Skip to main content Skip to accessibility
This website is not compatible with your web browser. You should install a newer browser. If you live in Jersey and need help upgrading call the States of Jersey web team on 440099.
Government of Jerseygov.je

Information and public services for the Island of Jersey

L'înformâtion et les sèrvices publyis pouor I'Île dé Jèrri

Solid Waste Minor Assets - New Capital Head of Expenditure: Budget Transfer from Energy from Waste Replacement Asset Vote

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

  • demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision

  • providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made 17 November 2014:

Decision Reference: MD-T-2014-0118

Decision Summary Title :

Creation of a new capital head of expenditure for Solid Waste Minor Assets and associated budget transfer.

Date of Decision Summary:

 12 November 2014

Decision Summary Author:

Capital Accountant

Decision Summary:

Public or Exempt?

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

N/A

Written Report

Title :

Creation of a new capital head of expenditure for Solid Waste Minor Assets and associated budget transfer.

Date of Written Report:

12 November 2014

Written Report Author:

Capital Accountant

Written Report :

Public or Exempt?

Public

Subject:  The creation of a new capital head of expenditure for Solid Waste Minor Assets and the transfer of funding into this newly created head of expenditure

Decision(s):  The Minister approved the creation of a new capital head of expenditure called “Solid Waste Minor Assets” and approved the transfer of up to £450,000 from the EFW Replacement Asset Vote (Q00MF14036) to this new capital head of expenditure.

Reason(s) for Decision:  The existing green waste shredder is now seven years old and although an asset life of 10 years was assigned in the replacement schedule, this was overly optimistic and increasing maintenance costs and breakdowns mean that a new shredder is required to ensure continuity of operation at the Green Waste site.  As the current backup shredder is now subject to continual breakdown and uneconomic to repair, it is proposed to use the existing shredder as backup plant.

 

As a result of the extended defects period imposed upon the EFW plant, some assets which were to have been replaced from the EFW replacement assets funding have been replaced under contract at nil cost to the States.  As such, it is proposed to transfer these funds to a new head of expenditure “Solid Waste Minor Assets” to fund the shredder replacement.  The “Replacement Assets” funding provided to TTS is insufficient to provide for the replacement of this asset which is essential for the continued operation of the Green Waste composting operation in accordance with Waste License requirements.

 

Under Financial Direction 3.6 the approval of the Minister for Treasury and Resources is required for variations to heads of expenditure, although this power has been delegated to the Treasurer of the States for amounts under £1,000,000.

Resource Implications:  The TTS capital head of expenditure EFW Replacement Assets (Q00MF14036) will decrease by up to £450,000 and a newly created capital head of expenditure called “Solid Waste Minor Assets” will increase by an identical amount.

Action required:  The Minister to request the approval of the Minister for Treasury and Resources Department for the creation of this new head of expenditure and subsequent budget transfer. 

Signature:

 

 

Position:

 

 

Date Signed:

 

Date of Decision (If different from Date Signed):

 

 

Solid Waste Minor Assets - New Capital Head of Expenditure: Budget Transfer from Energy from Waste Replacement Asset Vote

TRANSPORT AND TECHNICAL SERVICES DEPARTMENT

 

CREATION OF A NEW CAPITAL HEAD OF EXPENDITURE AND BUDGET

 

FOR SOLID WASTE MINOR ASSETS

 

 

  1. Purpose of Report

To enable the Minister to approve the creation of a new capital head of expenditure for Solid Waste Minor Assets and the transfer of funding into this newly created head of expenditure.

 

 

  1. Background

The shredding operation at La Collette is a critical part of the Transport and Technical Services (TTS) organic waste processing site.  Large mobile shredders are used to break up the incoming green garden waste and plasterboard so that it can be taken to the composting slab for open windrow composting. In order to continue producing quality end products from the organic waste site, as well as meeting the Waste Management Licence requirements of shredding waste within 48 hours, reliable machinery capable of effective particle reduction is essential.

 

The current main shredder unit, which is used for approximately two hours per day, is a Crambo 5000 slow speed shredder. Maintenance requires the unit to be taken offline for roughly two days per month, although major services can take up to a week.

 

The TIM 1430 high speed shredder, which was reconditioned in 2000, is used as a backup unit for the Crambo when it is taken offline for maintenance.

 

The Crambo 5000 was purchased new in 2007 and was assigned an asset life of 10 years. Given the volume of work and harsh working environment this was overly optimistic as the shredder is now seven years old and is requiring increasing amounts of maintenance to continue operating.

 

A replacement main shredder is therefore required. TTS have estimated between £400,000 and £450,000 for a replacement shredder.

 

The Medium Term Financial Plan (MTFP) capital programme originally allocated funding to TTS for the replacement of their assets, however this is substantially inadequate to cover the amount of assets which require replacing.

 

In addition the MTFP capital programme allocated £1,586,000 for the replacement of EFW assets. Due to the extended defects period imposed upon the EFW some of the assets due to be replaced from this funding were replaced by the contractor at nil cost to the States.  As both the EFW and the green waste shredder fall under the remit of Solid Waste, TTS propose to reallocate up to £450,000 to a new capital head of expenditure for Solid Waste Minor Assets.

 

 

  1. Discussion

Finance Direction No.3.6 ‘Variations to Heads of Expenditure’ sets out the procedures for the transfers between revenue and capital heads of expenditure  and states that budget transfers in excess of £1,000,000 require the approval of the Minister for Treasury and Resources and the relevant Minister party to the transfer. Authority to approve non-contentious budget transfers under £1,000,000 has been delegated to the Treasurer of the States.

 

 

  1. Recommendation

That the Minister approves the creation of a new capital head of expenditure called “Solid Waste Minor Assets” and approves the transfer of up to £450,000 from the EFW Replacement Asset Vote (Q00MF14036) to this new capital head of expenditure.

 

 

  1. Resource Implications

The TTS capital head of expenditure EFW Replacement Assets (Q00MF14036) will decrease by up to £450,000 and a newly created capital head of expenditure called “Solid Waste Minor Assets” will increase by an identical amount.

 

 

  1.               Action required 

 

The Minister to request the approval of the Minister for Treasury and Resources Department for the creation of this new head of expenditure and subsequent budget transfer.

 

 

 

 

Written by:

Capital Accountant

Approved by:

Director of Finance

 

Back to top
rating button