Budget Transfer, Assets and Posts to Chief Minister's Department: Taxes Information Services Team

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A decision made 6 July 2015:

Decision Reference: MD-TR-2015-0021
Decision Summary Title:	Transfer of staffing and budget for the Taxes IS Team from the Treasury and Resources Department to the Chief Minister’s Department		Date of Decision Summary:	23rd June 2015
Decision Summary Author:	Finance Director– Corporate Group		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Transfer of staffing and budget for the Taxes IS Team from the Treasury and Resources Department to the Chief Minister’s Department		Date of Written Report:	23rd June 2015
Written Report Author:	Finance Manager – Corporate Group		Written Report : Public or Exempt?	Public
Subject: Budget transfer with effect from 1 January 2015 from the Treasury and Resources Department to the Chief Minister’s Department to enable the transfer of the Taxes IS Team between the two departments.
Decision(s): The Minister approved a recurring budget transfer of £1,421,802 near-cash, £834,600 non-cash, 8.5 FTE and assets FTITAX08, FTITAX002 and FTITAX003 from the Treasury and Resources Department to the Chief Minister’s Department to enable the transfer of the Taxes IS Team.
Reason(s) for Decision: Article 18(1)(c) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.
Resource Implications: The Treasury and Resources Revenue Head of Expenditure to decrease by: - £1,421,802 near cash; - £834,600 non-cash; and - 8.5 FTE The Chief Minister’s Department Revenue Head of Expenditure to increase by identical amounts. Assets FTITAX08, FTITAX002 and FTITAX003 to transfer from the Treasury and Resources Department to the Chief Minister’s Department. Assets currently under construction will transfer to the Chief Minister’s Department once completed. These transfers are reflected in the 2016-2019 MTFP.
Action required: Head of Decision Support to advise Finance Manager – Corporate Group that this decision has been approved.
Signature:		Position: Senator Alan J H Maclean, Minister for Treasury and Resources
Date Signed:		Date of Decision:

Budget Transfer, Assets and Posts to Chief Minister's Department: Taxes Information Services Team

Treasury and Resources Department

Treasury Minister’s Report

tRANSFER OF STAFFING AND BUDGET FOR THE tAXES is TEAM from TREASURY AND RESOURCES DEPARTMENT TO THE cHIEF MINISTER’S DEPARTMENT

Purpose of Report

The purpose of this report is to enable the Treasury Minister to approve the transfer of £1,421,802 near-cash, £834,600 non-cash and 8.5 FTE assets FTITAX08, FTITAX002 and FTITAX003 from the Treasury and Resources Department in order that the Chief Minister’s Department might assume managerial responsibility of the Taxes IS Team.

Background

The Taxes IS Team is currently managed by the Taxes Office as part of the Treasury and Resources Department. In order to bring improved operational outcomes, the Taxes IS Team will be centralised within the Chief Minister’s Department (CMD). The Taxes IS Team will remain physically located within the Taxes Office and continue to provide dedicated support to the Taxes Office. However, operational, HR and financial management will be administered by CMD.

A report by Deloitte in 2010 recommended the transfer to take advantage of synergy and economies of scale, and also to aid in reducing the risk of maintaining a small IS team needing to keep abreast of a wide skill set.

The organisation has been consolidating the IS resource and spend for a number of years. This transfer will enable the advantage to be taken of the information collected amongst departments and shared across a common IS architecture.

With the increasing complexity of the technology infrastructure and the applications it supports, the organisation needs to combine its skills and capacity in information services, rather than continue with isolated teams expected to keep current with ever expanding technology trends.

The transfer will consist of the following posts, budgets and assets:

Posts

Post	Status	FTE
Director	Permanent	0.5
Deputy Director	Permanent	1.0
Assistant Director	Permanent	1.0
Implementation Manager	Permanent	1.0
Implementation Analyst	Permanent	1.0
Implementation Analyst	Permanent	1.0
Implementation Analyst	Permanent	1.0
Technical Support Analyst	Permanent	1.0
Data centre Officer PEST	Permanent	1.0
Total		8.5

Budget:

Cash/Near Cash £1,421,802

Non-Cash £834,600

Assets:

Asset Number	Description
FTITAX08	ITAX computer system
FTITAX002	Server
FTITAX003	Disaster recovery site server

Capital projects relating to the ITAX computer system that are currently in progress will continue to be managed by the Taxes Office until completion. Once the projects are completed the assets generated will be transferred to CMD.

3. Recommendation

The Treasury and Resources Minister is recommended to approve the transfer of £1,421,802 near-cash, £834,600 non-cash, 8.5 FTE and assets FTITAX08, FTITAX002 and FTITAX003 from the Treasury and Resources Department.

4. Reason for Decision

Article 18(1)(c) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.

5. Resource Implications

The Treasury and Resources Revenue Head of Expenditure to decrease by:

- £1,421,802 near cash;

- £834,600 non-cash; and

- 8.5 FTE

The Chief Minister’s Department Revenue Head of Expenditure to increase by identical amounts.

Assets FTITAX08, FTITAX002 and FTITAX003 to transfer from the Treasury and Resources Department to the Chief Minister’s Department. Assets currently under construction will transfer to the Chief Minister’s Department once completed

These transfers are reflected in the 2016-2019 MTFP.

Report author : Finance Manager – Corporate Group	Document date : 06/01/15
Quality Assurance / Review : Business Manager – Treasury and Resources	File name and path: L:\Shared Services\Sections\Advisory Unit\1. Chief Minister's Department\22. Ministerial Decisions\Ministerial Decisions\2015\WR - Transfer of Taxes IS to ISD.doc