Budget/Posts Transfer: States of Jersey Police to Chief Operating Office: Digital Team

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A decision made 11 June 2021:

Decision Reference: MD-TR-2021-0071
Decision Summary Title:	Transfer of Digital budget and staff from States of Jersey Police to Chief Operating Office		Date of Decision Summary:	9th June 2021
Decision Summary Author:	Finance Business Partner - COO		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Transfer of Digital budget and staff from States of Jersey Police to Chief Operating Office		Date of Written Report:	9th June 2021
Written Report Author:	Finance Business Partner - COO		Written Report: Public or Exempt?	Public
Subject: The recurring transfer of £1,273,200 and 9 FTE (full time equivalent staff) from States of Jersey Police (SoJP) to the Chief Operating Office (COO), specifically to Modernisation and Digital (M&D), representing the budget and staffing for the Digital team supporting this department.
Decision(s): The Minister approved the transfer of £1,273,200 and 9 FTE from SoJP to COO as detailed in the attached report in 2021, with the transfer also to be reflected in subsequent years’ Government Plans.
Reason(s) for Decision: Article 18(1)(a) of the Public Finances (Jersey) Law 2019 states that a specified amount appropriated for one head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure that is set out in the government plan. Article 18(4) of the Public Finances (Jersey) Law 2019 states that the Minister shall give the States Assembly at least 4 weeks’ notice before an amount is transferred under paragraph (1)(a). Article 18(5) of the Public Finances (Jersey) Law 2019 states that if a direction under this Article would affect a head of expenditure that relates to the responsibilities of any Minister, that Minister must be consulted before the direction is made. Both Ministers have been consulted. To comply with P.67/1999 which charges the Minister for Treasury and Resources to regulate the number of persons that may be employed by the States.
Resource Implications: The SoJP revenue head of expenditure to decrease by £1,273,200 and the COO revenue head of expenditure to increase by an identical amount. The approved FTE of COO to increase by 9 FTE and the approved FTE of SoJP to decrease by an identical amount. A Memorandum of Understanding (MoU) has been drafted between the SoJP and M&D to agree responsibility and accountability. This decision does not change the total amount of expenditure approved by the States in the Government Plan 2021-2024. The transfer may not be included in the 2022-2025 Government plan due to timing, but will be reflected in subsequent plans.
Action required: The Head of Financial Governance to advise the SoJP and COO Finance Business Partners that this decision is approved. In accordance with Article 18(4) the Greffier of the States is requested to arrange for the attached report to be presented to the States at least 4 weeks before the transfers are concluded. After the expiry of 4 weeks following presentation to the States the transfer may be concluded.
Signature:		Position: Deputy Susie Pinel Minister for Treasury and Resources
Date Signed:		Date of Decision:

Budget/Posts Transfer: States of Jersey Police to Chief Operating Office: Digital Team

Treasury and Exchequer

Ministerial Decision Report

Transfer of Digital budget and staff from States of Jersey Police to Chief Operating Office

Purpose of Report

To enable the Minister to approve a recurring total transfer of £1,273,200 and 9 FTE from States of Jersey Police to the Chief Operating Office (COO), specifically to the Modernisation and Digital Department (M&D), representing the budget and staffing for the Digital team supporting this department.

Background

In 2019 the decision was made to create one centralised Digital function which aligns with the OneGov principles. The position and service this transfer relates to was historically managed by JHA.

Centralising the digital teams will allow for a development and the implementation of a sustainable plan to build ongoing internal capability to support cultural development

Furthermore, centralising the teams from multiple departments will allow for some efficiencies to be achieved while transferring the FTEs to the new Target Operating Model (TOM) for M&D. Total Staff budget for the transfer is £633,200

All Digital Applications and related non staff items will also be transferred to M&D. The list of applications has subsequently been reviewed and agreed in order to confirm responsibility and appropriate support given when requested. The total non staff budget for the transfer is £640,000.

No balance sheet items or assets are being transferred.

Recommendation

The Minister is recommended to approve the transfer of £1,273,200 and 9 FTE from SoJP to COO as detailed in this report in 2021, with the transfer also to be reflected in subsequent years’ Government Plans.

Reasons for Decision

Article 18(1)(a) of the Public Finances (Jersey) Law 2019 states that a specified amount appropriated for one head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure that is set out in the government plan.

Article 18(4) of the Public Finances (Jersey) Law 2019 states that the Minister shall give the States Assembly at least 4 weeks’ notice before an amount is transferred under paragraph (1)(a).

Article 18(5) of the Public Finances (Jersey) Law 2019 states that if a direction under this Article would affect a head of expenditure that relates to the responsibilities of any Minister, that Minister must be consulted before the direction is made. The Minister has been consulted.

To comply with P.67/1999 which charges the Minister for Treasury and Resources to regulate the number of persons that may be employed by the States.

5. Resource Implications

The SoJP revenue head of expenditure to decrease by £1,273,200 and the COO revenue head of expenditure to increase by an identical amount. The approved FTE of COO to increase by 9 FTE and the approved FTE of SoJP to decrease by an identical amount.

A Memorandum of Understanding (MoU) has been drafted between the SoJP and M&D to agree responsibility and accountability.

This decision does not change the total amount of expenditure approved by the States in the Government Plan 2021-2024. Unfortunately, it may not be included in the 2022-2025 Government plan due to timing.

Report author: Finance Business Partner - COO	Document date : 9th June 2021
Quality Assurance / Review: Head of Financial Governance, Treasury and Exchequer	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2021-0071 - Transfer of Digital from SoJP to COO
MD sponsor: Treasurer of the States