Use of the Bodet system (FOI)

Request

A

Please confirm the annual cost of the Bodet system in Revenue Jersey? 

B

Is Revenue Jersey the sole department utilising this system, or are there other departments also using it? If so, please provide details on the other departments using the Bodet system.

C

Will the Bodet system continue to be in use when the staff relocates to the new building. If not, what are the plans for managing staff in this regard? 

D

Kindly provide details of any Minutes, emails, or other communication to staff regarding this matter.

Response

A and B

There are no licencing costs for the running of Bodet.

Bodet is used by departments other than Revenue Jersey, there are 268 ‘active’ users (‘active’ meaning that they have accessed their Bodet account in 2024).

• Departments where users have logged into Bodet since 1 January 2024 are:
• Cabinet Office
• Children Young People Education and Skills
• Customer and Local Services
• Infrastructure and Environment 
• Non-Execs and Legislature
• Treasury and Exchequer.

Bodet is used for two main purposes:

• Time recording (clocking in and clocking out)
• Absence recording.​ 

C and D

As the system is no longer supported, the plan is for it not to be in use upon the transfer to the new Government headquarter building. 

All staff will be expected to work in accordance with the Government of Jersey Flexible Working Policy. Any flexi-leave can be managed in line with Timeback guidance. Please see the following link: 

Flexible working policy for public servants (gov.je)​

Communication was previously sent out to all staff on the 3 December 2021 notifying that the Bodet system was to be phased out and the use of Timewise and Timeback were the replacement. Details of how to record Timeback using MyView were also provided in this communication, an extract of which is below: 

Flexible working is based on trust. We trust colleagues to work their contracted hours and don’t expect them to clock in and out for the purposes of Timeback. 

We’ll phase out clocking systems such as Bodet as we move to new systems. If colleagues choose to record daily times and hours they've worked, they can do this informally. Colleagues only need to record working times and hours formally if they’re needed for payroll or rostering or to understand demand in service delivery. 

To help us understand the impact of this guidance, please make sure team members record when they take a half a day or more Timeback in MyView. You can enter the Timeback absence as ‘time off in lieu’ in MyView. Colleagues don’t need to record small adjustments or flexibility of working hours unless needed to as part of a shift or e-rostering system.

The Flexible Working Policy was then reviewed, updated and published and support was given to departments to implement flexible working. 

During July, discussions will take place with Chief Officers of affected departments to advise them of the decommissioning of the Bodet system and reminders on the policy and processes in place. People Services will provide advice and support for departments where they have individuals using the Bodet system ahead of the move to the building. ​