasurer of the States.

Resource Implications: The Department for Infrastructure capital head of expenditure (FA0MD09002 Victoria College Extension) to decrease by the amount remaining unspent at the end of the project, up to £567,950, and the Education Department minor capital head of expenditure (E00MC10003) to increase by an identical amount.
Action required: The Minister for Education to seek approval of the Treasurer of the States for the return of any underspend on this capital project.
Signature:	Position: Deputy Rod Bryans Minister for Education
Date Signed:	Date of Decision:

Transfer of underspend from Victoria College capital project to Education Department

Education Department

Ministerial Decision Report

Return of any underspend on Victoria College capital project

Purpose of Report

To enable the Minister for Education to approve the transfer of any underspend on the forthcoming capital project at Victoria College to replace the porta cabins on College Fields with a new classroom block, up to a maximum of £567,950 as a proportion of the total budget for the project, from the Victoria College Extension capital head of expenditure (FA0MD09002) within the Department for Infrastructure to the Education Minor Capital head of expenditure (E00MC10003)

Background

Ministerial Decision MD-ESC-2016-0025 approved a budget transfer of £567,950 from the Education Department to the Department of Infrastructure to fund capital works at Victoria College, namely the replacement of porta cabins at College Field with a much needed new classroom block. Funding for the capital project had been raised from school fee increases over the past few years (£405,000) and from funds previously allocated for the development of Francis Field (£162,950), a project which is presently on hold. The new classroom block is not expected to require funds from any other source.

Recommendation

The Minister for Education is recommended to request that the Minister for T&R approves the transfer of any underspend on the forthcoming capital project at Victoria College to replace the porta cabins on College Fields with a new classroom block, up to a maximum of £567,950 as a proportion of the total budget for the project, from the Victoria College Extension capital head of expenditure (FA0MD09002) within the Department for Infrastructure to the Education Minor Capital head of expenditure (E00MC10003)

Reasons for Decision

Any underspends on the capital project relating to funding from school fees should be returned to the Education Department for use on future Victoria College capital projects. Additionally any underspend on the project relating to funding from Francis Field should also be returned to the Education Department to replenish this budget for the future development of Francis Field for school use.

Article 18(1)(c) of the Public Finances (Jersey) 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure of up to £1,000,000 to the Treasurer of the States.

Resource Implications

The Department for Infrastructure capital head of expenditure (FA0MD09002 Victoria College Extension) to decrease by the amount remaining unspent at the end of the project, up to £567,950, and the Education Department minor capital head of expenditure (E00MC10003) to increase by an identical amount.

Report author: Head of Finance	Document date : 21 October 2016
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