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L'înformâtion et les sèrvices publyis pouor I'Île dé Jèrri

Growth 2020: Proposal to repurpose allocations

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

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A decision made on 22 December 2020

Decision Reference:  MD-TR-2020-0167

Decision Summary Title:

Proposal to repurpose 2020 growth allocations

Date of Decision Summary:

18th December 2020

Decision Summary Author:

Head of Group Reporting

Decision Summary:

Public or Exempt?

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

N/A

Written Report

Title:

Proposal to repurpose 2020 growth allocations

Date of Written Report:

18th December 2020

Written Report Author:

Head of Group Reporting

Written Report :

Public or Exempt?

Public

Subject:

To enable the non-recurring re-purposing of the 2020 growth allocated in the Government Plan to manage the pressures in departments experienced in 2020.

Decision(s):

The Minister decided to approve the repurposing of up to £19.1 million of 2020 growth within departments.

 

Reason(s) for Decision:  

 

2020 has been an extraordinary year with the coronavirus pandemic having a major financial impact on the Government of Jersey. Departments are forecasting the direct financial impact of the pandemic on their services through reduced income and increased spend to be over £200 million.

 

As a result, departments have had to be agile and flexible in the way in which they deliver services and, where possible, halt, defer or reduce spending to support the financial challenge. That process has included delaying activity to deliver the efficiencies targets identified in the Government Plan but it has also halted or reduced the activity to deliver the growth included in the Government Plan.

 

To enable departments to use existing resources before calling on any additional funding to manage the financial pressures in 2020, the Minister for Treasury and Resources is approving the one-off re-purposing of 2020 growth in 2020.

Resource Implications:

There are no additional resource implications arising from this decision.

Action required: The Head of Financial Governance to advise Heads of Finance Business Partnering once approved.

Signature:

Position:

Deputy Susie Pinel

Minister for Treasury and Resources   

Date Signed:

Date of Decision:

Growth 2020: Proposal to repurpose allocations

Treasury and Exchequer

Ministerial Decision Report

 

 

Proposal to repurpose 2020 growth allocations

 

 

  1. Purpose of the report

 

To enable the Minister to approve the re-purposing of 2020 growth to manage the delivery of 2020 efficiencies targets and other budgetary pressures that have occurred largely as a result of the impacts of covid on Government operations.

 

The report will provide:

      A summary of 2020 growth allocations and expected year end variances

      Context behind the growth variances

      A summary of the growth that is proposed to be repurposed

 

 

  1. Growth allocations by department

 

The table below summarises the growth allocations in 2020 by Department which were included in the Government Plan 2020-23.

 

Table 1: Growth allocations by Department

Department

2020 growth (£000)

CLS

3,435

COO

15,870

CYPES

16,895

HCS

11,499

GHE

3,144

JHA

1,900

JOA

2,090

Non-Mins

3,212

OCE

6,376

SPPP

6,311

SA

1,634

T&E

8,368

Total

80,734

 

During 2020, there were some movements between departments as part of a Transition II report with further movements from GHE to OCE as GHE became IHE.

 

Table 2 shows the revised allocation of the £80.7m of growth by department along with the forecast spend and variance expected at the end of 2020 for each department.

 

Table 2: Forecast spend and variance by department

 

Department

2020 Growth (£000)

Budget

Forecast

Variance

CLS

3,457

3,011

446

COO

15,870

14,070

1,800

CYPES

16,873

11,556

5,317

HCS

11,311

3,519

7,792

IHE

320

295

25

JHA

341

261

80

JHA:SoJP

2,288

2,288

-

JOA

2,090

2,090

-

Non-Mins

3,212

2,340

872

OCE

8,594

5,36 3

3,231

SPPP

6,376

4,318

2,058

SA

1,634

834

800

T&E

8,368

7,562

806

Total

80,734

57,537

23,227

 

 

  1. Context behind the growth variances and re-purposing

 

2020 has been an extraordinary year with the coronavirus pandemic having a major financial impact on the Government of Jersey. Departments are forecasting the direct financial impact of the pandemic on their services through reduced income and increased spend to be over £200 million.

 

As a result, departments have had to be agile and flexible in the way in which they deliver services and, where possible, halt, defer or reduce spending to support the financial challenge. That process has included delaying activity to deliver the efficiencies targets identified in the Government Plan but it has also halted or reduced the activity to deliver the growth included in the Government Plan

 

 

In response to the pandemic a ‘Covid Strategy’ was developed to direct the prioritisation of services and resources across government with the key aims of safeguarding the health of islanders, minimising the impact on the local economy and managing the impact on government finances. 

 

Accordingly, resources were directed towards the pandemic response with most areas of the organisation impacted to varying degrees of severity including:

 

  • CLS is managing the Government Co-Funded Payroll Scheme to offer financial support to businesses, charities, sole-traders and partners
  • COO have had to adapt its service delivery to account for a complete change in ways of working with the workforce working remotely
  • CYPES has had to change its operating model during 2020 to respond to new Covid19 regulations and evolving scientific and technical advice, including the partial closure of schools and travel restrictions. The majority of spending in the Children’s Minister’s portfolio is on staff. Inability to secure staff during the pandemic has resulted in delays to implementing new projects as well as requiring the re-prioritisation of existing staff to cover sickness and vacancies in both new and existing services.
  • HCS has faced a significant financial impact as a result of covid. This has included the nationalization of GPs, additional PPE, loss of income, running costs of the Nightingale Field Hospital, additional staff costs etc. The increased focus on dealing with the impact of covid on the island has meant other activity within HCS has had to be re-prioritised
  • IHE has led the construction of the Nightingale Field Hospital as well as experienced a substantial drop in income
  • JHA have been leading on the Test and Trace programme, including securing an on-island testing facility

 

Whilst specific funding has been approved and allocated to departments to manage the financial impacts of the above, the impact of covid has re-directed resources and activity across all departments which has reduced the capacity to deliver the efficiencies targets and growth initiatives identified in the Government Plan and, to some extent, manage service pressures.

 

All Accountable Officers were instructed at the start of the pandemic to take the timely action required of them in line with the ‘covid strategy’ whilst also maintaining appropriate governance of their finances. A process was implemented to allocate additional funding for the covid response through robust business cases, acknowledging that some approvals would need to be retrospective to enable key action to be taken quickly.

 

To minimise any further funding requirements and impact on the sustainability of government finances, departments were instructed to seek ways of funding pressures from within existing resources in the first instance. Given the operational challenges of delivering the growth initiatives included in the Government Plan, that included using funding allocated for growth to manage pressures.

 

To maintain a clear trail of approval, this report provides a breakdown of the unspent growth and how it is being applied to directly manage the efficiencies targets and offset other funding pressures in departments.

 

It is requested that the underspends in growth are repurposed on a non-recurring basis in 2020.

1

 


Treasury and Exchequer

Ministerial Decision Report

 

  1. Growth to be repurposed

 

Table 3 provides a breakdown of the growth lines that are intended to be used to offset the non-delivery of 2020 efficiencies and covid pressures not funded from additional resources. As per the Efficiencies Plan 2020-23, the managing of efficiencies delivery in this way would be seen as ‘Plan C’ delivery:

 

“Ministers also agreed that if any of the efficiencies are not subsequently approved, they will seek alternative departmental

efficiencies to the same value to replace them and/or reduce or reprofile some of the planned spending by the equivalent amount order to ensure that income and spending remain in balance.”

 

Please see Appendix 1 for detail of the efficiencies that will be covered by growth.

 

Table 3: Re-purposing of 2020 Growth

 

Department

CSP priority

Growth/ Programme

Budget (£)

Forecast Expenditure (£)

Variance (£)

Use for Covid impacts not separately funded (£)

Use for efficiencies (£)

Remaining unused (£)

CLS

Reduce Inequality

Care Needs at Home

150,000

-

150,000

 

 

150,000

CLS

Reduce Inequality

Disability Social Inclusion

176,000

60,000

116,000

 

 

116,000

CLS

Reduce Inequality

Compensation for Mesothelioma

150,000

50,000

100,000

 

-

100,000

CLS

Reduce Inequality

Tenants' Rights

110,000

30,000

80,000

 

