Public Sector Manpower Report December 2007.

Information about the publication of Ministerial Decisions

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

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demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision
providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

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A decision made (21/04/2008) regarding: Public Sector Manpower Report December 2007.

Decision Reference: MD-TR-2008-0052
Decision Summary Title:	Public Sector Manpower Report December 2007		Date of Decision Summary:	25th March 2008
Decision Summary Author:	Kevin Hemmings – Head of Decision Support		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Public Sector Manpower Report December 2007		Date of Written Report:	25th March 2008
Written Report Author:	Kevin Hemmings – Head of Decision Support		Written Report : Public or Exempt?	Public
Subject: Public Sector Manpower Report December 2007
Decision(s): The Minister approved the Public Sector Manpower Report for December 2007 to be laid before the States on 23rd April 2008 and a press release issued to the media to coincide.
Reason(s) for Decision: In accordance with P97/1999 the Minister for Treasury and Resources is required to report to the States once in each session on Public Sector Manpower data.
Resource Implications: Other than those detailed in the report there are no further financial or manpower Implications.
Action required: Head of Decision Support to send the report to the States Greffe and request that it be laid before the States on 23rd April 2008. Head of Decision Support to arrange for the issue of a press release to the media to coincide.
Signature:		Position: Senator T A Le Sueur, Minister for Treasury and Resources
Date Signed: 21st April 2008		Date of Decision: 23rd April 2008

Public Sector Manpower Report December 2007.

Treasury and Resources

Report on Public Sector Manpower

December 2007

This report provides information about the numbers of people working for the States and delivering services to the people of Jersey. It is the first report drawing upon information from the new integrated Human Resources Information System (HRIS) and delivers on the promise to report on manpower on a basis consistent with that required of the Private Sector.

HRIS produces manpower data that is more accurate in that the previous method of recording headcount meant that individuals working in two or more posts either in the same department or different departments across the States were counted once for each job. The new HRIS has enabled the reporting to be refined to count these individuals only once. This is again in line with the way the Private Sector reports and will form the basis for reporting by the States going forward.

Manpower reporting is undertaken as at 30 June and 31 December each year. This report gives details of the number of people employed (headcount) within the Public Sector as at 31 December 2007 and the movement since the last report for June 2007.

Using the new HRIS, actual headcount as at 31 December 2007 was 6,632 compared to 6,729 at 30 June 2007, a decrease of 97 or 1.4%. This movement of 97 includes a reduction of 171 due to the removal of those “double counted” by the previous method, leaving an increase of 74. This 74 comprises an increase of 47 due to the filling of vacancies, and a net increase of 27 for various other reasons, detailed in the following report

The report excludes areas of the States which are self-funding trading operations, namely Jersey Airport and Jersey Harbours.

Appendix A details the actual numbers of permanent and contract J Category employees comparing the position at 31 December 2006 with that of 31 December 2007.

Overview

The pie chart below illustrates the proportional distribution of actual headcount by department.

Department Headcount

Headcount pays no regard to the amount of hours worked by an employee, but rather counts the number of people employed by the States; this is in line with the manpower reporting requirements for the Private Sector.

Table 1 below shows the actual headcount numbers for the year to 31 December 2007. The figures include Contract, Trainee, Workwise and Seasonal employees.

Table 1

Table 2, below, details the reasons for the movement in headcount between June and December 2007. ‘People holding one or more posts’ refers to individuals who hold more than one job in the States. These individuals have previously been counted once in each job, the new HRIS allows them to be counted just once in total. ‘Normal business turnover’ refers to departmental movements including new starters and leavers; if the movement is negative there are more vacancies, if the movement is positive vacancies have been filled. Table 3 provides further details on the other changes.

Table 2

Department	Reason for Movement			Total Change
Department	People holding one or more posts	Normal Business Turnover	Other Changes	Total Change
Chief Minister’s Department	0	-1	0	-1
Non Executive Departments	-2	-1	0	-3
Treasury and Resources	0	+2	0	+2
Economic Development	0	0	0	0
Planning and Environment	0	-9	0	-9
Transport and Technical Services	-11	-9	-1	-21
Health and Social Services	-37	+68	+81	+112
Education, Sport and Culture	-96	0	-13	-109
Home Affairs	-2	-4	-47	-53
Social Security	-1	0	+7	+6
Housing	0	+1	0	+1
Appointments across multiple departments	-22			-22
Total	-171	+47	+27	-97

Table 3

Department	Other Changes
Transport and Technical Services Voluntary redundancy	-1
Health and Social Services New posts: Civil Service x7, Nurses and Midwives x16, Medical x2, Manual Worker x3, Doctors x20, Bank staff made permanent Contract staff made permanent	+48 +12 +21 +81
Education, Sport and Culture Reduction in posts due to falling pupil numbers Reduction in posts due to reorganisation in the Department	-9 -4 -13
Home Affairs Retained fire fighters no longer included in report	-47
Social Security The increase is as a result of the inclusion of previously exempt posts of Job Coach, Forces Welfare Officer and Exempt pensioners. All these posts have now been included in the overall total headcount.	+7
Total	+27

Appendix A

‘J’ Category Employee Analysis

The tables below detail ‘J’ Category employees both on permanent and non permanent contracts.

As can be seen there has been a movement between permanent and non permanent J category holders. Changes required under the Employment Law have contributed to this shift.

89% of the 122 actual headcount increases relates to the Health and Social Services Department with an additional 90 J category employees and the Education Sport and Culture Department with an additional 18 J Category employees. The increase in Health and Social Services includes increases in the number of medical and nursing staff, whilst the increase in Education Sport and Culture relates to teachers, heads and deputies and Highlands College Managers.