Transfer of finance support post from Treasury and Resources

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A decision made (01.10.07) to transfer a finance support post from Treasury and Resources.

Decision Reference: MD – ESC – 2007 – 0039
Decision Summary Title:	DS – Transfer of Finance support post from Treasury and Resources		Date of Decision Summary:	28 September 2007
Decision Summary Author:	Peter Robinson		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	WR – Recommendation to receive Finance support post from Treasury and Resources Department		Date of Written Report:	28 September 2007
Written Report Author:	Peter Robinson		Written Report : Public or Exempt?	Public
Subject: Transfer of Finance support post from Treasury and Resources
Decision(s): To receive 0.5 full time equivalent and funding at Grade 5 amounting to £4,880 in 2007 and full year funding thereafter from the Treasury and Resources Department with effect from 1st September 2007.
Reason(s) for Decision: To provide appropriate resources to the Finance support team based at the Education, Sport and Culture Department.
Resource Implications: Treasury has agreed to transfer 0.5 FTE back to the Department. In addition, the Department has agreed to take back a number of processing tasks which it is felt would be better performed at Education, Sport and Culture.
Action required: Instruct the Assistant Director – Finance to request the Treasurer of the States to action this as a non-contentious transfer between departments in accordance with Financial Direction No.3.6 Variations to Heads of Expenditure.
Signature:		Position:
Date Signed:		Date of Decision:

Transfer of finance support post from Treasury and Resources

STATES OF JERSEY

EDUCATION, SPORT AND CULTURE

Recommendation to receive Finance support post from Treasury and Resources Department

1. Introduction

The purpose of this paper is to request approval in order to transfer 0.5 FTE and funding to the Education, Sport and Culture Department from the Treasury and Resources Department on a permanent basis.

2. Background

2.1 As part of the Finance Transformation process, all staff involved in financial processing were transferred to Treasury Shared Services to take advantage of economies of scale, create a more efficient organisation and realise efficiency savings. At the time, the Finance support team retained by the Department was, as a result of this action, reduced to two members of staff.

2.2 Following discussions with the Treasury Head of Shared Services there has been an appreciation that a certain element of the posts transferred had in fact in the past been utilised to support the finance/decision support team.

2.3 In recognition of this, the Treasury has agreed to transfer 0.5 FTE back to the Department. In addition, the Department has agreed to take back a number of processing tasks which it is felt would be better performed at Education, Sport and Culture. These tasks are:-

§ the issue of purchase card statements and preparation and input of the purchase card journals and,

§ the Maintenance of the ES&C utilities spreadsheet.

3. Recommendation

It is recommended that the Minister agrees to the transfer of 0.5 full time equivalent post and funding amounting to £4,880 in respect of 2007 and full year funding thereafter, with effect from 1st September 2007.

Peter Robinson

Assistant Director - Finance

September 2007