Overdale Hospital: Samares Ward and Ambulance Ramp Remodelling: Approval of drawings and tender award

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A decision made 16 September 2015:

Decision Reference: MD-PH-2015-0106

Decision Summary Title :

Samares Ward Remodelling & New Ambulance Ramp - Approval of Drawings and Acceptance of Tender

Date of Decision Summary:

14 September 2015

Decision Summary Author:

Head of Capital, Jersey Property Holdings

Decision Summary:

Public or Exempt?

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

n/a

Written Report

Title :

Samares Ward Remodelling & New Ambulance Ramp - Approval of Drawings and Acceptance of Tender

Date of Written Report:

28 August 2015

Written Report Author:

Head of Capital, Jersey Property Holdings

Written Report :

Public or Exempt?

WR and SD

Exempt QE Article 33(b) and QE Article 34(b)

Subject: Samares Ward Remodelling & New Ambulance Ramp - Approval of Drawings and Acceptance of Tender (RC 0016)

Decision(s):

(a) In accordance with paragraph 1 (d) of Standing Order 168, the Assistant Minister, under delegated authority, approved drawings and specifications listed below all showing the proposed works to remodel internally the existing Samares Ward in the Westmount Building on the Overdale site, St Helier. The works also include the construction of a New Ambulance Ramp to provide access to the upper floor.

Permit P/2015/0593	Permit B/2015/0469
Drgs: 147-01, 147-SK02, 147-SK03	Drgs: 147-04, 147-03A

(b) The Assistant Minister agreed to accept the lowest fix price tender submitted by Hacquoil & Cook Ltd. in the sum of £784,456.00 for the alterations and re-modelling of the ward plus new ambulance ramp; and enter into a formal JCT80 Minor Works Contract.

Reason(s) for Decision:

The drawings noted in item (a) above and which Planning and Bye-Law approval have been granted (Permits P/2015/0593 and B/2015/0469 refer) reflect the use for which the funding is provided.

Under Standing Order 168 (1) (d), it is a requirement for the Minister for Treasury and Resources to approve plans for the construction (or alteration) of buildings where the work is to be funded wholly or partly by money voted by the States.

The estimated total cost for the works for all elements (including the lowest tender received, professional fees and other costs), as designed, can be completed within the allocated budget.

The complete details of all aspects of the project are captured in the Project Element Delivery Plan.

The lowest fix price tender submitted by Hacquoil & Cook in the sum of £784,456.00 can be accepted and a contract entered into.

The Overdale Working Group signed off the Project Element Delivery Plan followed by the approval at the H&SS Corporate Directors on 14 April 2015.

The Director of Estates JPH to finalise the pre-contract details and to sign the Contract and any other associated documentation.

Resource Implications:

The budget is comprised of monies from existing allocations to JPH as part of the Future Hospital Budget allocated to address Transitional Capacity Requirements.

Other than those noted in the report and Delivery Plan, there are no further financial or manpower implications.

Action required:

The Director of Estates JPH to sign the Contract and any other associated documentation.

Signature:

Position: Deputy E Noel

Assistant Minister for Treasury and Resources*

Date Signed:

Date of Decision: