Date of Report: 24th July 2009
REPORT FOR THE HOUSING MINISTER
PROPOSAL FOR THE TRANSFER OF BUDGETS FOR JUBILEE WHARF
Purpose of the Report
To request approval for the following:
The Housing Department transfer £174,200 budget to the Economic Development Department and Chief Minister’s Department - Population Office in relation to the costs of occupying Jubilee Wharf;
The Housing Department transfer £11,000 and £3,000 to the Economic Development Department and Chief Minster’s Department - Population Office respectively in relation to electricity costs at Jubilee Wharf.
The Housing Department transfer £6,700 budget to the Chief Minster’s Department - Population Office in relation to postage charges;
Jubilee Wharf
In 2002 the Housing Department moved in to Jubilee Wharf and occupied the whole building. Since that time the structure of the States of Jersey has undergone re-organisation in the move to Ministerial Government. This has meant that the occupation of Jubilee Wharf has been reorganized and departments in addition to the scaled-down Housing Department now occupy the building. The administration of the building now falls to Jersey Property Holdings.
Costs
The following costs currently apply to Jubilee Wharf on an annual basis, for which the Housing Department holds the budget:
| Annual Rental | Service Charges | Total |
Housing Department | £126,100 | £36,000 | £162,100 |
Economic Development Department. | £105,800 | £30,200 | £136,000 |
Chief Minster’s Department - Population Office | £29,700 | £8,500 | £38,200 |
| £261,600 | £74,700 | £336,300 |
The following transfer of budget should therefore be made in relation to the occupation of the premises:
Economic Development Department. | £105,800 | £30,200 | £136,000 |
Chief Minster’s Department - Population Office | £29,700 | £8,500 | £38,200 |
| £135,500 | £38,700 | £174,200 |
In addition to the costs of occupation the Housing Department has also paid the cost of electricity consumed. In this regard the costs estimated for 2009 are £27,200. These costs are to be taken over by Jersey Property Holdings and recharged to the occupying departments based on floor area. As a result a budget equivalent to the proportionate costs should be transferred to the other departments occupying the building.
Economic Development Department. | | | £11,000 |
Chief Minster’s Department - Population Office | | | £3,000 |
| | | £14,000 |
In 2006 the Chief Minster’s Department - Population Office assumed responsibility for various functions previously performed by the Housing Department. Since that time postal services for the departments have continued to be managed by the Housing Department. In 2009 the costs for postage were separated and a proportionate budget is needed by the Population Office to service that cost.
Chief Minster’s Department - Population Office | | | £6,700 |
Recommendation
That the Minister approves the transfer of budget totaling £194,900 detailed above for 2009 and thereafter in perpetuity to the Economic Development, Population and Property Holdings Departments in order that the costs of Jubilee Wharf are properly apportioned across the user Departments thus facilitating proper accountability.
Report prepared by: | |
| Jason English – Senior Management Accountant |
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Report approved by: | |
| John Hamon – Finance Director |
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Date of Report | 24th July 2009 |
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