Transfer of Capital Projects to Property Holdings

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A decision made (26.01.07) to agree to the transfer of Capital Projects to Property Holdings

Subject:	Transfer of Capital Projects to the Property Holdings Department
Decision Reference:	MD-HA-2007-0009	Exempt clause(s):		n/a
Type of Report (oral or written):	Written	Person Giving Report (if oral):
Telephone or e-mail Meeting?		Report File ref:		Finance/Liz Middleton/Capital
Written Report – Title:	Transfer of Capital Projects to the Property Holdings Department	Written report – Author:		Liz Middleton Finance Director
Decision(s): · The Minister agreed to transfer the management, administration, budgets and associated expenditure of the following capital projects to the Property Holdings Department: Business Unit Project Current Budget Expenditure to date £ £ DXL010 Prison Feasibility Stage 2 0 37,510.76 DXL011 Cell Block Reconstruction Phase 3 787,500 106,072.50 DXP011 Police Relocation (Planning) 241,200 241,200.00 DXP018 Police Relocation (Phase 1) 7,684,000 148,534.92 Total transfer £8,712,700 £533,318.18 Plus any future projects for the Home Affairs Department subject to the Heads of Service close involvement as members of any required project groups.
Reason(s) for decision: · In June 2005 the States agreed to the creation of a new property holdings department to be responsible for the administration and maintenance of all States property with the exception of social rented housing and property owned by the trading departments. · The property services and public buildings functions of the Transport and Technical Services Department, the maintenance function of the Department for Education, Sport and Culture and the non social rented land and property from the Housing Department have already been transferred to the Property Holdings Department. · Following discussions between officers it is now proposed that the management and budgets for property related capital projects be transferred from the Home Affairs Department the Property Holdings Department with effect from 1 February 2007.
Financial Implications The transfer has no additional financial or manpower implications for the States.
Action required: · Notify Minister for Treasury and Resources. · Finance Director to provide Treasury and Resources Department with the appropriate accounting codes for transfer.
Signature: (Minister/ Assistant Minister)			Date of Decision:

Transfer of Capital Projects to Property Holdings

Home Affairs Department Report for Minister
Subject:	Transfer of Capital Projects to the Property Holdings Department
Exempt Clause:	n/a	Date:	22 January 2007

Author:	Liz Middleton – Finance Director

Introduction

The purpose of this report is to seek the Minister’s approval to transfer four current capital projects plus all future property related capital projects from the Home Affairs Department to the Property Holdings Department.

Background

In June 2005 the States agreed to the creation of a new property holdings department to be responsible for the administration and maintenance of all States property with the exception of social rented housing and property owned by the trading departments.

The property services and public buildings functions of the Transport and Technical Services Department, the maintenance function of the Department for Education, Sport and Culture and the non social rented land and property from the Housing Department have already been transferred to the Property Holdings Department.

Home Affairs Department

Following discussions between officers it is now proposed that the management, administration, budgets and expenditure to date for the following capital projects be transferred from the Home Affairs Departments to the Property Holdings Department with effect from 1 February 2007.

Business Unit	Project	Current Budget	Expenditure to date
		£	£
DXL010	Prison Feasibility Stage 2	0	37,510.76
DXL011	Cell Block Reconstruction Phase 3	787,500	106,072.50
DXP011	Police Relocation (Planning)	241,200	241,200.00
DXP018	Police Relocation (Phase 1)	7,684,000	148,534.92

	Total transfer	£8,712,700	£533,318.18

It is also proposed that all future property related projects for the Home Affairs Department should be administered and managed by the Property Holdings Department, subject to the close involvement of the Heads of Service as members of any project groups.

Financial implications

The transfer of capital projects has no additional financial or manpower implications for the States.

Recommendation

It is recommended that the Minister agrees:

(i) the budget transfer of £8,712,700 and associated expenditure to date of £533,318.18 to the Property Holdings Department;

(ii) in principle, that all future property related projects for the Home Affairs Department should be administered and managed by the Property Holdings Department, subject to the close involvement of the Heads of Service as members of any project groups;

(iii) to notify the Minister for Treasury and Resources in accordance with Financial Direction 3.6 – Variations to Heads of Expenditure.