Transfer of Capital Budget and Balances

Information about the publication of Ministerial Decisions

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision
providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made (13/06/2007) regarding: Transfer of Capital Budget and Balances - Vote C3305 Les Chenes.

Subject:	Transfer of Capital Budget and Balances - Vote C3305 Les Chenes
Decision Reference:	MD-ESC-2007-0023MD-ESC-2007-03 MD-ESC-2007-0023	Exempt clause(s):		n/a
Type of Report (oral or written):	Written	Person Giving Report (if oral):		n/a
Telephone or e-mail Meeting?	n/a	Report File ref:		As title
Written Report – Title:	Recommendation to agree the transfer of Capital Budget and balances - Vote C3305 Les Chenes to the Treasury and Resources Department.	Written report – Author:		Peter Robinson: Assistant Director – Finance
Decision: The Minister approved the transfer of capital vote C3305 (EXKLC0) budget and balances as at the 31st May 2007 to the Treasury and Resources Department.
Reason(s) for decision: That capital vote C3305 (EXKLC0) is a planning vote drawn down from the Greenfields capital allocation and should have been part of the original transfer to the Treasury and Resources Department in 2006. The Property Holdings Department has indicated that the funds are required due to additional works being undertaken outside of the Greenfields capital project.
Action required: Instruct the Assistant Director – Finance to request the Treasurer of the States to action this as a non-contentious transfer between departments in accordance with Financial Direction N0. 3.6 Variations to Heads of Expenditure.
Signature: (Minister / Assistant Minister)			Date of Decision: 13 June 2007

Transfer of Capital Budget and Balances - Vote C3305 Les Chenes.

Education, Sport and Culture Department Report
Subject:	Recommendation to agree the transfer of Capital Budget and balances - Vote C3305 Les Chenes to the Treasury and Resources Department.
Exempt Clause:	-	Date:	4th June 2007

Author:	Peter Robinson: Assistant Director – Finance

1. Introduction

On 31st December 2006, the budget and balances on the capital vote C3305 (EXKGF0) - Greenfields were transferred from the Education Sport and Culture Department to the Property Holdings Department.

The balance on capital vote C3305 (EXKLC0) Les Chenes was retained by the Department. Property Holdings has requested that the balance, amounting to £14,518.62, be transferred on the basis that it was a planning vote drawn down from the capital allocation and should have been part of the original transfer. The Property Holdings Department has indicated that the funds are required due to additional works being undertaken outside of the Greenfields capital project, including external decorations, roof repairs and an upgrade to one of the car parks.

2. Background

Expenditure on capital vote C3305 (EXKLC0) Les Chenes to the 31st May 2007 is as follows:-

Business Unit	Object Account	Description	Cumulative 12 General Ledger Year 2007	Cumulative 12 Budget Amount Year 2007	Variance
EXKLC0 - C3305 - Les Chênes	120210	Architects Fees	748.25	0.00	-748.25
EXKLC0 - C3305 - Les Chênes	120220	Structural Engineer Fees	5,123.65	0.00	-5,123.65
EXKLC0 - C3305 - Les Chênes	120230	Quantity Surveyors Fees	8,500.00	0.00	-8,500.00
EXKLC0 - C3305 - Les Chênes	120310	Risk & VE Wk Shops & H&S	0.00	15,000.00	15,000.00
EXKLC0 - C3305 - Les Chênes	120311	Feasibility Study	3,793.20	25,000.00	21,206.80
EXKLC0 - C3305 - Les Chênes	120380	Other Fees	760.00	0.00	-760.00
EXKLC0 - C3305 - Les Chênes	121010	Other Capital Exp	52,944.28	46,388.00	-6,556.28
		Total EXKLC0 - C3305 - Les Chênes	71,869.38	86,388.00	14,518.62

In accordance with Financial Direction No. 3.6 Variations to Heads of Expenditure, the approval of non-contentious transfers of up to £100,000 is delegated to the Treasurer of the States, whilst ‘In all instances confirmation of the agreement of those ministers party to the transfer must be supplied to the Minister for Treasury and Resources and the Treasurer of the States, including the full financial and manpower details of the transfer and any further financial and manpower implications to the transfer.’

3. Recommendation

It is recommended that that the Minister agrees to transfer capital vote C3305 (EXKLC0) budget and balances as at the 31st May 2007 to the Treasury and Resources Department.