THE JERSEY CHILD CARE TRUST
REPORT AND FINANCIAL STATEMENTS 2008
CONTENTS Page
THE JERSEY CHILD CARE TRUST
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2008
THE JERSEY CHILD CARE TRUST
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
THE JERSEY CHILD CARE TRUST
INDEPENDENT AUDITORS’ REPORT TO THE TRUSTEES OF THE JERSEY CHILDCARE TRUST
THE JERSEY CHILD CARE TRUST
THE JERSEY CHILD CARE TRUST
NOTES TO THE ACCOUNTS
Year ended 31 December 2008
THE JERSEY CHILD CARE TRUST |
Report and Financial Statements 31 December 2008 |
TRUSTEES
G C Powell CBE (Chairman)
P Wojciechowski (Treasurer)
C Myers (Secretary)
I M Le Feuvre MBE
S A Blackmore
R Newell
L MacKenzie
J Hairon
R Livesey
T Le Sueur (Appointed 15 September 2008)
Marnie Baudains (Retired)
childcare executive director
F Vacher
bankers
HSBC Bank
2 Hill Street
St Helier
Jersey JE4 8NJ
LEGAL ADVISERS
Crill Canavan
40 Don Street
St Helier
Jersey JE1 4XD
Auditors
Deloitte LLP
Lord Coutanche House
66-68 Esplanade
St Helier
JE4 8WA
address
The Bridge
Le Geyt Road
St Saviour
Jersey JE2 7NT
TRUSTEES’ REPORT
The Trustees are pleased to present their report along with the financial statements of the Jersey Child Care Trust (“the Trust”) for the year ended 31st December 2008.
The financial statements have been prepared in accordance with the accounting policies set out on page 10, and comply with the Trust Deed.
Constitution and Objectives
The Trust was established under a trust deed by the States of Jersey on the 5th December 1997 and was incorporated as an Association under the Loi (1862) Sur Les Teneures en Fideicommis et L’Incorporation D’Associations.
The Trust’s charity number is 241.
The Trust’s registration number on the Non-Profit Organisations (Jersey) Law 2008 register is NPO 0195.
Since its establishment in 1997, the Trust’s aim, which has remained at the core of its work, has been to co-ordinate, promote and facilitate the expansion of high quality and affordable childcare in the Island. Following a period of review in 2006, the revised objectives were incorporated into the Constitution of the Trust and remain at the core of its work.
These are to:
- Promote high standards of childcare.
- Monitor and seek to improve the accessibility and affordability of childcare facilities and services in the Island.
- Promote and encourage improvements in the status and conditions of service of childcare staff.
- Promote the training and development of staff in the childcare sector.
- Provide information and advice to parents, professionals and other interested parties.
- Co-ordinate childcare provision.
- Sponsor and support research into childcare needs.
- Provide support for childcare providers through grants and other forms of assistance.
- Encourage employers and service providers to develop family friendly work places and service facilities.
- Promote quality childcare and engage parents in this process.
- Attract funding to pump prime initiatives for all of the above.
Organisation
The Trustees who have served during the year and since the year-end are set out on page 1. The States (on the recommendation of the Education, Sport and Culture Minister) appoints the chairperson, who is not a member of the States of Jersey. The Education, Sport and Culture Minister nominates one trustee who can be a member of the States and that Department. The Social Security Minister and the Health and Social Services Minister nominate one trustee each, who cannot be members of the States. The Trustees appointed as above appoint no less than five independent trustees from a list of persons nominated by, or agreed by, the Chairman. The Trustees serve for a period of three years.
The Trustees meet not less than three times a year. There is an executive committee which includes co-optees of the Board, and which meets more frequently to deal with administrative matters and to assess grant applications. The executive committee reports to the full Board of Trustees.
Financial Review
The Trust received a grant from the Ministry for Education, Sport and Culture of £166,500 (2007: £162,500) for administration and core activities. The Trust also received a management fee of £5,000 (2007: £10,000) from the Ministry of Social Security for the School Age Discount Scheme, which drew to a close in 2008.
