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L'înformâtion et les sèrvices publyis pouor I'Île dé Jèrri

Insurance Budget Transfer to Restructuring Provision - CSR

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A decision made 10 December 2012:

Decision Reference: MD-PE-2012-0128 

Decision Summary Title :

Transfer From DotE  Revenue to the Restructuring Provision – CSR Programme Savings

Date of Decision Summary:

4 December 2012

Decision Summary Author:

 

Finance Manager

Decision Summary:

Public or Exempt?

 

Public

Type of Report:

Oral or Written?

Written

Person Giving

Oral Report:

N/A

Written Report

Title :

Transfer From DotE Revenue to the Restructuring Provision – CSR Programme Savings

Date of Written Report:

4 December 2012

Written Report Author:

Finance Manager

Written Report :

Public or Exempt?

 

Public

Subject:  Non Recurring budget transfer from the Department of the Environment Revenue Head of Expenditure for the realignment of the Department’s Insurance budget and other minor budget reductions in accordance with procurement savings identified for CSR purposes

Decision(s):  The Minister for Planning and Environment approved a non-recurring budget transfer from DotE revenue head of expenditure to central restructuring provision in the sum of £37,100.

Reason(s) for Decision:  As part of the States-wide CSR initiative in 2012 it was identified that significant savings were achievable in departments as a result of changes in the States Insurance programme and other savings identified by Corporate Procurement.  The savings have been included in the cash limits for 2013-15 in the MTFP, but need to be transferred to the Restructuring Provision for 2012.

Resource Implications:  The Department of the Environment revenue head of expenditure to reduce by £37,100 and the Restructuring Provision to increase by the same amount.

Action required:  To transfer the net savings of £37,100 from the Department of the Environment to the Restructuring Provision.

Signature:

 

Deputy R C Duhamel

Position:

 

Minister for Planning and Environment

Date Signed:

 

                                                  Initials YF/AS

Date of Decision (If different from Date Signed):

 

Insurance Budget Transfer to Restructuring Provision - CSR

 

DEPARTMENT OF THE ENVIRONMENT

 

TRANSFER FROM REVENUE HEAD OF EXPENDITURE

 

TO RESTRUCTURING PROVISION  - CSR PROGRAMME SAVINGS

 

 

Purpose of Report

The purpose of this report is to seek the approval of the Minister for the Department of the Environment (“DotE”) for a non-recurring budget transfer from the DotE revenue head of expenditure to the central Restructuring Provision in respect of savings identified in 2012 as a result of changes to the States Insurance programme and procurement savings.

 

 

Background

As part of the States of Jersey CSR programme and the re-tendering process for the States Insurance contract a detailed review was undertaken of the claims history and it was decided to increase the self-insurance exposure risk of the States.  As a result of this, and the tender process itself, a significant saving was identified - a Treasury paper (attached as Appendix A) sets out the background to the process.

 

Other Corporate Procurement projects identified savings in contracts for mobile phones, advertising and stationery.  Whilst these savings are minor for the DotE, they are to be transferred to the Restructuring Provision in addition to the Insurance savings identified. 

 

The savings identified in the Treasury paper have been removed from the DotE cash limit for 2013-15 in the Medium Term Financial Plan, but need to be reflected in the budgets for 2012 as the budgeted savings for 2012 are held centrally, but the actual savings accrue to the department’s revenue budget.

 

 

Discussion

 

The attached Treasury paper sets out the background for the identification of savings which will accrue to departments.  The effect on the DotE is summarised below:

 

 

£        

Insurance Programme savings

27,870

Mobile phone contract review

2,990

Advertising contract savings

5,410

Stationery contract savings

830

 

37,100

 

 


The insurance contract review will result in reduced premiums being charged to the department and will be cost neutral. 

 

Mobile phone, advertising and stationery contract savings are minor and it is expected that these will be achieved.

 

 

Recommendation

To approve a non-recurring budget transfer totalling £37,100 from the 2012 DotE revenue head of expenditure to the Restructuring Provision.