-

80,000

COO

Modernising Government

People and Corporate Services - enhanced capabilities

5,400,000

3,800,000

1,600,000

573,700

1,226,300*

-

COO

Modernising Government

Supporting One Gov - Team Jersey (HR/OD strategic partner)

1,870,000

1,670,000

200,000

200,000

-

-

CYPES

Put Children First

Health P82 - P.82/2012 White Paper: Services for Children (Early Interventions)

2,813,000

933,000

1,880,000

934,000

946,000

-

CYPES

Put Children First

Policy and Legislation Service Delivery - Care Leavers Entitlement / Children in Need & Early Help / Regulation and Inspection

1,841,000

589,000

1,252,000

351,000

901,000

-

CYPES

Put Children First

Higher Education / P.33/2019 - removal of HCA - Expenditure

6,000,000

4,840,000

1,160,000

1,160,000

-

-

CYPES

Put Children First

Improving Educational Outcomes - Eary Years / Improving Standards Jersey Premium, Reading Recovery, Language Review, School Review Framework, Jersey Music Service, School Funding & Demographics

1,743,000

1,161,000

582,000

172,000

410,000

-

CYPES

Put Children First

Independent Jersey Care Inquiry - Enchanced MASH / P.108 Recommendations 2, 3 and 4

867,000

643,000

224,000

125,000

99,000

-

CYPES

Vibrant Economy

Jerrias

375,000

206,000

169,000

169,000

-

-

CYPES

Reduce inequality

Disability Social Inclusion

30,000

-

30,000

 

30,000

-

CYPES

Put Children First

Independent Jersey Care Inquiry P108: Parent/Infant Psychotheraphy service

70,000

50,000

20,000

20,000

 

-

HCS

Improve Wellbeing

Maintaining health and community care standards

4,179,000

-

4,179,000

336,000

3,843,000

-

HCS

Improve Wellbeing

Health P82 reinstate 2019 new and recurring  (£1605k txfrd to BAU - various)

3,597,000

1,905,000

1,692,000

-

1,692,000

-

HCS

Improve Wellbeing

Mental Health (£300k txfrd to BAU - Listening Lounge)

3,200,000

1,614,000

1,586,000

-

1,586,000

-

HCS

Improve Wellbeing

Preventable diseases

300,000

-

300,000

-

300,000

-

HCS

Reduce Inequality

Disability social inclusion (budget reduced - txfr £87k per Transition II)

35,000

-

35,000

-

35,000

-

IHE

Protect our Environment

Countryside Access Strategy

195,000

169,800

25,200

 

-

25,200

JHA

Modernising Government

GST de-minimis changes

150,000

70,000

80,000

 

-

80,000

NM - Bailiff's Chambers

Vibrant Economy

Bailiff's Chambers 75th Anniversary Liberation Day

485,000

409,000

76,000

 

 

76,000

NM - Judicial Greffe

Modernising Government

Legal Aid Office

400,000

180,000

220,000

 

 

220,000

NM - Judicial Greffe

Modernising Government

Policy/legislation service delivery

100,000

1,000

99,000

 

 

99,000

NM - Judicial Greffe

Improve Wellbeing

Mental Health legislation

340,000

283,000

57,000

 

 

57,000

NM - Judicial Greffe

Modernising Government

Judicial Greffe additional funding: Tribunal Service

78,000

70,000

8,000

 

 

8,000

NM - Law Officers' Dept.

Modernising Government

Domestic Compliance ('Spend to Raise')

105,000

34,811

70,189

 

 

70,189

NM - Law Officers' Dept.