The Trustees were grateful to receive private donations totalling £153,776, in 2008 (2007: £103,627). In addition to these funds the Trust has also received certain donations in kind, including regular and dedicated voluntary help.
The total funds at the year-end, after transfer of the surplus for the year of £59,698 (2007: surplus £35,820), amounted to £200,946 (2007: £141,248). This year-end balance includes £46,000 donated to the Special Needs Inclusion Project near the year-end to cover expenditure in 2009 by the Buckingham Foundation. The remaining year-end balance will be called upon as necessary to supplement the grant from the Ministry for Education, Sport and Culture and future private donations in order to support the on-going provision of the Trust’s activities.
Staffing
At the end of 2008 the Trust employed 3.7 full time equivalent (FTE) core staff (2007: 3.6 FTE Trust staff). The Special Needs Inclusion Project employed 10 support workers offering a minimum of 2 hours of support a week up to a maximum of 20 hours a week, equating to 1.1 FTE staff funded by donations (2007: 19 Support Workers equating to 1.3 FTE staff funded by donations). The number of Support Workers has decreased significantly from 2007 because the Trust has been able to employ one Support Worker who has been able to offer the Project many hours of support for several different children. In addition to a dedicated and professional Trust staff team and Support Workers, the Trust is very grateful to have also benefited from the generosity of our volunteers who have freely given their time to help the Trust achieve its objectives.
Grant Making Policy
The Trust invites applications for grants from the childcare sector in support of the Trust’s main objectives of accessible, affordable, quality childcare for the children of Jersey.
The Executive and Trust Board Committees, advised by the Executive Director, considers all the applications according to the criteria laid out in the application form which is available to download from our website, www.jcct.org.je .
All successful applicants were required to sign a Memorandum of Agreement. They were also required to supply the Trust with a report of the project as detailed in the initial application. Each successful recipient, depending on the size and nature of the grant, is then either visited by a Trustee or member of Trust staff, or supplied photographs demonstrating the project or equipment being used by the children to ensure that proper use of the grant was made.
Review of the activities and future developments
The Trust continues to strive to make a difference to the quality, accessibility and affordability of childcare provision in Jersey. The Trust is engaged in a variety of activities in support of its aim and objectives, and its commitment to the view that all forms of investment in the Island’s children from the earliest years are an important and necessary investment in the Island’s future. There are demonstrable long-term benefits for the children, their families and the community at large, which more than justify the investment called for. In 2008 the Trust’s activities included:
- 16 Quality Grants to childcare providers totalling £19,954 (2007: £23,296).
- The Special Needs Inclusion Project, which facilitated 2,714 hours of support (2007: 2,590 hours) to 16 children (2007: 21 children) to enable them to access mainstream early years childcare with the support of one to one Support Workers. This Project continues to receive generous charitable donations to fund its work. In 2008 these included the Lloyds TSB Foundation for the Channel Islands, The Mourant Charitable Trust and Capco Trust Jersey Limited.
- Support for 45 part-time nursery places (2007: 27) for children starting school in September at a cost of £43,047 (2007: £19,485). The children, who were unable to access a free nursery class place, were referred by a professional for a social and/or developmental reason and met strict criteria to receive these places. The Project ensures that the children have received some early education and care before commencing formal schooling in September. Two local charitable trusts who wished to remain anonymous supported this Project in its entirety in 2008.
- Provision of 33 topics (2007: 43) of Continuous Professional Development courses for those working in childcare and education. A nominal fee is applied for each place to fund this provision, and 815 places were provided in 2008 (2007: 900). Trainers are recruited from a variety of professions and the Trust is grateful to them all for sharing a wealth and breadth of knowledge to those working in childcare.
