Huguenot House and Philip Le Feuvre House roof repairs.

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A decision made (03/09/2007) regarding: Huguenot House and Philip Le Feuvre House roof repairs.

Subject:	Huguenot House and Philip Le Feuvre House roof repairs
Decision Reference:	MD-S-2007-0054		Exempt clause(s):	n/a
Type of Report: (oral or written)	written		Person Giving Report (if oral):	Geoff Platts
Telephone or e-mail Meeting?	n/a		Report File ref:
Written report – Title	Refurbishment of Accommodation Roof Works at Philip Le Feuvre House and Huguenot House
Written report – Author (name and job title)	Geoff Platts Finance and Facilities Manager, Corporate Services
Decision(s): The Minister agreed that the roof repair works costs be taken from the under spend of the alteration and refurbishment project.
Reason(s) for decision: The roofs of both Philip Le Feuvre House and Huguenot House require repair. The current roof surface of Philip Le Feuvre House has begun to deteriorate and serious leaks now occur during heavy rain. The roof of Huguenot has also reached the end of its life span and it is considered more economical to carry out repairs on a combined basis, whilst the main contractor is on site. There will also be long term financial benefits if the repair works are undertaken in advance of the placement of large items of plant. Costs are estimated at £37,049 and £38,418 respectively and the Department propose to use part of the saving on the internal refurbishment works of Huguenot House which amounts to £234,912 to fund this. This approach will allow the Department to achieve savings in its annual maintenance budget for 2007.
Action required: The Finance and Facilities Manager to arrange for the roof repair works to be undertaken.
Signature: Senator P.F. Routier - Minister		Date of Decision:

Huguenot House and Philip Le Feuvre House roof repairs.

29 th August 2007

Refurbishment of Accommodation

Roof Works at Philip Le Feuvre House and Huguenot House

Introduction:

The Minister is asked to consider and approve the proposal to refurbish and renew the roofs of Philip Le Feuvre House and Huguenot House, total budget of £75,466, using under spent funds from the current refurbishment works of both properties.

Background:

The attached email from Rowney Sharman Project Consultants, (Appendix A), details that the original budget of the refurbishment works was anticipated to be £1,134,912 and the current estimated final building contract sum to be £900,000, representing a saving of £234,912.

The Department proposes to use part of this saving, to refurbish and renew the roofs of both Philip Le Feuvre House and Huguenot House at a total cost of £75,467. If the cost of the roof works were to be absorbed into the refurbishment works budget there would still remain an estimated underspend of £159,445.

The roof repair works for Philip Le Feuvre House totalling £37,049, had originally been budgeted for within the Department’s 2007 maintenance budget. The current roof surface has begun to break down and serious leaks now occur during heavy rain. The planned repairs must be undertaken as a matter of urgency.

The roof repairs required for Huguenot House, totalling £38,418, are not within the scope of the current internal refurbishment works for this building. The roof has reached the end of its life span, although luckily major leaks are not currently occurring. Reinstatement works undertaken now will be achieved more economically if they are carried out in conjunction with the other building’s roof repairs and whilst the main contractor is on site. There will also be long term financial benefit if the roof repair works are undertaken prior to the placement of large items of air-conditioning plant, as the cost of their removal to allow for future repairs will be significant.

In order to comply with States of Jersey, Treasury Financial Direction 5.6, Control of Capital Expenditure, these additional works are deemed to be essential variations and in accordance with item 5.8.16 of this Financial Direction, (Appendix B), the Minister must approve this additional expenditure.

Recommendation:

The Minister is recommended to approve that the roof repair works of £75,467, be funded from the estimated saving on the refurbishment project of £234,912.

Geoff Platts

Finance Manager / Social Security Department

29 August 2007