Government of Jersey

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A decision made 1 July 2010 regarding: La Collette Fuel Farm - transfer of responsibilities from Economic Development to Treasury and Resources and Transport and Technical Services Departments.

Decision Reference: MD-TR-2010-0102
Decision Summary Title:	Transfer of La Collette Fuel Farm responsibilities.		Date of Decision Summary:	16th June 2010
Decision Summary Author:	Finance Director: Corporate Group		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/a
Written Report Title:	Transfer of La Collette Fuel Farm responsibilities from the Economic Development Department to Transport and Technical Services Departments.		Date of Written Report:	16th June 2010
Written Report Author:	Finance Director: Corporate Group		Written Report : Public or Exempt?	Public
Subject: Transfer of La Collette fuel farm responsibilities from the Economic Development Department to Treasury and Resources and Technical Services Departments.
Decision(s): The Minister for Treasury and Resources approved the following budget transfers: Revenue to Revenue Budget Transfers § The recurring transfer of £250,000 income budget from the Economic Development Department to Treasury and Resources – Jersey Property Holdings Department ; § The recurring transfer of £100,000 expenditure budget from the Economic Development Department to Transport and Technical Services Department; § The recurring transfer of the depreciation budget £78,820 in 2010 from the Economic Development Department to Transport and Technical Services Department. Revenue to Capital Budget Transfer § The non-recurring transfer of £255,000 sinking fund from the Economic Development Department to the Transport and Technical Services Department. Transfer of Assets § The transfer of the fire pump assets from the Economic Development Department to Transport and Technical Services Department. These transfers are to take effect from the 1st January 2010.
Reason(s) for Decision: Under Financial Direction 3.6 “Variations of Heads of Expenditure” all transfers between revenue heads of expenditure above £100,000 require the approval of the Minister for Treasury and Resources.
Resource Implications: None.
Action required: The Finance Director to notify the Treasurer of the States of the forthcoming transfer in accordance with Financial Direction 3.6 – Variations to Heads of Expenditure. The 2010 Transfers to be actioned by Acting Finance Director – Corporate Group and Head of Financial Planning. The 2011 transfer will be implemented as part of the 2011 Business Planning Process.
Signature:		Position: Senator P F C Ozouf, Minister for Treasury and Resources
Date Signed:		Date of Decision:

La Collette Fuel Farm - transfer of responsibilities from Economic Development to Treasury and Resources and Transport and Technical Services Departments

Treasury and Resources

Ministerial Decision Report

TRANSFER OF LA COLLETTE FUEL FARM RESPONSIBILITIES FROM THE ECONOMIC DEVELOPMENT DEPARTMENT TO TREASURY AND RESOURCES AND TECHNICAL SERVICES DEPARTMENTS

1. Purpose of the Report

The purpose of this report is to seek approval from the Minister for Treasury and Resources to transfer revenue budgets from the Economic Development Department (EDD) to Treasury and Resources (T&R) and to the Transport and Technical Services Department (TTS).

2. Background

The Economic Development Department administers land at La Collette, which is used mainly for activities relating to the landing, storage and distribution of the Island’s energy needs as well as bulk cement. Its responsibilities include maintaining the access road to the fuel farm, paying professional fees associated with the properties and providing for the overall safety of the site with particular respect to fire safety, evacuation and emergency pollution response.

The land and assets at the La Collette Reclamation Site are the responsibility of the following Departments:

§ Land assets - Jersey Property Holdings.

§ Fire pump equipment asset - the Economic Development Department.

§ New Fire Fighting Equipment Assets (capital vote) - Transport and Technical Services Department.

The maintenance of the infrastructure of the site (mostly water pumps to extinguish fire) is undertaken by the Transport and Technical Services Department who currently undertake such work on behalf of Jersey Harbours and recharge EDD. The Chief Officer of the Transport and Technical Services Department is also the Chairman of the La Collette Safety Steering Group.

The billing of rent is currently undertaken by Harbours.

The income and expenditure budgets connected with the La Collette Fuel Farm are within the Economic Development Department’s cash limit’ as highlighted below:

2010 Revenue Budget	£	Comments
Rental Income	(250,000)	Gross rental income
Less Maintenance	100,000	The maintenance of the infrastructure of the site (mostly water pumps to extinguish fire) is undertaken by TTS.
Plus Depreciation Budget	78,820	The 2010 depreciation budget for La Collette Fuel Farm Fighting System and generator
Plus 2009 Carry Forward “ Sinking Fund”	£255,000	The “sinking fund” is available for maintenance costs above and beyond the annual budget.

3. Proposed Changes to Responsibilities

It is proposed that:

§ Treasury and Resources (Jersey Property Holdings) takes over the invoicing of the tenants from Harbours. This requires the transfer of the income budget from the Economic Development Department.

§ Transport and Technical Services take over responsibility for the Fuel Farm equipment assets at La Collette from the Economic Development Department. This requires the transfer of the revenue maintenance budget, the non-recurring “sinking fund” budget and the assets.

4. Recommendation

That the Minister approves the following transfers:

Revenue to Revenue Budget Transfers

§ The recurring transfer of £250,000 income budget from the Economic Development Department to Treasury and Resources (Jersey Property Holdings Department);

§ The recurring transfer of £100,000 expenditure budget from the Economic Development Department to Transport and Technical Services Department;

§ The recurring transfer of the depreciation budget (£78,820 for 2010).

Revenue to Capital Budget Transfer

§ The transfer of the non-recurring revenue ‘sinking fund’ of £255,000 from the Economic Development Department to Transport and Technical Services Department;

Transfer of Assets

Transfer the fire pump assets from the Economic Development Department to Transport and Technical Services Department. These are the Fuel Farm Fighting System, asset number 34153 and the generator, asset number 34179.

These transfers are to take effect from the 1st January 2010.

5. Reasons for Decision

Under Financial Directions 3.6” Variations of Heads of Expenditures”:

§ All transfers between revenue and capital heads of expenditure above £100,000 require the approval of the Minister for Treasury and Resources.

6. Action Required

The Finance Director to notify the Treasurer of the States of the forthcoming transfer in accordance with Finance Direction 3.6 – Variations to Heads of Expenditure.

2010 Transfers to be actioned by Acting Finance Director – Corporate Group and Head of Financial Planning.

The 2011 transfer will be implemented as part of the 2011 Business Planning Process.

7. Resource Implications

There is no overall increase to States spending or manpower as a result of this decision.