Government of Jersey

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A decision made 16 November 2012:

Decision Reference: MD-C-2012-0112
Decision Summary Title:	Chief Minister’s Department new capital head of expenditure and budget transfer between Chief Minister’s Department old capital heads of expenditure.		Date of Decision Summary:	16th November 2012
Decision Summary Author:	Finance Manager – Corporate Group		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Chief Minister’s Department new capital head of expenditure and budget transfer between Chief Minister’s Department old capital head of expenditure.		Date of Written Report:	15th November 2012
Written Report Author:	Finance Manager – Corporate Group		Written Report : Public or Exempt?	Public
Subject: 2012 budget transfer of £846,000 from the CMD JDE Development and Upgrade capital head of expenditure to a new CMD capital head of expenditure ‘Enterprise Systems Development’.
Decision(s): The Minister approved a non-recurring budget transfer in 2012 of £846,000 from the CMD JDE Development and Upgrade capital head of expenditure to a new CMD capital head of expenditure ‘Enterprise Systems Development’.
Reason(s) for Decision: Financial Direction 3.6 ‘Variations to Heads of Expenditure’ states that Departments wanting to transfer funds between heads of expenditure must obtain the approval of their minister or of their accounting officer where a scheme of delegation exists.
Resource Implications: The CMD JDE Development and Upgrade capital head of expenditure to decrease by £846,000 and a new CMD capital head of expenditure ‘Enterprise Systems Development’ to increase by an identical amount. This decision does not change the total amount of expenditure approved by the States
Action required: Finance Manager – Corporate Group to seek the approval of the Minister for Treasury and Resources and, once received, to action the budget transfer in conjunction with T&R.
Signature:		Position: Senator Ian Le Marquand, Deputy Chief Minister
Date Signed:		Date of Decision:

Budget Transfer: JDE System Development - Enterprise Systems Development

Chief Minister’s

Ministerial Decision Report

NEW CHIEF MINISTER’S DEPARTMENT (cmd) CAPITAL HEAD OF EXPENDITURE AND BUDGET TRANSFER BETWEEN Cmd CAPITAL HEADS OF EXPENDITURE

Purpose of Report

To enable the Minister to approve a non-recurring budget transfer of £846,000 in 2012 from the CMD JDE Development and Upgrade capital head of expenditure to a new CMD capital head of expenditure ‘Enterprise Systems Development’.

Background

The J D Edwards (JDE) system is the States of Jersey’s Enterprise Resource Planning system, which has been in operation since 2002 and is used by all States departments. It covers a wide range of functions, including financial management, asset management and human resource management, which are integral to the efficient administration of the States of Jersey.

The original purpose of the JDE Development and Upgrade capital head of expenditure was to develop and upgrade of the existing JDE system. It is still used for this purpose but its scope has since been widened to include other Enterprise Resource Planning system projects such as the Insight upgrade to improve financial reporting, the implementation of the Talent Link recruitment system and the replacement of the Human Resources Information System.

In the 2009 Annual Business Plan the States approved capital funding of £750,000 for upgrades to the most recent version of JDE and thereby ensuring that it was fully supported. They approved a further £750,000 in 2010 for this same purpose, which brought the total approved budget to £1,500,000. Various budget transfers since then have reduced the budget total to £1,247,630.36.

The remaining balance of the JDE Development and Upgrade capital head of expenditure will be used for further JDE developments necessitated by changes required to the environment as part of other improvement projects such as P2P, HRIS replacement and other integrations to departmental systems. The budget will also go towards initializing the planned upgrade of JD Edwards starting in 2014

Proposal

The original purpose of the CMD JDE Development and Upgrade capital head of expenditure was to develop and upgrade the existing system but since then its scope has been expanded to include improving system functionality. In order to improve financial reporting and cost visibility ~~In order to~~ ~~better reflect the diversity of the ‘enterprise systems’ portfolio,~~ it is proposed that a new capital head of expenditure called ‘Enterprise Systems Development’ is created separately from the CMD JDE Development and Upgrade capital head of expenditure and that the requisite budget of £846,000 is transferred ~~from the CMD JDE Development and Upgrade capital head of expenditure~~.

Recommendation

The Minister is recommended to approve a non-recurring budget transfer of £846,000 in 2012 from the CMD JDE Development and Upgrade capital head of expenditure to a new CMD capital head of expenditure ‘Enterprise Systems Development’.

Reason for Decision

Financial Direction 3.6 ‘Variations to Heads of Expenditure’ states that Departments wanting to transfer funds between heads of expenditure must obtain the approval of their minister or of their accounting officer where a scheme of delegation exists.

Resource Implications

The CMD JDE Development and Upgrade capital head of expenditure to decrease by £846,000 and a new CMD capital head of expenditure ‘Enterprise Systems Development ‘ to increase by an identical amount. This decision does not change the total amount of expenditure approved by the States.

Report author : Finance Manager, Corporate Group	Document date : 15th November 201211th ~~October~~ ~~2012~~
Quality Assurance / Review : Head of Financial Management, Accounting and Reporting	File name and path: L:\Shared Services\Sections\Advisory Unit\1. Chief Minister's Department\Ministerial Decisions\2012\Ministerial Decisions.doc