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Strategic Housing Unit (P.33/2013): Transfer of 2 Posts and Associated Budget from Housing to Chief Minister's Department

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A decision made 8 November 2013:

Decision Reference:  MD-C-2013-0113

Decision Summary Title:

Transfer of 2 FTE and associated Budget from Housing to CMD

Date of Decision Summary:

10th October 2013

Decision Summary Author:

Finance Manager Corporate Group

Decision Summary:

Public or Exempt?

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

N/A

Written Report

Title:

Transfer of 2 FTE and associated Budget from Housing to CMD

Date of Written Report:

3rd October 2013

Written Report Author:

Finance Manager

Corporate Group

Written Report :

Public or Exempt?

Public

Subject:   The transfer of 2 FTE and associated Budget from Housing to the Chief Minister’s Department (CMD).

Decision(s):  The Chief Minister approved the following net budget transfers from Housing to CMD:

  • 2013 - £131,880, 2014 - £186,790 and 2015 - £186,790;
  • In addition the Chief Minister approved the transfer of 2 FTE from Housing to CMD.

Reason(s) for Decision:  P33/2013, approved by the States on 16th May 2013 approved the establishment of the Strategic Housing Unit within CMD. The budget transfers to the CMD support the establishment and operation of that function and the transfer of responsibility for the Affordable Housing Gateway.

In addition in 2013 the State’s Employment Board implemented a pay award for civil servants. As Housing had received 3 staff from CMD, it is appropriate that the relevant budgets are accounted for within the administering department.

Resource Implications:  The CMD revenue head of expenditure will increase by £131,880 in 2013 and £186,790 in both 2014 and 2015 with the Housing revenue head of expenditure to decrease by identical amounts.

In addition the CMD’s FTE total will increase by 2 and Housing’s FTE to decrease by an identical number.

This decision does not change the total amount of expenditure approved by the States for 2013, 2014 and 2015.

This service transfer will be reflected in base budgets in the next MTFP 2016 – 2019

Action required:  Acting Finance Director, Corporate Group to inform T&R and Housing that this decision has been approved.

Signature:

Position:

 

 

Chief Minister    

Date Signed:

 

Date of Decision:

Strategic Housing Unit (P.33/2013): Transfer of 2 Posts and Associated Budget from Housing to Chief Minister's Department

 - 1 -

Chief Minister’s Department

Ministerial Decision Report

 

 

Transfer of 2 FTE and associated budget  FROM HOUSING TO THE CMD

 

 

  1. Purpose of Report

 

To approve the budget transfers between the Housing Department and the Chief Minister’s Department (CMD) in relation to:

  • The development of the Housing Strategy
  • Salary costs associated with the Housing Policy Officer
  • Salary costs associated the Affordable Housing Gateway Staff
  • Maintenance costs associated with the Affordable Housing Gateway Management System
  • Regulatory Law – Legal Fees
  • 1% consolidated and 1% non-consolidated pay award for the Customer Services Team.

 

Description

2013

2014

2015

 

 

 

 

Housing Strategy

40,000

 

 

Policy Post from June, 2013

46,500

79,700

79,700

Gateway Staff from September, 2013

34,800

104,300

104,300

Gateway System Maintenance

-  

5,000

5,000

Regulatory Law - Legal Fees

15,000

 

 

 

 

 

 

CSC Pay Award

(4,420)

(2,210)

(2,210)

 

 

 

 

Total

131,880

186,790

186,790

 

  1. Background

 

The development of the Housing Strategy

 

The CMD will be commissioning consultancy for the development of the Housing Strategy. The sum of £40,000 was bid as part of the Housing Department’s carry forward of under spend from 2012 to pay for this service.

 

Budget to transfer (2013 only): £40,000

 

Salary costs associated with the Housing Policy Officer

 

Housing policy will be set by the Social Housing Unit and will be supported by an officer within CMD. The Housing Department has agreed to provide the budget only (without headcount) for this role for 7 months of 2013 and ongoing from 2014.

 

Budget to transfer (2013 only): £46,500

Budget to transfer (2014 and 2015): £79,700

 

Salary costs associated with the Affordable Housing Gateway staff

 

The Affordable Housing Gateway was set up using resources within the Housing Department. Following the approval, by the States of P33/2013, the responsibility of the Gateway moves to CMD, along with the team of officers. Thus the budget for the staff costs for the remainder of 2013 and the full annual budget for subsequent years should be transferred together with a headcount of 2.0.

 

Budget to transfer (2013 for 4 months only): £34,800

Budget to transfer (2014 and 2015): £104,300

 

Affordable Housing Gateway Management System 

 

In 2013 the Housing Department will deliver and pay for a computerised management system, which will manage applications made under the Affordable Housing Gateway.  Responsibility for this system will transfer to CMD and an ongoing budget transfer of £5,000 p.a. has been agreed to cover ongoing maintenance costs.

 

Budget to transfer (2014 and 2015): £5,000

 

Regulatory Law – Legal Fees

 

The Social Housing (Jersey) Law 201-, which will set out the regulations regarding social housing providers, has been developed by the Housing Department. Following acceptance of an amendment to P33/2013, further work and consultation is required with providers to ensure that the proposed law adequately addresses concerns raised. 

 

This work will be taken on by the Strategic Housing Unit and a budget transfer of £15,000 will allow for legal advice to be taken.

 

Budget to transfer (2013 only): £15,000

 

1% consolidated and 1% non-consolidated pay award for the Customer Services Team.

 

In 2012 the States Employment Board instigated a pay award for civil servants for 2013 of 1% non-consolidated and 1% consolidated of basic pay. The increase relating to the staff in the Housing Department’s Customer Services Team was allocated to CMD as that Department has had responsibility for the staff costs until their transfer to Housing in July 2012. This budget needs to be transferred to the Housing Department to cover the payments made by Housing in relation to the pay awards.

 

Budget to transfer (2013 only): £4,420

Budget to transfer (2014 and 2015): £2,120

 

3. Recommendation

 

The Chief Minister approved the following net budget transfers from Housing to CMD:

  • 2013 - £131,880, 2014 - £186,790 and 2015 - £186,790;
  • In addition the Chief Minister approved the transfer of 2 FTE from Housing to CMD.

 

4. Resource Implications

 

The CMD revenue head of expenditure will increase by £131,880 in 2013 and £186,790 in both 2014 and 2015 with the Housing revenue head of expenditure to decrease by identical amounts.

In addition the CMD’s FTE total will increase by 2 and Housing’s FTE to decrease by an identical number.

 

This decision does not change the total amount of expenditure approved by the States for 2013, 2014 and 2015.

 

This service transfer will be reflected in base budgets in the next MTFP 2016 – 2019.

 

 

 

Report author : Finance Manager, Corporate Group

Document date : 22nd October 2013

Quality Assurance / Review :

File name and path:

 

 

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