Vibrant Economy

Financial Crimes Unit

505,000

443,351

61,649

 

 

61,649

NM - Viscounts

Modernising Government

Viscount's Department additional funding

113,000

33,000

80,000

 

 

80,000

NM - Viscounts

Modernising Government

Viscount's Department additional funding

164,000

86,000

78,000

 

 

78,000

NM - Viscounts

Improve Wellbeing

Mental Health legislation

109,000

35,000

74,000

 

 

74,000

NM - Viscounts

Modernising Government

Viscount's Department additional funding

48,000

-

48,000

 

 

48,000

OCE

Vibrant Economy

Anti-money laundering/CFT

1,085,000

363,000

722,000

722,000

 

-

OCE

Vibrant Economy

Jersey Finance Growth

830,000

230,000

600,000

600,000

 

-

OCE

Vibrant Economy

Continuation of External Relations funding

1,201,000

809,000

392,000

 

153,000

239,000

OCE

Vibrant Economy

Cyber Security Growth

500,000

120,000

380,000

380,000

 

-

OCE

Improve Wellbeing

Inspiring an ‘Active Jersey’ (Jersey Sport)

509,000

266,000

243,000

243,000

 

-

OCE

Vibrant Economy

Future Economic Partnership Goods and Borders Cluster

450,000

248,000

202,000

138,500

 

63,500

OCE

Vibrant Economy

Delivering the Digital Policy Framework

541,000

366,000

175,000

 

 

175,000

OCE

Vibrant Economy

Economic Framework and Productivity Support

500,000

330,000

170,000

130,000

 

40,000

OCE

Vibrant Economy

Digital Jersey Growth

1,000,000

900,000

100,000

 

 

100,000

OCE

Vibrant Economy

Jersey Financial Stability Board

150,000

66,000

84,000

 

 

84,000

OCE

Modernising Government

Guernsey-Jersey Joint Working Programme

63,000

-

63,000

 

38,000

25,000

OCE

Vibrant Economy

Heritage, Arts & Culture

700,000

665,000

35,000

 

 

35,000

OCE

Vibrant Economy

Rural Economy Strategy

65,000

50,000

15,000

 

 

15,000

OCE

Vibrant Economy

Competition policy and JCRA

200,000

150,000

50,000

 

 

 

SPPP

Put Children First

Redress Scheme

2,230,000

1,500,000

730,000

601,012

-

128,988

SPPP

Put Children First

Independent Jersey Care Inquiry P108

749,000

520,000

229,000

 

-

229,000

SPPP

Put Children First

Policy/legislation service delivery: Youth Justice Review and Safeguarding Partnership Board

317,000

127,000

190,000

 

-

190,000

SPPP

Protect our Environment

Island Plan Review

650,000

480,000

170,000

 

-

170,000

SPPP

Modernising Government

Census 2021

250,000

100,000

150,000

 

-

150,000

SPPP

Reduce Inequality

Financial independence in old age

150,000

25,000

125,000

 

-

125,000

SPPP

Reduce Inequality

Housing PDB and long term plan

140,000

45,988

94,012

 

-

94,012

SPPP

Put Children First

IJCI: Office of the Children's Commissioner

725,000

650,000

75,000

 

-

75,000

SPPP

Put Children First

Improving educational outcomes

175,000

100,000

75,000

 

-

75,000

SPPP

Improve Wellbeing

Adult Safeguarding Improvement Plan

102,000

35,000

67,000

 

-

67,000

SPPP

Reduce Inequality

Disability social inclusion

110,000

50,000

60,000

 

-

60,000

SPPP

Modernising Government

Delivering effective financial management

200,000

153,000

47,000

 

-

47,000

SPPP

Protect our Environment

Assessment of public infrastructure and resources

150,000

112,000

38,000

 

-

38,000

SPPP

Modernising Government

Enabling policy excellence across the Government

81,000

73,000

8,000

 

-

8,000

States Assembly

Modernising Government

States Assembly additional funding

777,000

379,000

398,000

100,000

-

298,000

States Assembly

Modernising Government

States Greffe extended services

539,000

305,900

233,100

 

 

233,100

States Assembly

Modernising Government

States Assembly additional funding: Additional legal drafters

258,000

89,000

169,000

 

 

169,000

T&E

Protect our Environment

Climate Emergency Fund

2,000,000

1,500,000

500,000

 

500,000*

-

T&E

Modernising Government

Domestic Compliance ('Spend to Raise')

1,457,000

1,357,000

100,000

 

100,000

-

T&E

Vibrant Economy

Tax Policy and International Team investment

1,427,000

1,327,000

100,000

 

