Budget and staff transfer from Health and Social Services to Education: Alternative Curriculum Service

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A decision made 16 June 2016:

Decision Reference: MD-ESC-2016-0017
Decision Summary Title:	Transfer of 1 FTE and associated funding to Education from Health and Social Services for Admin Support for the Alternative Curriculum Service		Date of Decision Summary:	27th May 2016
Decision Summary Author:	Finance Manager		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title:	Transfer of 1 FTE and associated funding to Education from Health and Social Services for Admin Support for the Alternative Curriculum Service		Date of Written Report:	27th May 2016
Written Report Author:	Finance Manager		Written Report : Public or Exempt?	Public
Subject: Transfer of 1 FTE and associated funding of £28,700 per annum to the Education Department from Health and Social Services (HSSD) for Admin Support for the Alternative Curriculum Service.
Officer recommendation: The Minister is recommended to approve the transfer of 1 FTE and a budget transfer of £16,750 in 2016 (covering 7 months) and £28,700 (12 months) recurrently from 2017 to the Education Department from HSSD.
Decision(s): The Minister approved the transfer of 1 FTE and a budget transfer of £16,750 in 2016 (covering 7 months) and £28,700 (12 months) recurrently from 2017 to the Education Department from HSSD.
Reason(s) for Decision: With the impending retirement of the post holder and due to the budget being held by Health and Social Services Department and not with the Education Department, the recruitment process cannot be commenced. There is a risk that the Alternative Curriculum Service would not be able to operate efficiently without the level of Business Support provided by this post. Article 18(1)(c) of the Public Finances (Jersey) 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure of up to £1,000,000 to the Treasurer of the States. To comply with P.67/1999 which charges the Minister for Treasury and Resources to regulate the number of persons that may be employed by the States and delegation 2.3 in which authority is delegated to the Treasurer of the States for agreeing non-contentious increases to States staffing levels.
Resource Implications: The Education Department revenue head of expenditure to increase by £16,750 in 2016 and £28,700 from 2017 onwards, and the approved Education Department FTE limit to increase by 1.0 FTE. The HSSD approved FTE limit and revenue head of expenditure to decrease by identical amounts.
Action required: Finance Manager of Education Department to request the approval of the Minister for Treasury and Resources for the transfer.
Signature:		Position: Minister for Education
Date Signed:		Date of Decision:

Budget and staff transfer from Health and Social Services to Education: Alternative Curriculum Service

Education Department

Ministerial Decision Report

Transfer of 1 FTE and associated funding to Education from Health and Social Services for Admin Support for the Alternative Curriculum

Purpose

To enable the Minister for Education to approve the transfer of 1 FTE and associated funding of £28,700 per annum from the Health and Social Services Department (HSSD) to the Education Department for Admin Support for the Alternative Curriculum.

Background to this Decision

The original decision in 2014 to transfer the functions connected with Admin Support and the post holder from Greenfields Secure Home to the Alternative Curriculum Service has been evidenced as a successful intervention. The function was underutilised in Greenfields Secure Home due to reduced occupancy and the Alternative Curriculum Service was struggling to maintain an efficient service to its students without an increase in Business Support capacity.

It was recognised at the original point of transfer that the anomaly of the budget for the post still residing in the HSSD would at some point need resolving. With the impending retirement of the post holder conversations began to allow the Alternative Curriculum Service to recruit to what was to become a vacancy. Having the budget held by a separate service to the ED meant that the recruitment process could not be engaged. The risk became that the Alternative Curriculum Service would not be able to operate efficiently without the level of Business Support provided by this post.

The Head of Service for Residential Child Care at the behest of the Director for Education briefed the Director for Children’s Social Care and both agreed to remove the anomaly and transfer the budget to the service with responsibility for the post and the relevant activity.

It should be noted that Greenfields Secure Home has continued to provide its own business support without the need for this post.

Recommendation

The Minister is recommended to approve the transfer of 1 FTE and a budget transfer of £16,750 in 2016 (covering 7 months) and £28,700 (12 months) recurrently from 2017 to the Education Department from HSSD.

Reason for Decision

With the impending retirement of the post holder and due to the budget being held by Health and Social Services Department and not the Education Department, the recruitment process cannot be commenced. There is a risk that the Alternative Curriculum Service would not be able to operate efficiently without the level of Business Support provided by this post.

Article 18(1)(c) of the Public Finances (Jersey) 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure of up to £1,000,000 to the Treasurer of the States.

To comply with P.67/1999 which charges the Minister for Treasury and Resources to regulate the number of persons that may be employed by the States and delegation 2.3 in which authority is delegated to the Treasurer of the States for agreeing non-contentious increases to States staffing levels.

Resource Implications

The Education Department revenue head of expenditure to increase by £16,750 in 2016 and £28,700 from 2017 onwards, and the approved Education Department FTE limit to increase by 1.0 FTE. The HSSD approved FTE limit and revenue head of expenditure to decrease by identical amounts.

Report author : Senior Management Accountant	Document date : 27th May2016
Quality Assurance / Review : Finance Manager	File name and path: L:\Finance\
	File name and path: L:\Finance\