States Training Needs: Budget Transfer from Central Reserve to Chief Minister's Department

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A decision made on 26 November 2012:

Decision Reference: MD-TR-2012-0053
Decision Summary Title:	Budget transfers from Central Reserve to CMD to support various States training needs		Date of Decision Summary:	20th November 2012
Decision Summary Author:	Director of Financial Planning		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Budget transfers from Central Reserve to CMD to support various States training needs		Date of Written Report:	8th November 2012
Written Report Author:	Finance Director – Corporate Group		Written Report : Public or Exempt?	Public
Subject: Budget transfers from Central Reserve to the Chief Minister’s Department (CMD) revenue head of expenditure to allow for a new leadership development training programme for the Corporate Management Board and senior managers over the years 2012 and 2013.
Decision(s): The Minister approved non-recurring budget transfers of £70,000 in 2012 and £360,000 in 2013 from the Central Reserve (One-off) to the CMD revenue head of expenditure to provide funds for a new leadership development training programme over the years 2012 and 2013.
Reason(s) for Decision: Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.
Resource Implications: The Central Reserve (One-off) to decrease by £70,000 in 2012 and £360,000 in 2013 and the CMD revenue head of expenditure to increase by identical amounts. This decision does not change the total amount of expenditure approved by the States for 2012.
Action required: Head of Financial Management, Accounting and Reporting to advise the Finance Director – Corporate Group and the Assistant Accountant, Financial Accounting and Control that this decision has been approved.
Signature:		Position: Senator P F C Ozouf, Minister for Treasury and Resources
Date Signed:		Date of Decision:

States Training Needs: Budget Transfer from Central Reserve to Chief Minister's Department

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Treasury and Resources

Ministerial Decision Report

Budget transfer from central reserve to cmd to support various States training needs

Purpose of Report

To enable the Minister to approve approve non-recurring budget transfers of £70,000 in 2012 and £360,000 in 2013 from the Central Reserve (One-off) to the Chief Minister’s Department (CMD) to provide funds for a new leadership development training programme for the Corporate Management Board and senior managers over the years 2012 and 2013.

2. Training Requirements

There have been numerous comments over the past two years regarding the lack of succession planning at senior level within the States and recent reports from the former Comptroller and Auditor General have highlighted a number of areas where the relationship between senior managers and politicians has not been as strong as it should be given the very close working relationship that is required within the States of Jersey.

The Island faces some unique and unprecedented challenges over the coming years, which will require strong and consolidated leadership, both in the political arena and at the most senior level of management in the public sector.

A programme of development will be identified, sourced and provided for the Corporate Management Board and senior management, to ensure they can provide the necessary leadership for Jersey. In addition there will be an opportunity to develop the relationship between the Council of Ministers, States members and the Corporate Management Board.

The Modern Manager Programme was introduced in 2006 and, to date, has focused primarily on the development of those in middle and junior management positions. Since its launch, over 270 managers have taken part in this programme, many of whom have now successfully completed and in addition have acquired a management qualification as a result of the Programme. A number of workshops from the Programme have also been available as ‘standalones’ for those managers who have not required the full Programme.

To date, due to funding restrictions, there have been limited development opportunities offered at the senior management level, which it is hoped can be redressed with this additional investment.

In 2012, it is planned to offer a range of change management related training to re-skill senior managers and broaden capability. This will include Leadership, Change and Project Management training as well as Business Process Improvement, combined with Lean business processes. In addition, a range of short training workshops will be offered to enhance and up-date knowledge. This ‘bite size’ provision will include performance management related training to include the management of absence and poor performance. It is also intended to supplement this provision with the offer of one-to-one coaching to address specific skill gaps.

Beyond these early initiatives, it is intended to build on the development offered to senior managers and a further learning needs analysis exercise will take place to identify knowledge and skills gaps.

Funding of training

The enhanced level of leadership development and training cannot be absorbed within current expenditure limits as the existing funding for States training has already been committed.

Initial funding of £20,000 from T&R contingency (not included above) was agreed in 2011 by the Treasurer of the States. The Treasurer also gave in principal approval of £430,000 being recommended for approval by the Council of Ministers from the Central Reserve in future years (TR-2011-DD102).

The Council of Ministers at their meeting of 24 May 2012 approved the use of funds for training and invited the Minister for Treasury and Resources to proceed with the decision.

Recommendation

The Minister is recommend to approve non-recurring budget transfers of £70,000 in 2012 and £360,000 in 2013 from the Central Reserve (One-off) to the CMD revenue head of expenditure to provide funds for a new leadership development training programme for the Corporate Management Board and senior managers over the years 2012 and 2013.

Reason for Decision

Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.

Resource Implications

The Central Reserve (One-off) to decrease by £70,000 in 2012 and £360,000 in 2013 and the CMD revenue head of expenditure to increase by identical amounts. This decision does not change the total amount of expenditure approved by the States for 2012.

Report author : Finance Director – Corporate Group	Document date : 11th October 2012
Quality Assurance / Review : Head of Financial Management, Accounting and Reporting	File name and path: l:\treasury\sections\corporate finance\ministerial decisions\dss, wrs and sds\2012-0053 - budget transfer cmd support various states training needs - kh\wr - budget transfer cmd support various states training needs - kh.doc
MD Sponsor : Treasurer of the States