- Provision of an Information Service for parents and providers of childcare. The Trust received an average of 249 enquiries per month (2007; 257) by telephone, email and in person. The Trust offers a central point of contact for parents, childcare providers and other professionals who seek information and support in childcare related matters located within the Bridge centre. The service includes our website www.jcct.org.je with a comprehensive childcare search and a variety of childcare related newsletters, guides and publications.
- Compilation of a list of 41 Approved Babysitters (2007: 39) who are police checked and referenced, to assist parents with a flexible form of childcare in the child’s own home. With a good number of babysitters on file, the list is circulated to any enquiring parents.
- Assistance to the sector on the retention of existing qualified staff through support for J-Category Housing Applications. The childcare sector currently has 2 staff (2007: 5) with J-Category housing status.
- The 24 private Foundation Stage settings in Jersey were offered training and support by the Foundation Stage Teacher contracted to the Trust from the Department for Education, Sport and Culture.
- The Trust accredited seven nannies to the Nanny Accreditation Scheme to bring the total at the end of 2008 to 12, which professionally recognises qualified nannies meeting strict quality criteria. 2008 saw the extension of the Child Care Tax Relief to parents employing Accredited Nannies. To support and encourage the profession, the Trust runs a monthly Nanny Forum for qualified nannies and their charges to attend.
- In August, following a grant of £18,000 from the Association of Jersey Charities, the Trust set up the Learning Library for the Island’s Registered and Accredited childcare providers to freely borrow the toys and resources available. The Trust had received 120 bookings for resources from the Learning Library from August to December.
- Organised the Family Friendly Employer of the Year Award 2008, which attracted 56 nominations for 44 different employers (2007: 86 nominations for 51 different employers).
- Became a member organisation of the Breastfeeding Group, alongside a number of other professionals and organisations whose purpose is to promote exclusive breastfeeding for up to 6 months. With many mothers returning to work before this stage, the Trust’s presence ensures that any training and policy development will be communicated and implemented within the childcare sector.
- The Executive Director is a member of the Strategic Group for Child Accident Prevention (Jersey). As a result of this membership, the courses in Child Accident Prevention have been included on the Trust’s Continuous Professional Development programme.
- The Trust issues a regular Newsletter covering the activities of the Trust and related matters considered of interest to those concerned with early years childcare.
2008 saw the publication of the Early Years Report written by the Education and Home Affairs Scrutiny Panel, following extensive consultation with all those concerned with Early Years and childcare in Jersey. The Trust was pleased to see that two particularly vital recommendations were swiftly acted upon by the Education, Sport and Culture Ministry. These recommendations were to establish an Early Years and Childcare Partnership and to resolve the ways and means to deliver a free, flexible entitlement of quality early years education for rising four year olds by September 2009. During 2008, the Trust has worked closely with the States and in particular, the Department for Education, Sport and Culture, to lay the foundations for these two exciting and new ventures to happen in 2009. The formation of the Early Years and Childcare Partnership takes place in January 2009 and the Executive Director, as a member of the Co-ordinating Team has contributed toward the design of the framework in which the Partnership will operate. The Trust wholeheartedly welcomes the new Partnership and the joint working that it will foster. The Trust has also assisted in the design and implementation of the free nursery education being introduced in September 2009.
The Trust acknowledges the importance of the Williamson Report Recommendations and the subsequent Implementation Plan, which is currently part of a Scrutiny Panel’s consideration. This Implementation Plan focuses on children in care, and this is accepted as being the most important area of need. However, the Trust has argued over the years – supported by the experience of other countries – that the taking of appropriate action in respect of children generally from their earliest years, including the enhancing of parenting skills, can produce significant long-term benefits for the children, their parents and the community at large.
The Trust continues to recognise the part all must play in responding to the States objective of controlling public expenditure, and has contributed towards this, while maintaining its services, by the supplementation of a its grant through successful fundraising activities during 2008. The Trust would like to sincerely thank those businesses, private individuals and charitable trusts for their generous donations who have generously donated funds to ensure that the Trust has successfully been able to continue to provide direct support to the children who access its projects. For 2009 the Trust plans to actively continue its fundraising role and to ensure that all funds raised are invested directly into activities and projects that meet its core aims.
