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Delegation of authorisation of budget transfers from ministerial level.

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

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  • demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision

  • providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

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A decision made (03/10/2006) regarding Delegation of authorisation of budgets transfers from ministerial level.

Subject:

Delegation of authorisation of budgets transfers from ministerial level

Decision Reference:

MD-TR-2006-0099

Exempt clause(s):

N/A

Type of Report: (oral or written)

Written

Person Giving Report (if oral):

N/A

Telephone or

e-mail Meeting?

N/A

Report

File ref:

JMC/25/09/06

Written Report –

Title

Delegation of Authorisation of Treasury and Resources Budget Transfers

Written report - author

Joanna Cummins - Assistant Accountant

Advisory Unit

Decision(s):

To approve the delegation to the Treasurer of the States approval of budget transfers to and from Treasury and Resources’ budget for transfers up to £200,000.

Reason(s) for decision:

Approval of the proposal will result in a reduction of administration burden for the Minister of Treasury and Resources and make efficiencies in the budget transfer process.

Action required:

Minister to approve request.

Signature:

(Minister/ Assistant Minister)

Date of Decision:

3rd October 2006

Delegation of authorisation of budget transfers from ministerial level.

Date: 25 September 2006

DELEGATION OF APPROVAL OF BUDGET TRANSFERS

Purpose of the report

The Minister is requested to approve the delegation of approval of budget transfers to and from Treasury and Resources’ budget.

Background

The Public Finances (Jersey) Law 2005 requires that budget transfers from a Ministry to another Ministry are approved by the respective Ministers.

In order to avoid undue burden on the Minister through the Ministerial Decision process it is requested that the approval of non contentious transfers under £200,000 are delegated to the Chief Officer or Deputy Chief Officer.

Treasury permission has been granted in principle for this delegation. All transfers will require the approval of the Department’s Finance Director prior to Chief Officer approval.

reCOMMENDATIONS

The Minister is recommended to approve the delegation of all budget transfers under £200,000, both to and from the Department of Treasury and Resources.

reASONS FOR THE DECISION

Approval of the delegation will reduce the administration burden for the Minister of Treasury and Resources and make efficiencies in the budget transfer process.

 

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