Correspondence between Charlie Parker and Nigel Hall (FOI)

Request

Please publish all email correspondence exchanged between Brigadier (Retd) Nigel Hall and Charlie Parker (the former CEO) between 1 February 2020 and 31 May 2020, including where other individuals also received or were copied into the correspondence.

Response

The Government of Jersey utilises an email archiving service that records all emails sent and received to gov.je accounts. This email archive is retained to restore data if it becomes corrupted or is lost or when an email account has been closed once an individual leaves their position. 

After taking into account the information requirements stipulated in the Public Records (Jersey) Law 2002, Data Protection (Jersey) 2005 Law and the Freedom of Information (Jersey) Law 2011, the Government of Jersey's Corporate Management Board decided that archived emails should be retained for two years, after which they will be automatically deleted from the archive. This policy was implemented on 17 October 2014. 

Former CEO Charlie Parker's inbox and sent emails for the period 1 February 2020 and 31 May 2020 have been deleted from the email archive, in accordance with that policy, and cannot be searched. 

Automatic deletion from the archive does not affect emails saved in individual user files or in records management systems, where saving emails accords with each Department's own records retention policy.

There may be emails between Brigadier (Retd) Nigel Hall and Charlie Parker that have been held in the email accounts of Government of Jersey employees or within retained correspondence, however it has been estimated that to identify and retrieve this correspondence, review the same, and extract any releasable correspondence would far exceed the 12.5 hour time limit prescribed by Regulations. Article 16 of the Freedom of Information (Jersey) Law 2011 has been applied.

Article applied

Article 16 - A scheduled public authority may refuse to supply information if cost excessive

(1)     A scheduled public authority that has been requested to supply information may refuse to supply the information if it estimates that the cost of doing so would exceed an amount determined in the manner prescribed by Regulations.

(2)     Despite paragraph (1), a scheduled public authority may still supply the information requested on payment to it of a fee determined by the authority in the manner prescribed by Regulations for the purposes of this Article.

(3)     Regulations may provide that, in such circumstances as the Regulations prescribe, if two or more requests for information are made to a scheduled public authority –

(a)     by one person; or

(b)     by different persons who appear to the scheduled public authority to be acting in concert or in pursuance of a campaign, the estimated cost of complying with any of the requests is to be taken to be the estimated total cost of complying with all of them.