 

 

Reason for Decision

To reflect the work undertaken as part of the CSR initiative in 2012 in respect of Insurance arrangements and other procurement initiatives not currently reflected in the DotE revenue budget.  The effect of the transfer is cost neutral to the department.

 

Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.

 

 

Resource Implications

The DotE revenue head of expenditure to reduce by £37,100 and the Restructuring Provision to increase by the same amount.

 

 

Written by:

Finance Manager

Approved by: 

 

 


Treasury and Resources

Ministerial Decision Report

 

 

Realignment of all states DEPARTMENTAL BUDGETS TO

REFLECT INSURANCE AND OTHER PROCUREMENT SAVINGS as part of the csr programme 2012

 

  1. Purpose of Report

To enable the Minister to approve the realignment of all internal States department budgets for 2012 as part of the CSR programme having identified significant savings within the Insurance arrangements and other procurement initiatives and for these savings to be returned to the Provision for Restructuring Costs.

 

  1. Background – Insurance budgetary Savings to CSR

As part of the States Insurance re-tendering process undertaken in 2011, a review of all States of Jersey (SoJ) insurance claims history over the past five years (2007 – 2011), with the States Insurers Insurance Corporation of the Channel Islands (ICCI), highlighted the following annual data / trends:

 

Payments & Recoveries (of claims) made by ICCI

SoJ - NET PAYMENTS BY INSURANCE CLASS

% of Annual Excess Limits used

YEAR

Liability £

MedMal £

Directors & Officials £

Motor

£

Property £

TOTAL

£

General Classes

MedMal & Officials

2007

164,273

24,054

0

95,597

206,639

490,563

62.20%

4.81%

2008

108,868

27,000

0

161,879

374,412

672,159

86.02%

5.40%

2009

113,138

32,000

36,224

67,024

76,296

324,682

34.19%

13.64%

2010

72,018

185,000

80,094

110,144

203,156

650,412

51.38%

53.02%

2011

249,678

149,000

45,000

140,926

197,599

782,209

78.43%

38.80%

Total

707,975

417,054

161,318

575,570

1,058,102

2,920,019

 

 

Mean Average

141,595

83,411

32,264

115,114

211,620

584,004

62.44%

23.13%

 

SoJ - Self Insurance Exposure Utilisation Report   (2007 - 2011)

Year

 

2007

Class

Excess Limits

Claims Awarded

Est. Claims Accrued

Total Exposure

% Exposure

Aggregate

750,000

377,352

0

377,352

50%

Med Mal Aggregate

500,000

14,054

10,000

24,054

5%

2008

Aggregate

750,000

650,483

70,065

720,548

96%

Med Mal Aggregate

500,000

14,643

20,380

35,023

7%

2009

Aggregate

750,000

175,763

47,000

222,763

30%

Med Mal Aggregate

500,000

36,224

4,000

40,224

8%

2010

Aggregate

750,000

298,512

85,100

383,612

51%

Med Mal Aggregate

500,000

36,072

276,770

312,842

63%

2011

Aggregate

750,000

316,696

433,304

750,000

100%

Med Mal Aggregate

500,000

33,898

452,950

486,848

97%

Mean Average

Aggregate

750,000

363,761

127,094

490,855

65.45%

Med Mal Aggregate

500,000

26,978

154,820

179,798

35.96%

 

SoJ - Self Insurance Exposure Utilisation Report  (ytd August 2012)

Year

 

2012

Class

Excess Limits

Claims Awarded

Est. Claims Accrued

Total Exposure

% Exposure

Aggregate

1,400,000

44,859

697,340

742,199

53%

Official Indemnity Agg.

250,000

0

50,000

50,000

20%

 

The above data tables reflect two main historic factors, namely that:

 

  1. The average annual net payments, to ICCI, from the central Insurance Fund were well below annual aggregate deductible levels set by the Insurers – indicating that the SoJ claims history (no. of incidences / quantums) is low.
  2. The average annual self Insurance exposure of the SoJ to claims, within the central Insurance Fund, is also low – indicating that the levels of claims arising against the central Insurance Fund are well managed.

