Public Manpower Report June 2008

Information about the publication of Ministerial Decisions

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision
providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made (06.10.08) to approve the Public Sector Manpower Report for June 2008 to be laid before the States on 8 October 2008 and a press release issued to the media to coincide

Decision Reference: MD-TR-2008-0101
Decision Summary Title:	Public Sector Manpower Report June 2008		Date of Decision Summary:	29th September 2008
Decision Summary Author:	Kevin Hemmings – Head of Decision Support		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Public Sector Manpower Report June 2008		Date of Written Report:	29th September 2008
Written Report Author:	Kevin Hemmings – Head of Decision Support		Written Report : Public or Exempt?	Public
Subject: Public Sector Manpower Report June 2008
Decision(s): The Minister approved the Public Sector Manpower Report for June 2008 to be laid before the States on 8th October 2008 and a press release issued to the media to coincide.
Reason(s) for Decision: In accordance with P97/1999 the Minister for Treasury and Resources is required to report to the States once in each session on Public Sector Manpower data.
Resource Implications: Other than those detailed in the report there are no further financial or manpower Implications.
Action required: Head of Decision Support to send the report to the States Greffe and request that it be laid before the States on 8th October 2008. Head of Decision Support to arrange for the issue of a press release to the media to coincide.
Signature:		Position: Senator T A Le Sueur, Minister for Treasury and Resources
Date Signed: 6th October 2008		Date of Decision: 6th October 2008

Public Manpower Report June 2008

Treasury and Resources

Report on Public Sector Manpower

June 2008

This report provides information about the numbers of people working for the States and delivering services to the people of Jersey. It is the second report drawing upon information from the new integrated Human Resources Information System (HRIS) and delivers on the promise to report on manpower on a basis consistent with that required of the Private Sector.

HRIS produces manpower data that is more accurate in that the previous method of recording headcount meant that individuals working in two or more posts either in the same department or different departments across the States were counted once for each job. The new HRIS has enabled the reporting to be refined to count these individuals only once. This is again in line with the way the Private Sector reports and will form the basis for reporting by the States going forward.

Manpower reporting is undertaken as at 30 June and 31 December each year. This report gives details of the number of people employed (headcount) within the Public Sector as at 30 June 2008 and the movement since the last report for December 2007.

The HRIS system reported actual headcount as at 30 June 2008 at 6,730 compared to 6,629 at 31 December 2007, an increase of 101 or 1.5%. The movement is almost entirely a result of filling vacancies of existing posts.

The report excludes two areas of the States which are States trading operations, namely Jersey Airport and Jersey Harbours.

Appendix A details the actual numbers of permanent and contract J Category employees comparing the position at 30 June 2007 with that of 30 June 2008.

Overview

The bar chart below illustrates the proportional distribution of the 6,730 actual headcount by department.

Department Headcount

Headcount pays no regard to the amount of hours worked by an employee, but rather counts the number of people employed by the States; this is in line with the manpower reporting requirements for the Private Sector.

Table 1 below shows the actual headcount numbers for the year to 30 June 2008 and the primary reasons for any large increases or decreases in actuals.

Table 1

Appendix A

‘J’ Category Employee Analysis

The table below details ‘J’ Category employees for both permanent and non permanent contracts and their movement between the June 2008 and June 2007 reporting period.

The number of J Category employees has fallen by 42 over the year to 30 June 2008. This is mainly a result of the Education Sport and Culture Department who have reported a net reduction of 47 J Category employees. The Department stated that the main reason for the reduction is the reclassification of all J Category employees with in excess of ten years service. Between December 2007 and June 2008 approximately 60 of the Department’s employees were reclassified from J Category to A-H or Locally Qualified Status in accordance with the Housing Law.