Treasury and Resources
Ministerial Decision Report
TRANSFER from RESTRUCTURING provision TO THE treasury and resources DEPARTMENT for the icar project in 2017
- Purpose of Report
To enable the Minister for Treasury and Resources to approve a transfer from the Restructuring Provision to the Treasury and Resources Department in the sum of £64,000 in 2017, and an additional 1.0 temporary FTE in order to fund and support the Income Collection and Reconciliation (ICAR) Project.
- Background
On 9th November 2016, the Council of Ministers discussed an undated report which outlined Business Cases submitted to the Corporate Change Portfolio Office for consideration of support for change initiatives requiring funding to support Reform activities.
The ICAR Project is the result of a 3 month Discovery effort funded by the eGov team. The initial piece of work was to assess current Income Collection and Reconciliation processes and practices across the States of Jersey with a view to informing rationalisation of back-office processes and the back-office requirements for straight through processing of electronic income payments including web payments.
A separate Web Payments Project, funded by eGov, is considering the customer facing front-end which includes the rationalisation of existing web payments and the creation of a single front-end web payment service. In this way, the ICAR and Web payments projects are closely aligned. The funding requested for the ICAR project will enable the project to be progressed along the same timescales as the Web Payments project and would enable a common back-office reconciliation solution to be identified.
The Council of Ministers noted that a bid for an ICAR Project seeks to reform the way that all electronic income is collected, allocated and reconciled across the States. It considers the solution/approach for the back-office collection and reconciliation of electronic payments (BACS, faster payments, telegraphic transfer, direct debits, debit/credit card and web payments) by avoiding non-value added human intervention in the collection, and the allocation and bank reconciliation of income.
The Council of Ministers accordingly noted the 2016 request for funding in the sum of £9,000 to support Phase 1 of the ICAR Project previously approved for funding from the Corporate Change Portfolio Office budget and approved the 2017 request for funding the ICAR project in the sum of £64,000.
- Recommendation
The Minister for Treasury and Resources to approve a budget transfer from the Restructuring Provision to the Treasury and Resources Department in the sum of £64,000 in 2017, and an additional 1.0 temporary FTE for a period of approximately 12-18 months in order to fund and support the Income Collection and Reconciliation (ICAR) Project.
- Reason for Decision
Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister for Treasury and Resources is authorised to approve the transfer from contingency expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year.
On 9th November 2016, the Council of Ministers discussed an undated report which outlined Business Cases submitted to the Corporate Change Portfolio Office for consideration of support for change initiatives requiring funding to support Reform activities.
The Council of Ministers accordingly noted the 2016 request for funding in the sum of £9,000 to support Phase 1 of the ICAR Project previously approved for funding from the Corporate Change Portfolio Office budget and approved the 2017 request for funding the ICAR project in the sum of £64,000.
To comply with P67/1999 which charges the Minister for Treasury and Resources to regulate the number of persons that may be employed by the States and delegation 2.3 in which authority is delegated to the Treasurer of the States for agreeing non-contentious increases to States staffing levels
- Resource Implications
This decision will result in the Treasury and Resources revenue head of expenditure increasing by £64,000 in 2017 and an additional 1.0 temporary FTE for a period of approximately 12-18 months and the Restructuring Provision, held within Central Contingencies, to decrease by an identical amount.
This decision does not change the total amount of expenditure approved by the States for 2017 in the Medium Term Financial Plan.
Report author : Head of Decision Support | Document date : 28/02/2017 |
Quality Assurance / Review : Head of Decision Support | File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2017-0030 - PSR funding for ICAR |
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