Maritime House, St. Helier: Office Rationalisation Budget Consolidation

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A decision made 5 September 2013:

Decision Reference: MD-TR-2013-0072
Decision Summary Title:	Maritime House budget consolidation		Date of Decision Summary:	27 August 2013
Decision Summary Author:	Director of Estates		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Maritime House budget consolidation		Date of Written Report:	27 August 2013
Written Report Author:	Finance Manager - JPH		Written Report : Public or Exempt?	Public
Subject: Creation of a new capital head of expenditure called ‘Office Rationalisation’ and transfer of budgets to fund an initial phase – Maritime House.
Decision(s): The Minister approved the - creation of a new capital head of expenditure called Office Rationalisation. transfer of £540,000 from the Mont-a-l’Abbe capital head of expenditure and £1,179,260 from the Treasury and Resources (JPH) revenue head of expenditure to the newly created Office Rationalisation capital head of expenditure.
Reason(s) for Decision: Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. This funding approach was approved via MD-PH-2013-0011.
Resource Implications: The Mont-a-l’Abbe capital head of expenditure to decrease by £540,000, the Treasury and Resources (JPH) revenue head of expenditure to decrease by £1,179,260 and the Office Rationalisation capital head of expenditure to increase by £1,719,260. This decision does not increase the total amount of expenditure approved by the States.
Action required: Business Manager to notify the Financial Performance Reporting Manager and the Finance Manager, Property Holdings that this decision has been approved
Signature:		Position: Senator P F C Ozouf, Minister for Treasury and Resources
Date Signed:		Date of Decision:

Maritime House, St. Helier: Office Rationalisation Budget Consolidation

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Treasury and Resources

Ministerial Decision Report

Maritime house budget consolidation

Purpose of Report

To enable the Treasury and Resources Minister to approve the creation of a new capital head of expenditure entitled ‘Office Rationalisation’. To also enable the Minister to approve the transfer of funds to this head of expenditure as set out in this report.

Background

As part of its modernisation programme the States of Jersey is committed to rationalising its office space. An initial phase of this is to improve and remodel Maritime House to allow the building to be used by Jersey Property Holdings (JPH), Customs and Immigration, and Harbours.

Office Rationalisation Budget Consolidation

The Maritime House phase of the Office Rationalisation requires a budget of £1,719,260 as agreed in Ministerial Decision MD-PH-2013-0011. The decision also agreed that funding for the Maritime House phase of the office rationalisation is to be transferred from two existing heads of Expenditure:

Unspent budget on Mont-a-l’Abbe capital head of expenditure: £540,000

Treasury and Resources (JPH) revenue head of expenditure: £1,179,260

The revenue amount includes £694,217 carried forward from the 2012 revenue allocation for the office rationalisation with the remainder from the 2013 maintenance budget.

4. Recommendation

The Treasury and Resources Minister is recommended to approve the creation of the new Office Rationalisation capital head of expenditure and to approve the transfer of £1,719,260 from the heads of expenditure outlined above.

5. Reason for Decision

Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.

6. Resource Implications

The Mont-a-‘l’Abbe capital head of expenditure to decrease by £540,000 and the Treasury and Resources (JPH) revenue budget to decrease by £1,179,260; the new Office Rationalisation budget to increase by £1,719,260. This does not increase the total amount of expenditure approved by the States.

Report author : Finance Manager - JPH	Document date : 12th August 2013
Quality Assurance / Review : Business Manager	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DSs, WRs and SDs\2013-00xx - office rationisation\WR - Maritime House budget consolidation.docx