Government of Jersey staff working remotely (FOI)

Request 690529393

​Q1. How many full-time employees of the Government of Jersey work remotely from outside of Jersey?

Q2. How many full-time employees of the Government of Jersey reside in the UK but fly into Jersey each week to work? 

Q3. How many employees of the Government of Jersey have the cost of flights to and from the UK covered in their contracts for non-work related matters, such as returning home to the UK for the weekend. 

Q4. How many employees of the Government of Jersey in the past 24 months have claimed for the cost of parking at UK airports to be covered while they are physically working in Jersey?

Response

Answer to Q1 & Q2

It is a contractual requirement for employees of the Government of Jersey to reside in Jersey.   Appointments must conform with the requirement that the employee be Jersey resident (as well as all other standard appointment procedures).

There may be circumstances where employees can seek permission to work off island for up to 6 weeks per year. This information is not held in recorded format. To provide an answer to the request would require extraction and manipulation of data to produce new information.  Therefore, Article 3 of the Freedom of Information (Jersey) Law 2011 has been applied. A Scheduled Public Authority (SPA) is not required to manipulate and create new data sets, but to provide the requester with information the SPA holds which has been specifically requested.

Answer to Q3 & Q4

The information as requested is not held in a format for the purpose of Freedom of Information. It has been assessed that any information held would be on individual records and the Freedom of Information (Jersey) Law 2011 does not require a Scheduled Public Authority to manipulate data in order to provide a response.   

Article 3 of the Freedom of Information (Jersey) Law 2011 therefore applies. 

In addition, it is estimated that to interrogate these individual records would far exceed the 12.5 hours allowed for Freedom of Information responses in accordance with Regulation 2 (1) of the Freedom of Information (Costs) (Jersey) Regulations 2014. Article 16 of the Freedom of Information (Jersey) Law 2011 has therefore been applied.

Articles applied  

Article 3: Meaning of “information held by a public authority”

For the purposes of this Law, information is held by a public authority if –

(a) it is held by the authority, otherwise than on behalf of another person; or

(b) it is held by another person on behalf of the authority.

Article 16 - A scheduled public authority may refuse to supply information if cost excessive

(1) A scheduled public authority that has been requested to supply information may refuse to supply the information if it estimates that the cost of doing so would exceed an amount determined in the manner prescribed by Regulations.  

(2) Despite paragraph (1), a scheduled public authority may still supply the information requested on payment to it of a fee determined by the authority in the manner prescribed by Regulations for the purposes of this Article. 

(3) Regulations may provide that, in such circumstances as the Regulations prescribe, if two or more requests for information are made to a scheduled public authority – 

(a) by one person; or 

(b) by different persons who appear to the scheduled public authority to be acting in concert or in pursuance of a campaign, the estimated cost of complying with any of the requests is to be taken to be the estimated total cost of complying with all of them.​