Finally, a word of thanks to the Board of Trustees, the Executive Director and the staff of the Trust for their total commitment and endeavour, and for their overall much valued contribution to the work of the Trust throughout 2008.
By Order of the Trustees:
G. C. Powell CBE (chairman) Date
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the financial statements in accordance with the Trust Deed.
The Trust Deed requires the Trustees to prepare financial statements for each financial year. Under that Deed the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards). The financial statements are required to give a true and fair view of the state of affairs of the Trust and of the profit or loss of the Trust for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgments and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Trust will continue.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Trust and enable them to ensure that the financial statements comply with the Trust Deed. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
INDEPENDENT AUDITORS’ REPORT
We have audited the financial statements of The Jersey Child Care Trust for the year ended 31 December 2008 which comprise the statement of financial activities, the balance sheet and the related notes 1 to 6. These financial statements have been prepared under the accounting policies set out therein.
This report is made solely to the Trustees, as a body, in accordance with our engagement letter dated 31 March 2008. Our audit work has been undertaken so that we might state to the Trustees those matters we are required to state to them in an auditors’ report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Respective Responsibilities of Trustees and Auditors
The Trustees' responsibilities for preparing the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) are set out in the Statement of Trustees' Responsibilities.
Our responsibility is to audit the financial statements in accordance with relevant legal and regulatory requirements and International Standards on Auditing (UK and Ireland).
We report to you our opinion as to whether the financial statements give a true and fair view and are properly prepared in accordance with the Trust Deed. We also report to you if, in our opinion, we have not received all the information and explanations we require for our audit.
We read the Trustees’ Report for the above year and consider the implications for our report if we become aware of any apparent misstatements or material inconsistencies with the financial statements.
Basis of Audit Opinion
We conducted our audit in accordance with International Standards on Auditing (UK and Ireland) issued by the Auditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. It also includes an assessment of the significant estimates and judgements made by the Trustees in the preparation of the financial statements, and of whether the accounting policies are appropriate to the Trust’s circumstances, consistently applied and adequately disclosed.
We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or other irregularity or error. In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statements.
Opinion
In our opinion the financial statements give a true and fair view, in accordance with United Kingdom Generally Accepted Accounting Practice, of the state of the Trust’s affairs as at 31 December 2008 and of its movement in funds for the year then ended, and the financial statements have been properly prepared in accordance with the Trust Deed.
Deloitte LLP
Chartered Accountants
St. Helier, Jersey
STATEMENT OF FINANCIAL ACTIVITIES
Year ended 31 December 2008
|
Note | | | 2008 £ | 2007 £ |
| | | | | |
INCOMING RESOURCES | 1 | | | | |
Donations | | | | 153,776 | 103,627 |
Activities in furtherance of the Trust objectives: | | | | | |
States of Jersey grant - General | | | | 166,500 | 162,500 |
School Age Discount scheme | | | | 5,000 | 10,000 |
Deposit interest | | | | 6,648 | 4,655 |
Other income | | | | 10,772 | 9,490 |
| | | | | |
Total incoming resources | | | | 342,696 | 290,272 |
| | | | | |
Resources expended | | | | | |
Costs of generating funds: | | | | | |
Fundraising and publicity | | | | 15,170 | 14,736 |
Charitable expenditure | | | | | |
Grants payable | | | | 19,954 | 23,298 |
Childcare activities | | | | 81,241 | 46,777 |
Support costs | | | | 121,295 | 118,385 |
Management and administration | | | | 53,339 | 51,256 |
| | | | | |
Total resources expended | 2 | | | 290,999 | 254,452 |
| | | | | |
Net movement in funds | | | | 51,697 | 35,820 |
| | | | | |
Fund balances at 1 January | | | | 141,248 | 105,428 |
| | | | | |
Fund balances at 31 December | | | | 192,945 | 141,248 |
| | | | | |
All activities are derived from continuing operations.