100,000

-

T&E

Modernising Government

Building Revenue Jersey Team

1,262,000

1,162,000

100,000

 

100,000

-

T&E

Modernising Government

Government of Jersey Bank charges

300,000

294,000

6,000

 

6,000

-

 

 

Total

57,541,000

34,313,850

23,227,150

6,955,212

12,065,300

4,356,638

 

 

* £1.7m of efficiencies will not be delivered (£1m of the £7.35m additional tax revenue and £700k car parking charges) and it is proposed these are covered by the following growth underspends:

- T&E: £500k variance on the ‘Climate Emergency Fund’

- COO: £1.2m of the variance on the growth for ‘People and Corporate Services - enhanced capabilities’

 

 

 

 

1

 


Treasury and Exchequer

Ministerial Decision Report

 

  1. Recommendation

 

The Minister for Treasury and Resources is asked to:

 

      approve the repurposing of up to £19.1m of 2020 growth

  • £7.0m to be used to offset other budgetary pressures, predominantly covid related
  • £12.1m to be used to support delivery of 2020 efficiencies

 


1

 


Treasury and Exchequer

Ministerial Decision Report

Appendix 1: 2020 efficiencies to be offset by growth allocations

 

Department

Theme

Efficiency

Budget (£)

Forecast (£)

Variance (£)

Value to be met by growth reduction (£)

Value to be met through other means (£)

CLS

Efficient Commercial Operations

CLS - Reductions in the Benefits Forecast

944,000

-

944,000

-

944,000

COO

Modern and Efficient Workforce

Reduction in avoidable overtime pay

26,300

-

26,300

26,300

 

CYPES

Efficient Organisational Structures

Business Support Review

1,000,000

-

1,000,000

1,000,000

-

CYPES

Efficient Commercial Operations

Highlands College Apprenticeship Scheme

571,000

-

571,000

571,000

-

CYPES

Efficient Commercial Operations

Contract Efficiency

565,000

50,000

515,000

515,000

-

CYPES

Efficient Organisational Structures

Accommodation Rationalisation

135,000

-

135,000

135,000

-

CYPES

Modern and Efficient Workforce

Reduction in Fixed Term Contracts

110,000

-

110,000

110,000

-

CYPES

Efficient Commercial Operations

Cost Recovery

100,000

-

100,000

100,000

-

CYPES

Modern and Efficient Workforce

Reduction in Avoidable Overtime Pay

75,000

-

75,000

75,000

-

CYPES

Efficient Commercial Operations

Contract Efficiency – Funding Teachers Pay Award

(120,000)

 

(120,000)

(120,000)

-

HCS

Commercial & Customer

Cross cutting commercial

750,000

-

750,000

750,000

-

HCS

Commercial & Customer

Income Recovery

722,000

246,000

476,000

476,000

-

HCS

Commercial & Customer

Non Pay costs (excl. drugs)

651,000

216,000

435,000

435,000

-

HCS

Commercial & Customer

Pharmacy & Drugs

400,000

250,000

150,000

150,000

-

HCS

Modern Workforce / TOM

Acute services skill mix

500,000

-

500,000

500,000

-

HCS

Modern Workforce / TOM

Medical staffing

400,000

-

400,000

400,000

-

HCS

Modern Workforce / TOM

Nurse establishment & bed reconfiguration

700,000

89,000

611,000

611,000

-

HCS

Modern Workforce / TOM

TOM

1,211,000

-

1,211,000

1,211,000

-

HCS

Operational Excellence

Acute floor reconfiguration

250,000

-

250,000

250,000

-

HCS

Operational Excellence

Community & Voluntary Sector

50,000

-

50,000

50,000

-

HCS

Operational Excellence

Continuing Care

200,000

-

200,000

200,000

-

HCS

Operational Excellence

Intermediate Care

116,000

-

116,000

116,000

-

HCS

Operational Excellence

Mental Health

520,000

95,000

425,000

425,000

-

HCS

Operational Excellence

Off-island acute services

500,000

500,000

-

-

-

HCS

Operational Excellence

Outpatient services

500,000

-

500,000

500,000

-

HCS

Operational Excellence

Productive theatres

1,000,000

-

1,000,000

1,000,000

-

HCS

Operational Excellence

Support Services

530,000

148,000

382,000

382,000

-

IHE

Efficient Commercial Operations

Additional recharging to capital schemes

500,000

180,000

320,000

 

