Health and Social Services
Ministerial Decision Report
Transfer of 1 FTE and associated funding from the Health and Social Services department to the Treasury and Resources department for Accounts Receivable SERVICES
- Purpose
To enable the Minister for Health and Social Services to approve the transfer of 1 FTE and associated funding of £36,600 per annum from Health and Social Services (HSSD) to the Treasury and Resources Department (TRD) to support the increased scope of the accounts receivable services supplied to HSSD.
- Background to this Decision
The Treasury and Resources Department has provided a centralised accounts receivable and debt management service to States Departments since March 2006. When these services were first centralised, HSSD transferred resource to TRD to carry out most of its accounts receivable work but retained a small team to administer patient and insurance related accounts due to their specialist nature.
HSSD has recently reviewed the administration of patient and insurance billing and has been able to restructure the existing roles to separate out the specialist functions from the generic accounts receivable processes. The transfer has also been facilitated by the introduction by TRD of an electronic workflow which allows Departments to send the ‘instruction to bill’ electronically to the Accounts Receivable team and removes the requirement for local expertise in the Accounts Receivable module of the finance software.
Following the team restructure, HSSD retains the role of liaising with patients, clinical staff and service managers to administer patient charging whilst the equivalent of 1 FTE has been released for transfer to the Accounts Receivable team in TRD to support the increase in their remit.
- Recommendation
The Minister is recommended to approve the transfer of 1 FTE and a budget transfer of £24,400 (May to December) in 2017 and £36,600 recurrently from 2018 from HSSD to the Treasury and Resources Department.
- Reason for Decision
To enable the transfer of 1 FTE and associated budget to carry out the additional accounts receivable work which has transferred to TRD.
Article 18(1)(c) of the Public Finances (Jersey) 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure of up to £1,000,000 to the Treasurer of the States.
To comply with P.67/1999 which charges the Minister for Treasury and Resources to regulate the number of persons that may be employed by the States and delegation 2.3 in which authority is delegated to the Treasurer of the States for agreeing non-contentious increases to States staffing levels.
- Resource Implications
There is no impact on the approved revenue expenditure or approved FTE limit of the States. The H&SS revenue head of expenditure will decrease by £24,400 in 2017 and £35,800 recurrently from 2018, and by 1.0 FTE. The Treasury and Resources approved revenue head of expenditure and FTE limit will increase by corresponding amounts.
Report author : Assistant Director of Finance HSSD | Document date : 29 April 2017 |
Quality Assurance / Review: Head of Decision Support | File name and path: L:\Finance\Ministerial Decisions\2017\Income Officer post to T&R\WR - Trfr FTE and Budget Accounts Receivable function.docx |
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