Safety Management System | |
Chapter | PORT MARINE SAFETY CODE | Application | ALL |
Section | STANDARDS | Managerial Responsibility | DHM |
Instruction | | Functional Responsibility | |
2.6 Out of Hours Responsibilities for the Duty Executive / Duty Harbourmaster
Note: this section has been issued as SOP-542-HLC.
In order to provide out-of-hours support to the Marine Centre in respect of emergencies, incidents and other matters requiring assistance, a roster is maintained such that Executive and Professional Support is available at all times.
The roster of Duty Executive / Duty HM / Duty PFSO is published and circulated to all interested parties, including the Minister & Assistant Minister, on a weekly basis.
2.6.1 Who Is The Duty Executive?
Recognising that the CEO / HM cannot be on call 24 hours a day every day of the year, the Assistant Minister has allowed the CEO / HM to appoint a Duty Executive.
Three members of the Performance Leadership Team (PLT) at Jersey Harbours have been appointed to deputise for the Chief Executive Officer, and to act as Harbour Master with respect to his commercial and land based responsibilities when he is off duty, out of the Island or unable to carry out his duties through illness. When deputising for the CEO / HM, the Duty Executive will have the same powers and are subject to the same duties as the CEO / HM and have taken an oath before the Royal Court “to well and faithfully discharge the duties of their office”.
The Duty Executive is supported in maritime matters by the Duty Harbour Master.
The Duty Executive is appointed on a weekly rostered basis starting at 0845hrs on Thursday morning. He remains on call 24-hours a day throughout the rostered duty period. The Duty Executive must remain on the island or its environs during the rostered duty period.
All members of the Duty Executive / Harbour Master / Duty PFSO roster must ensure that the contact numbers on that roster and held by the Marine Centre room are updated as appropriate.
2.6.2 Who is the Duty Harbour Master ?
Recognising that the CEO / HM cannot be on call 24 hours a day every day of the year, the Assistant Minister has allowed the CEO / HM to appoint Acting Harbour Masters on a duty roster basis. In accordance with The Harbours (Administration) (Jersey) Law 1961 the Duty Harbour Master will have the same powers and is subject to the same duties as the Harbour Master.
This role is shared by the Deputy and Assistant Harbour Masters.
The Duty HM should be contacted, in the first instance
The Duty Harbour Master is appointed on a weekly rostered basis starting at 0845 hrs on Thursday morning. He remains on call 24-hours a day throughout the rostered duty period. The Duty Harbour Master must remain on the island or its environs during the rostered duty period.
Note: the Deputy Harbour Master may be rostered to EITHER the Duty Executive OR the Duty Harbour Master Roster or both concurrently. Planning of the Duty rosters MUST ensure that he is supported by a duly qualified officer who can assume the role of duty officer, in the event of the role of Duty Executive being required.
2.6.3 When is the Duty Executive to be called?
- Sea rescue, safety and security incidents that could involve a threat to life, the environment or property.
- Incidents of a serious nature – including collisions, damage to harbour structures, or incidents that have the potential to escalate.
- Any occurrence of a non-routine nature that could bring the reputation of Jersey Harbours into disrepute and/or be subject to adverse press or political comment.
2.6.4. When is the Duty Harbour Master to be called?
- All Sea rescue, safety and security incidents.
- All port and marine operational incidents – including collisions, pollution, damage to harbour structures, and any other incident that the Senior Marine Officer / Marine Officer on duty deems to be appropriate.
- .Any occurrence of a non-routine nature.
- At any other time that the Duty Executive or the Senior Marine Officer / Marine Officer on duty deems to be appropriate.
2.6.5 The Responsibilities of the Duty Executive
The Duty Executive has a responsibility to keep the Minister or Assistant Minister and the CEO / HM informed of any major incidents or events that may occur in the ports or territorial waters of Jersey.
The Duty Executive is to take command of any incident or occurrence to which he has been called to ensure the efficient operation of plans that need to be put into effect to deal with the situation before the arrival of the CEO / HM. He will hand over to the CEO / HM or continue with delegated authority.
In the event of being called to a major maritime incident, the Duty Harbour Master has primacy in decisions relating to the effective deployment of maritime resources and will be supported by the Duty Executive.
In the event of a major incident, the Duty Executive should initiate the crisis cascade in conjunction with the Duty HM until satisfied that sufficient resources are available to manage that incident. At this point, the main responsibility of the Duty Executive is to act as spokesperson for Jersey Harbours.
Note: the Deputy Harbour Master may be rostered to EITHER the Duty Executive OR the Duty Harbour Master Roster. Planning of the Duty rosters MUST ensure that he is NOT appointed to both rosters at the same time.
Date of issue: | 28.04.2008 | Page | / 3 |
Revision Edition / Date: | 2 / 16.03.09 | Section: | 2 Standards |
Date of issue: | 28.04.2008 | Page | / 3 |
Revision Edition / Date: | 3 / 05.05.09 | File reference: | Pmsc_090505 |
Date of issue: | 16/10/2009 | Page | / 3 |
Revision Edition / Date: | ORIGINAL | L:\users\SMT\MINISTERIAL DECISIONS\Decisions 2009\WR - Section 2.6 Port Marine Safety Code.doc |
Date of issue: | 28.04.2008 | Page | / 3 |
Revision Edition / Date: | 2 / 16.03.09 | Section: | 2 Standards |