Pier Road Car Park: Charity Sleepover Event: 23

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A decision made on 20 September 2019

Decision Reference: MD-T-2019-0051
Decision Summary Title :	Pier Road Car Park Charity Event		Date of Decision Summary:	17 September 2019
Decision Summary Author:	Assistant Manager Parking Control		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	Pier Road Car Park Charity Event		Date of Written Report:	17 September 2019
Written Report Author:	Assistant Manager Parking Control		Written Report : Public or Exempt?	Public
Subject: Jersey Car Parks – Use of Pier Road Car Park for a Charity Sleepover Event
Decision(s): The Minister agreed the use of floors 11 and 12 in Pier Road Car Park for the holding of a Charity Sleepover Event overnight 23 and 24 November 2019
Reason(s) for Decision: To support the raising of awareness of local people who have fallen on hard times.
Resource Implications: Department for Infrastructure – no cost. Organisers - signage £200
Action Required: Officers to install the signage and advise motorists via the media.
Signature:		Position: Minister for Infrastructure
Date Signed:		Date of Decision (If different from Date Signed):

Pier Road Car Park: Charity Sleepover Event: 23 - 24 November 2019

DEPARTMENT FOR INFRASTRUCTURE

USE OF PIER ROAD CAR PARK FOR CHARITY EVENT

Purpose of the Report

To request the Minister to allow the use of floors 11 and 12 in Pier Road Car Park for an overnight sleepover charity event designed to raise awareness of the plight of locals who have fallen on hard times.

Background

The Sanctuary Trust wish to organise a charity event where people will raise awareness of the plight of locals who have fallen on hard times by raising sponsorship for sleeping overnight in Pier Road Car Park. The funds raised from this will be used by the Sanctuary Trust who promote the plight of and provide support to some of the more unfortunate people in Jersey to assist them back to on their feet and ultimately return to productive society. Similar events have been held in 2012 and 2014 using Pier Road Car Park with no problems or issues being experienced.

The organisers have approached the Department for Infrastructure to again request permission to use floors 11 and 12 of Pier Road Car Park on the evening of Saturday 23 and the morning of Sunday 24 November 2019 to stage this event. The organisers have put in place an appropriate insurance cover, a copy of the policy will be presented to Department prior to the event happening. They have also completed a risk assessment for the event in conjunction with the States of Jersey Fire and Rescue Service and a copy has been presented to the Minister.

The organisers will be responsible for cleaning any rubbish left after the event and for returning the area used in a clean and useable condition.

A permit for this event has still to be obtained from the Bailiff’s Panel and this being granted would be a condition for the event to go ahead.

It is proposed that floors 11 and 12 be closed between 5 pm on Saturday 23 November and 12 noon on Sunday 24 November 2019.

The Minister for Infrastructure can give permission for this event under Article 3 (c) of the Road Traffic (Public Parking Places) (Jersey) Order 2006.

The Road Traffic (Public Parking Places) (Jersey) Order 2006 is administered by the Department for Infrastructure.

Discussion

Officers support permission being given to hold the Charity Sleepover on floors 11 and 12 of Pier Road Car Park on the evening of Saturday 23 and the morning of Sunday 24 November 2019, subject to the Bailiff’s Panel granting permission for the event. As the event is planned to be held overnight and into Sunday there would be no loss of revenue to the Department because these times are not chargeable.

Recommendations

The Minister is recommended to approve granting permission for the use of floors 11 and 12 of Pier Road Car Park for the holding of the Charity sleepover and to instruct Officers to produce the necessary signage and advise the public using local media of this.

Reason(s) for Decision

To support the raising of awareness of local people who have fallen on hard times.

Resource implication

Department for Infrastructure – no cost. Organisers - signage £200

Action Required

Officers to produce and place the appropriate advance notice signage and to advise the public using local media.

Written by: Assistant Manager Parking Control

Approved by: Director of Transport