The notes on pages 10 to 12 form part of these accounts.
BALANCE SHEET
Year ended 31 December 2008
|
Note | | |
2008 £ |
2007 £ |
FIXED ASSETS | | | | | |
Tangible assets | 3 | | | 5,079 | 6,323 |
| | | | | |
CURRENT ASSETS | | | | | |
Debtors | | | | 1,735 | 1,665 |
Short term deposits | | | | 188,653 | 138,795 |
Cash at bank and in hand | | | | 11,459 | 3,674 |
Cash at bank - Childcare Discount Scheme | 4 | | | 0 | 125,180 |
| | | | | |
| | | | 201,847 | 269,314 |
| | | | | |
CREDITORS: amounts falling due within one year | | | | |
Creditors and accruals | | | | (13,981) | (9,209) |
Creditor – Childcare Discount Scheme | 4 | | | (0) | (125,180) |
| | | | | |
| | | | (13,981) | (134,389) |
| | | | | |
NET CURRENT ASSETS | | | | 187,866 | 134,925 |
| | | | | |
TOTAL ASSETS LESS CURRENT LIABILITIES | | | | 192,945 | 141,248 |
| | | | | |
| | | | | |
NET ASSETS | | | | 192,945 | 141,248 |
| | | | | |
Represented by: | | | | | |
| | | | | |
FUNDS | | | | | |
Unrestricted | | | | 101,945 | 141,248 |
Restricted - Special Needs Inclusion Project | | | | 46,000 | 0 |
Restricted – Supported places Scheme | | | | 45,000 | 0 |
| | | | | |
| | | | 192,945 | 141,248 |
| | | | | |
The notes on pages 10 to 12 form part of these accounts.
These financial statements were approved by the Trustees on 2009
Chairman Treasurer
NOTES TO THE ACCOUNTS
1. PRINCIPAL ACCOUNTING POLICIES
The accounts have been prepared in accordance with applicable accounting standards in the United Kingdom and the requirements of the Statement of Recommended Practice – Accounting and Reporting by Charities (SORP 2005).
Basis of accounting
The accounts have been prepared under the historical cost convention.
Donations and other income
Donations and other income are credited as income in the year in which they are received, although they may apply to more than one accounting period.
In December 2008, a donation of £46,000 was received for the Special Needs Project . These funds have been allocated as Restricted Funds for the Special Needs project for use in 2009 and future years.
Grants receivable
Grants are credited as income in the year in which they are receivable.
Charitable expenditure
Grants payable are recognised as a liability when the Trust is under an obligation to make a transfer to a third party.
Childcare activities include all expenditure incurred on activities in pursuance of the Trust’s objectives under its constitution. The direct costs of supporting these activities, including staff, establishment and other overhead costs are separately analysed and shown as support costs under this heading.
A proportion of staff, establishment and other costs is attributed to support costs, fundraising and publicity and to management and administration costs according to an estimate of the staff involved supporting each activity or other estimated basis.
Tangible fixed assets
Depreciation is calculated to write down the cost of tangible fixed assets less their residual values at the following annual rates in order to write off each asset over its estimated useful life.
Owned assets: | | |
Office equipment | 25% | Straight line |
Furniture, fixtures and fittings | 10% | Reducing balance |
Operating leases
Rental costs under operating leases are charged to the statement of financial activities in equal amounts over the period of the lease.
Funds
The Trust’s funds consist of unrestricted amounts, which the Trust may use at its discretion, and restricted funds, which the Trust must use solely for the purpose of the particular Project for which the donation was given.
Cash Flow Statement
The Trust is exempt from the requirement to prepare a cash flow statement in accordance with FRS 1 Cash Flow Statements (Revised 1), as it falls within the definition of a small trust.
2. ANALYSIS OF TOTAL RESOURCES EXPENDED
| Staff costs £ | Other costs £ | Depreciation £ | | 2008
Total £ | 2007
Total £ |
Charitable expenditure: | | | | | | |
Grants payable | - | 19,954 | - | | 19,954 | 23,298 |
Childcare activities | - | 81,241 | - | | 81,241 | 46,777 |
Support costs | 93,929 | 26,433 | 933 | | 121,295 | 118,385 |
Management and administration | 39,017 | 14,098 | 224 | | 53,339 | 51,256 |
| | | | | | |
| 132,946 | 141,726 | 1,157 | | 275,829 | 239,716 |
| | | | | | |
Costs of generating funds: | | | | | | |
Fundraising and publicity | 11,559 | 3,524 | 87 | | 15,170 | 14,736 |
| | | | | | |
Total resources expended | 144,505 | 145,250 | 1,244 | | 290,999 | 254,452 |
| | | | | | |
Staff costs: | | | | | | |
Wages and salaries | | | | | 135,415 | 140,388 |
Social security costs | | | | | 8,102 | 9,235 |
Training costs | | | | | 988 | 1,286 |
| | | | | | |
| | | | | 144,505 | 150,909 |
| | | | | | |
Other costs: | | | | | | |
Grants payable | | | | | 19,954 | 23,298 |
Childcare activities | | | | | 81,241 | 46,777 |
Rent and rates | | | | | 16,146 | 15,540 |
Light and heat | | | | | 0 | 960 |
Insurance | | | | | 3,032 | 1,611 |
Printing and stationery | | | | | 5,713 | 5,287 |
Telephone and postage | | | | | 2,692 | 1,675 |
Publications and subscriptions | | | | | 2,306 | 712 |
Travel and entertaining | | | | | 1,062 | 1,184 |
Audit fee | | | | | 1,500 | 1,500 |
Advertising | | | | | 819 | 1,521 |
Miscellaneous | | | | | 10,785 | 2,050 |
| | | | | | |
| | | | | 145,250 | 102,115 |
Average number of employees during the year: 3.7 (2007: 3.6).
One employee earned in excess of £50,000 in the year (2007: none in excess of £50,000).
During the year an insurance premium of £1,425 was incurred by the Trust in respect of Trustees’ and officers’ liability (2007: £294).
3. TANGIBLE FIXED ASSETS
| | |
Office equipment £ | Furniture fixtures and fittings £ |
Total £ |
Cost | | | | | |
At 1 January 2008 | | | 48,421 | 11,590 | 60,011 |
Additions | | | 0 | 0 | 0 |
| | | | | |
At 31 December 2008 | | | 48,421 | 11,590 | 60,011 |
| | | | | |
Depreciation | | | | | |
At 1 January 2008 | | | 47,741 | 5,947 | 53,688 |
Charge for year | | | 680 | 564 | 1,244 |
| | | | | |
At 31 December 2008 | | | 48,421 | 6,511 | 54,932 |
| | | | | |
Net book values | | | | | |
At 31 December 2008 | | | 0 | 5,079 | 5,079 |
| | | | | |
At 31 December 2007 | | | 680 | 5,643 | 6,323 |
| | | | | |
4. CHILDCARE DISCOUNT SCHEME
The Trust has administered the Childcare Discount Scheme on behalf of the States of Jersey Employment and Social Security Committee (ESSc), and the bank balances held on behalf of that Committee and the related liability at 31 December 2008 and 2007 are reflected in current assets and creditors in the balance sheet.
The scheme ceased during 2008, and all funds were used or repaid to ESSc.
5. TAXATION
The income of the Trust is exempt from income tax under Article 115 (a) of the Income Tax (Jersey) Law 1961.
6. CONTROLLING AND ULTIMATE CONTROLLING PARTY
In the opinion of the Trustees, they are the controlling and ultimate controlling party of the Trust. There have been no related party transactions during the current or prior years.
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