Budget transfer: Central Planning Vote to Grainville School (Phase 5 Development)

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A decision made 1 July 2016:

Decision Reference: MD-TR-2016-0054
Decision Summary Title:	Allocation of funds from the Central Planning Vote to Grainville School Phase 5 (inclusive of provision for Music Services) to fund a feasibility study		Date of Decision Summary:	27th June 2016
Decision Summary Author:	Head of Decision Support		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title:	Allocation of funds from the Central Planning Vote to Grainville School Phase 5 (inclusive of provision for Music Services) to fund a feasibility study		Date of Written Report:	27th June 2016
Written Report Author:	Head of Decision Support		Written Report : Public or Exempt?	Public
Subject: A non-recurring budget transfer in 2016 of £175,000 from the Central Planning Vote (CPV) to Grainville Phase 5 (inclusive of provision for Music Services) capital head of expenditure to fund a feasibility study on the proposed phase of the school improvement works.
Decision(s): The Minister approved a budget transfer of £175,000 in 2016 from the Central Planning Vote to Grainville Phase 5 (inclusive of provision for Music Services) to fund a feasibility study.
Reason(s) for Decision: Article 16 (3A) of the Public Finances (Jersey) Law 2005 states that the approval by the States of a central planning vote authorizes the Minister to approve – (a) capital heads of expenditure to fund work to scope or assess the feasibility of proposed capital projects that the States have agreed, in principle, will start in the future; and (b) the transfer of amounts to such capital heads of expenditure, for such purposes, from the central planning vote. The funds are required to enable the feasibility study to proceed ahead of the anticipated main allocation of the budget in 2017, and it is estimated the study will cost a maximum of £175,000. The project was included in the proposed capital programme in the MTFP 2016 – 2019. A decision (MD-T-2016-0042) was signed by the Minister for Infrastructure on 16th May 2016.
Resource Implications: The Central Planning Vote will decrease by £175,000 and the newly created Grainville Phase 5 (inclusive of provision for Music Services) capital head of expenditure will increase by an identical amount. This decision does not change the total amount of expenditure that would be approved by the States for the next phase of the school, and following approval by the States of capital funding the amount received for the feasibility study will be transferred back to the CPV in the year in which capital funds are allocated. If, however, the States should decide not to approve the capital project, then it would be the responsibility of the Education Department to repay the CPV from alternative sources of funding.
Action required: The Head of Decision Support to inform the Finance and Information Manager – Department for Infrastructure that this Decision has been approved.
Signature:		Position: Senator A J H Maclean, Minister for Treasury and Resources
Date Signed:		Date of Decision:

Budget transfer from Central Planning Vote to Grainville School - Phase 5

- 1 -

Treasury and Resources

Ministerial Decision Report

Allocation of funds from the Central Planning Vote to Grainville School Phase 5 (inclusive of provision for Music Services) to fund a feasibility study

Purpose of Report

A non-recurring budget transfer in 2016 of £175,000 in 2016 from the Central Planning Vote (CPV) to the Grainville Phase 5 (inclusive of provision for Music Services) capital head of expenditure to fund a feasibility study on the proposed phase of the school improvement works.

Background

The redevelopment of Grainville School began in 1991. Phase 5 will represent the final stage in this process. The aim of this project will be to bring all parts of the school into line with the minimum UK recommended standards, with the focus being on the West Wing and Link Building.

The present accommodation for the Jersey Music Service at Fort Regent is considered to be unsatisfactory for a number of reasons. These include a shortage in rehearsal and performance space, persistent dampness, a lack of storage facilities for musical instruments and personal belongings, and safeguarding concerns with regard to toilet facilities. The premises also have the drawback of being in a separate location from the service’s administrative headquarters at Mont Cantel.

The budget now includes the construction of new or refurbished premises for the Jersey Music Service on the Grainville Campus.

The Architect needs the support of a full design team comprising a Quantity Surveyor, Structural Engineer and Mechanical & Electrical Engineer in order to complete the Feasibility Study. Other appointments will need to be made to provide specialist information such as Surveys, Ground Investigations and Ecology, etc.

The breakdown of costs equating to the requested amount are as follows:

Feasibility Study Fees
Architect	£ 24,500.00
Quantity Surveyor	£ 6,500.00
Structural Engineer	£ 30,000.00
Mechanical & Electrical Engineer	£ 22,000.00
Geotechnical Engineer	£ 10,000.00
BREEAM Pre Assessment	£ 2,500.00
Other - Appointment Docs	£ 5,000.00
Facilitator and Risk Workshop Costs	£ 10,500.00
Fire Engineering	£ 5,000.00
Acoustic Engineer	£ 3,950.00
Transport Assessment	£ 5,000.00
Disbursements for Workshops	£ 2,000.00
Structural Survey of Existing	£ 5,000.00
Measurement Survey	£ 2,600.00
Topographical Survey	£ 600.00
Condition Survey	£ 5,000.00
JPH Fees	£ 32,812.50
UK & School/Music Visits	£ 1,500.00
Drain Survey	£ 2,500.00
Total	£ 174,462.50

3. Recommendation

The Minister is recommended to approve a non-recurring budget transfer in 2016 of £175,000 in 2016 from the Central Planning Vote (CPV) to the Grainville Phase 5 (inclusive of provision for Music Services) capital head of expenditure to fund a feasibility study on the proposed extension phase of the school improvement works.

4. Reason for Decision

Article 16 (3A) The approval by the States of a central planning vote authorizes the Minister to approve –

(a) capital heads of expenditure to fund work to scope or assess the feasibility of proposed capital projects that the States have agreed, in principle, will start in the future; and

(b) the transfer of amounts to such capital heads of expenditure, for such purposes, from the central planning vote.

The funds are required to enable the feasibility study to proceed ahead of the anticipated main allocation of the budget in 2017, and it is estimated the study will cost a maximum of £175,000. The project was included in the proposed capital programme in the MTFP 2016 – 2019.

A decision (MD-T-2016-0042) was signed by the Minister for Infrastructure on 16th May 2016.

5. Resource Implications

The Central Planning Vote will decrease by £175,000 and the newly created Grainville Phase 5 (inclusive of provision for Music Services) capital head of expenditure will increase by an identical amount.

This decision does not change the total amount of expenditure that would be approved by the States for the next phase of the school, and following approval by the States of capital funding the amount received for the feasibility study will be transferred back to the CPV in the year in which capital funds are allocated. If, however, the States should decide not to approve the capital project, then it would be the responsibility of the Education Department to repay the CPV from alternative sources of funding.

Report author : Head of Decision Support	Document date 27th June 2016
Quality Assurance / Review : Head of Decision Support	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2016-0054 - CPV Grainville School Phase 5
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