 

The Treasury based its’ decision to release insurance savings to CSR in 2012 based on this detailed  analysis, coupled with a more proactive approach to improving risk management policies and procedures throughout the States.

 

This proactive approach is evidenced by the increased involvement of the Insurance Risk Forum and Insurance Group (IRFIG), which is chaired by the Head of Treasury and Investment Management, whose scope includes the following directives:

  • To advance States-wide risk management awareness strategies designed to best manage SoJ claims culture.
  • To promote by results the SoJ’s proactive position on such matters to our Insurers.

 

It is also worth stating here that following the completion of the States Insurance portfolio tendering process, ICCI were successfully re-appointed as the SoJ primary Insurers. This re-appointment was part of a three year (2012 – 2014) Rate Stabilisation Agreement (RSA), which included a further two year (2015 – 2016) option available to SoJ, depending on performance.

 

As part of this new agreement, SoJ agreed to increase certain aspects of the States insurance policy coverage in keeping with best advice and also agreed to increase the SoJ annual self insurance exposure limits from £1.25m to £1.9m, as shown in the ‘Excess Limits’ columns above.

 

In turn for agreeing to increase the States annual risk exposure, the SoJ secured a very favourable group boundary premium in 2012, against a backdrop of an ever hardening cycle within the Insurance markets worldwide. The stability and surety created by securing this favourable new premium (2011: £1.7m – 2012: £1.6m) and RSA with ICCI further supports the Minister’s decision to release savings identified to the CSR programme in 2012.

 

 

 

 

 

 

 

 

 

  1. Computation of Departmental Insurance Budgets to be released to CSR in 2012

 

 SUMMARY CSR INSURANCE SAVINGS – 2012

Internal States Departments

Opening Insurance Recharge

Closing  Insurance Recharge

Inter-Departmental Recharge Adjustment

Insurance Budget Annual Increase/(Decrease)

Ministerial Departments

 

 

 

 

Chief Minister

6,998

11,738

 

4,800

Economic Development

12,556

4,276

 

(8,280)

Education, Sport and Culture

322,369

88,309

 

(234,060)

Department of the Environment

37,892

10,022

 

(27,870)

Health and Social Services

203,840

143,430

 

(60,410)

Home Affairs

104,933

53,613

 

(51,320)

Housing

373,136

70,126

(29,400)

(273,610)

Social Security

30,827

8,007

 

(22,820)

Transport and Technical Services

195,544

105,014

 

(90,530)

Treasury and Resources

47,393

119,743

29,400

42,950

Non Ministerial States Funded Bodies

 

 

 

 

Bailiff’s Chambers

9

699

 

690

Law Officers’ Department

89

4,659

 

4,570

Judicial Greffe

242

2,212

 

1,970

Viscount’s Department

1,196

1,636

 

440

Official Analyst

251

441

 

190

Office of the Lieutenant Governor

573

683

 

110

Data Protection Commission

21

211

 

190

Probation Department

1,327

1,537

 

210

Receiver General

10

10

 

0

States Assembly and its services

1,640

3,420

 

1,780

 

 

 

 

 

Totals

1,340,846

629,846

0

(711,000)

 

These insurance savings are reflected in the Medium term Financial Plan in 2013 as part of the procurement savings target. This saving needs to be reflected in 2012 budgets and returned to the CSR Restructuring Reserve in 2012.

 


  1. Procurement Savings

A number of other procurement projects were delivered, evidenced and savings of £102,650 achieved in 2012. A base budget reduction for these projects has been included in 2013 within the Medium Term Financial Plan. The cost savings from these projects in 2012 need to be reflected in budgets and the saving returned to the CSR Restructuring Reserve in 2012. The projects delivered and savings evidenced in 2012 include;-

 

  • Electric Meter Tariff Review – savings resulting from changing tariffs on meters to the most favourable following investigation of usage patterns.
  • Mobile Phones – savings resulting from re-tendering of mobile phone contract.
  • Advertising – savings resulting from re-tendering and changes to arrangements for advertising.
  • Stationery – savings resulting from tendering exercise for stationery resources.

 

 

 

SUMMARY CSR OTHER PROCUREMENT SAVINGS – 2012

Internal States Departments

Electric Meter Tariff Review

Mobile Phones

Advertising

Stationery

Other Procurement savings Budget Increase / (Decrease

Ministerial Departments

 

 

 

 

 

Chief Minister

0

(590)

(2,210)

(560)

(3,360)

Economic Development

(100)

(990)

(2,940)

(910)

(4,940)

Education, Sport and Culture

(14,460)

(4,710)

(6,230)

(80)

(25,480)

Department of the Environment

0

(2,990)

(5,410)

(830)

(9,230)

Health and Social Services

(7,250)

(13,770)

(2,010)

(2,680)

(25,710)

Home Affairs

(3,820)

(470)

(580)

(3,650)

(8,520)

Housing

0

(460)

(460)

(430)

(1,350)

Social Security

(190)

0

(1,320)

0

(1,510)

Transport and Technical Services

0

(10,560)

(490)

(810)

(11,860)

Treasury and Resources

(3,710)

(1,500)

(1,220)

(1,350)

(7,780)

Non Ministerial States Funded Bodies

 

 

 

 

 

Law Officers’ Department

0

(600)

(350)

(530)

(1,480)

Judicial Greffe

0

(360)

(190)

(320)

(870)

Viscount’s Department

0

(240)

(110)

(210)

(560)

 

 

 

 

 

 

Totals

(29,530)

(37,240)

(23,520)

(12,360)

(102,650)

 

 


  1. Overall Savings

The overall savings from the insurance re-tender and review together with other procurement projects in 2012 have delivered savings of £813,650 which need to be removed from Departmental budgets.

SUMMARY OF TRANSFERS (TO) / FROM PROVISION FOR RESTRUCTURING COSTS

Internal States Departments

Insurance Budget Increase / (Decrease)

Other Procurement savings Budget Increase / (Decrease)

Budget Transfers (to) / from Provision for Restructuring Costs

Ministerial Departments

 

 

 

Chief Minister

4,740

(3,360)

1,440

Economic Development

(8,280)

(4,940)

(13,220)

Education, Sport and Culture

(234,060)

(25,480)

(259,540)

Department of the Environment

(27,870)

(9,230)

(37,100)

Health and Social Services

(60,410)

(25,710)

(86,120)

Home Affairs

(51,320)

(8,520)

(59,840)

Housing

(273,610)

(1,350)

(274,960)

Social Security

(22,820)

(1,510)

(24,330)

Transport and Technical Services

(90,530)

(11,860)

(102,390)

Treasury and Resources

42,950

(7,780)

35,170

Non Ministerial States Funded Bodies

 

 

 

Bailiff’s Chambers

690

0

690

Law Officers’ Department

4,570

(1,480)

3,090

Judicial Greffe

1,970

(870)

1,100

Viscount’s Department

440

(560)

(120)

Official Analyst

190

0

190

Office of the Lieutenant Governor

110

0

110

Data Protection Commission

190

0

190

Probation Department

210

0

210

States Assembly and its services

1,780

0

1,780

 

 

 

 

Totals

(711,000)

(102,650)

(813,650)

 

 

 

  1. Recommendation

The Minister is recommended to approve the transfer of £813,650 of departmental budgets for year 2012 as savings contributing to the Comprehensive Spending Review Programme

 

 


  1.               Reason for Decision

As part of the States-wide CSR initiative in 2012, it was identified, that significant savings were achievable from a re-tender and review of the States insurance arrangements. Departmental insurance budgets need to be realigned to reflect these savings which have been derived from the following two factors:

 

  • An excellent insurance claims history, between 2007 and 2011, with the States Insurers.
  • Improved controls and monitoring of risk management within all States departments.

 

In addition other procurement initiatives have delivered savings in 2012 which require the realignment of budgets.

 

Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.

 

  1. Resource Implications

Internal States departmental budgets to be reduced by £813,650 as set out above.

 

 

Report author : Assistant Accountant Treasury and Investment Management

Document date : 09/10/2012

Quality Assurance / Review : Director of Accounting Services

 

MD sponsor : Minister for Treasury and Resources

 

 

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