Memorandum of Understanding between Education, Sport and Culture and Information Services and Population Office

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A decision made 18 July 2012:

Decision Reference: MD-ESC-2012-0018

Decision Summary Title):

Transfer of ESC data to Population Office

Date of Decision Summary:

13th July 2012

Decision Summary Author:

Lesley Le Bailly

Head of Administration

Decision Summary:

Public or Exempt?

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

n/a

Written Report

Title:

Memorandum of Understanding between ESC, Information Services Department and Population Office

Date of Written Report:

1st April 2012

Written Report Author:

Tina Reid

Project Manager

Information Services Department

Written Report :

Public or Exempt?

Public

Subject: Proposed transfer of specific, limited data to the Information Services Department for the sole purpose of aiding the creation of databases necessary for the administration of the Control of Housing and Work (Jersey) Law 2005 and Register of Names and addresses (Jersey) Law 201-.

Decision(s):

The Minister decided that the Director for Education, Sport and Culture should obtain agreement from all States schools to sign the Memorandum of Understanding on their behalf.

Reason(s) for Decision: The import of ESC data to Information Services will enable appropriate administrative and planning work to be carried out prior to implementation of the Laws. The Minister is required to agree to this transfer which is made on the basis of Schedule 2, paragraphs 3 ’Processing under legal obligation’ and 5 ‘Processing necessary for exercise of public functions under the Data Protection (Jersey) Law 2005.

Resource Implications:

Minimal

Action required:

The Director for Education, Sport and Culture will sign the Memorandum of Understanding on behalf of the schools. It will be countersigned by the Information Services Department and Population Office. The necessary information will then be collated by ESC and transferred.

Signature:

Position:

Minister for Education, Sport and Culture

Date Signed:

Date of Decision: