States of Jersey and the Chartered Institute of Purchasing and Supply (CIPS) (FOI)

Request

A.

It is publicly known that the States have supported such events by CIPS please can you provide the costs to the States of Jersey for providing these events including civil servants time, materials and any other cost associated with the event. Please provide costs for each of the below events:

Procurement and Supply in Developing Markets Wednesday 26 November 2014 1.30pm (1 day(s)), St Helier Jersey

Leading from the Emerging Future Monday 11 November 2013 1pm (1 day(s)), St Helier Jersey

Sustainable Electricity Procurement in the Channel Islands Friday 14 June 2013 12.30pm (1 day(s)), Guernsey Channel Islands

Branch Small is beautiful Welcome to the Channel Islands Thursday 13 October 2011 12.40pm (1 day(s)), St Helier

B.

As the States of Jersey are promoting a global professional institute please can you provide, by year, how many employees in the procurement department headed by the Director of Strategic Procurement were/are MCIPS qualified (MCIPS stands for Member of the Chartered Institute of Procurement and Supply.). 2011, 2012, 2013, 2014, currently

C.

As the States of Jersey are promoting a global professional institute please can you confirm if the States of Jersey fund employees to undertaken the CIPS qualifications, if so what is the  total funding provided for the following years: 2011,2012,2013,2014, currently

D.

In August 2013 a public tender was advertised for the provision of CIPS training services to the States of Jersey (ref: JERSEYDNWD99PF2Q).

Please can you provide the number of companies who tendered for the agreement and please can you name the company that was awarded the agreement.

Response

A.

The Chartered Institute of Procurement and Supply (CIPS) supports all of their branches, including the Channel Islands, in a number of ways:

• funding all expenses incurred in putting on the event: this includes all refreshments and room hire. The funding is agreed by CIPS at the beginning of their accounting year and branch chairs are responsible for ensuring that the budget is not exceeded. There is no cost to the States of Jersey
• materials required promoting the events; pop up banners, badges, PowerPoint presentations are funded by CIPS. Facebook and Twitter, promotion via their website are also provided by CIPS. There is no cost to the States of Jersey
• civil servants’ time. The States of Jersey supports continuous professional development of its entire staff. This is not necessarily confined to the attainment of formal qualifications but includes other activities and self development such as being informed of current best practice, professional networks and attendance at appropriate seminars and events. The CIPS events highlighted above meet this criteria and attendance at these counts towards formal Continuous Professional Development accreditation from CIPS. Approval and support for accepting the role of the chair of the Channel Islands branch was given by the previous Treasurer of the States

Events are scheduled to take place during the lunchtime period and generally run for an hour. In addition to the hour of the event there is time required to set up the registration table, which takes no more than half an hour, and a similar amount of time for packing up the materials at the end of the session. The topics of the events are aimed at showing the diversity and breadth of procurement in a variety of settings and the amount of civil servants’ time spent on supporting the minor logistical and administrative tasks outweighs the benefits. The total time invested in this continuous professional development for procurement staff is a total of 34.75 hours.

Procurement and supply in developing markets on Wednesday 26 November 2014 1.30pm (1 day(s)), St Helier, Jersey

Officer time cost £277.44

Leading from the emerging future on Monday 11 November 2013 1pm (1 day(s)), St Helier, Jersey. This was not an event. Time was allocated in a member of the corporate procurement team’s diary to carry out administration. The actual event took place on Friday 15 November 2013. The time allocated is detailed below:

Officer time cost £17.54

The event took place on Friday 15 November 2013 - Leading from the emerging future

Officer time cost £288.33

Sustainable electricity procurement in the Channel Islands Friday 14 June 2013 12.30pm (1 day(s)), Guernsey.

Officer time cost £102.82

This event was combined with a business meeting with the Director of Procurement for States of Guernsey. Collaborating with Guernsey is a strategic priority for the States of Jersey. The event combined with the business meeting fostered closer working relationships between the respective departments and is encouraged by the Treasury and Resources Minister.

Channel Islands branch. Small is beautiful welcome to the Channel Islands Thursday 13 October 2011 12.40pm (1 day(s)), St Helier, Jersey.

Officer time cost £322.60

B.

The chair of the Channel Islands CIPS branch happens to be the Director of Strategic Procurement at this time; the two roles are not mutually exclusive. The chair of the Channel Islands branch is voted on by members of the Chartered Institute of Procurement and Supply in the Channel Islands and could be from an organisation other than the States of Jersey. The States of Jersey supports this professional organisation as it does other professional bodies. The number of employees in corporate procurement who are MCIPS qualified is detailed below. In addition to this four members of the team are members of the Chartered Institute for Procurement and Supply.

C.

The States of Jersey supports this professional organisation as it does other professional bodies. The delivery of CIPS events that are funded by CIPS for the benefit of the Channel Islands branch promotes the profession to all organisations in the Channel Islands, not exclusively the States of Jersey, which is its purpose. Funding for states employees was made available in 2011 and 2012 as a result of an underspend in the departmental allocation. In the latter stages of 2013, due to budget, constraints the option to use carry forwards for this purpose was denied. Currently there is no budget in the procurement team for training.

The amount spent on training was:

2011: £6820.94
2012: £456.00

Total cost 2011, 2012, 2013 and 2014 is £7276.94.

D.

Two companies tendered for the work, no contract was awarded due to insufficient funds.