Havre des Pas Swimming Pool Maintenance: Tender Acceptance

Information about the publication of Ministerial Decisions

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision
providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made 7 November 2011:

Decision Reference: MD-PH-2011-0125
Decision Summary Title :	DS - Havre des Pas Swimming Pool Maintenance Project, Phase 1 Tender Report		Date of Decision Summary:	27 October 2011
Decision Summary Author:	Assistant Director Facilities Management		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	WR - Acceptance of Tender Evaluation Report		Date of Written Report:	27 October 2011
Written Report Author:	Assistant Director Facilities Management		Written Report : Public or Exempt?	Exempt Clause 3.2 (a)(x).
Subject: Havre des Pas Swimming Pool Maintenance - Acceptance of Tender
Decision(s): a) The Assistant Minister approved, as recommended by Jersey Property Holdings (JPH), the proposed works to Havre des Pas swimming pool as set out in the accompanying report. b) The Assistant Minister approved the acceptance of the lowest fixed price tender submitted by Rateavon (Jersey) Limited in the sum of £221,439.63 to undertake the external maintenance works at Havre des Pas swimming pool and enter in to a formal NEC3 Short Contract with Rateavon (Jersey) Limited.
Reason(s) for Decision: 1. Under Standing Order 168 (1) (d) the Minister is required to consider the approval of plans for the construction or alterations of buildings where the work is to be funded wholly or partly by money voted by the States.
Resource Implications: The estimated costs of £240,000.00 (inc contingencies/ fees) can be contained within the existing Maintenance Budget for 2011.
Action required: Contract documents to be prepared and signed by the JPH Interim Director under delegated authority.
Signature:		Position: Connétable J M Refault * Assistant Minister
Date Signed:		Date of Decision: MD-PH-2011-0125