320,000

IHE

Efficient Organisational Structures

GHE operating model savings

300,000

175,500

124,500

 

124,500

IHE

Efficient Commercial Operations

Contract efficiency

182,500

 

182,500

 

182,500

IHE

Efficient Organisational Structures

Business Support review

50,000

-

50,000

 

50,000

IHE

Efficient Commercial Operations

Contract efficiency - tactical opportunities (day to day spend)

37,500

-

37,500

 

37,500

IHE

Modern and Efficient Workforce

Avoidable overtime

32,940

-

32,940

 

32,940

IHE

Modern and Efficient Workforce

More effective management of sickness

30,000

-

30,000

 

30,000

IHE

Modern and Efficient Workforce

Voluntary redundancy and early retirement

17,900

-

17,900

 

17,900

JHA

Efficient Organisational Structures

JHA Directorate - JHA operating model phase 2 (now allocated to services)

300,000

-

300,000

 

300,000

JHA

Efficient Commercial Operations

Customs and Immigration - Increased passport fees

193,000

-

193,000

 

193,000

JHA

Efficient Commercial Operations

JHA Directorate - Contract efficiency (now allocated to services)

173,000

-

173,000

 

173,000

JHA

Efficient Organisational Structures

JHA Directorate - Business support review (now allocated to services)

133,000

-

133,000

 

133,000

JHA

Efficient Commercial Operations

JHA Directorate - Cost recovery (now allocated to services)

20,000

-

20,000

 

20,000

JHA

Modern and Efficient Workforce

Ambulance - Reduction in the use of agency staff

10,000

5,100

4,900

 

4,900

JHA

Modern and Efficient Workforce

Ambulance Service - Reduction in avoidable overtime pay

10,000

5,100

4,900

 

4,900

JHA

Modern and Efficient Workforce

Ambulance Service - Reduction in avoidable overtime pay

10,000

5,100

4,900

 

4,900

JHA

Modern and Efficient Workforce

Customs and Immigration - Voluntary redundancy and early retirement

10,000

4,000

6,000

 

6,000

JHA

Modern and Efficient Workforce

Ambulance Service - More effective management of sickness

6,000

3,100

2,900

 

2,900

JHA

Modern and Efficient Workforce

Customs and Immigration - Reduction in avoidable overtime pay

3,000

-

3,000

 

3,000

JHA

Modern and Efficient Workforce

Ambulance Service - Voluntary redundancy and early retirement

1,000

600

400

 

400

OCE

Efficient Organisational Structures

OCE operating model savings (from GHE)

200,000

-

200,000

 

200,000

OCE

Efficient Commercial Operations

Unspecified - TBC

200,000

-

200,000

191,000

9,000

OCE

Efficient Commercial Operations

Contract efficiency

80,000

-

80,000

 

80,000

OCE

Efficient Organisational Structures

Business Support review

25,000

-

25,000

 

25,000

OCE

Modern and Efficient Workforce

Voluntary redundancy and early retirement

3,500

-

3,500

 

3,500

SPPP

Efficient Commercial Operations

Recovery of policy costs

113,000

-

113,000

 

113,000

T&E

Modern and Efficient Processes and Systems

Reduction in costs arising from system transformation

230,000

-

230,000

116,000

114,000

T&E

Modern and Efficient Workforce

Modern and efficient workforce

190,000

-

190,000

190,000

-

T&E

Efficient Commercial Operations

Contract efficiency

100,000

-

100,000

 

100,000

T&E - RJ

Modern and Efficient Processes and Systems

Additional tax revenue

7,350,000

6,350,000

1,000,000

1,000,000

 

Unallocated

Efficient Commercial Operations

Car parking charges

700,000

 

700,000

700,000

 

 

TOTAL

 

23,617,640

8,322,500

15,295,140

12,065,300

3,229,840

 

 

 

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