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A decision made (15/01/2009) regarding: Budget transfer £265,000 from 'Planning Vote' budget to support funding of the Island Plan Review.

Decision Reference: MD-TR-2009-0001
Decision Summary Title:	Budget Transfer – Island Plan Review		Date of Decision Summary:	5th January 2009
Decision Summary Author:	Ray Foster - Assistant Director - Finance & Strategy		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	n/a
Written Report Title:	Planning Vote Budget Transfer		Date of Written Report:	5th January 2009
Written Report Author:	Ray Foster - Assistant Director - Finance & Strategy		Written Report : Public or Exempt?	Public
Subject: Budget transfer – Island Plan Review
Decision(s): The Minister approved a budget transfer of £265,000 from the ‘Planning Vote’ budget to support the funding of the Island Plan Review.
Reason(s) for Decision: To enact the Council of Ministers decision to part fund the Island Plan Review from the planning vote.
Resource Implications: Other than those detailed in the report there are no further financial or manpower Implications.
Action required: Treasury officers to action budget transfer
Signature:		Position: Senator P.F.C.Ozouf, Minister for Treasury and Resources
Date Signed: 15th January 2009		Date of Decision: 15th January 2009

Budget Transfer - Island Plan Review.

STATES TREASURY ITEM NO:

TREASURY AND RESOURCES MINISTER

planning vote budget transfers

Purpose of Report
The Minister is asked to approve a budget transfers from the planning vote budget to fund partial costs of the Island Plan Review.

Background
The Island Plan Review was identified by the Council of Ministers as a strategic planning requirement for which no dedicated funds were ascribed in the base budget of the Planning and Environment Department. A budget requirement of £500,000 was proposed.
Some funding was identified in the budgets of the Economic Development Department (£150,000) and from various underspends within the Planning and Environment Department (£85,000). This left a shortfall of £265,000.

Having been unable to source these funds from within existing budgets, it was proposed that the balance be funded from the ‘Planning Vote’ budget.

Comments

Advances from the ‘Planning Vote’ are normally replenished in the year each project receives full funding allocation, however, as the costs Island Plan Review cannot be capitalised, any funding transfer will not be replenished.
To date funds of some £245,000 have been expended. Attached as Appendix A is a report from the Project Manager at the end of the third quarter 2008. The Minister will note that a significant element of work has yet to be undertaken and if the transferred funds are not required for this purpose, they will be returned to the ‘Planning Vote’ budget.
The proposed advances can be contained within the balance of £4.05 million currently held in the ‘Planning Vote’ budget.

Recommendation
That the Minister agrees to budget transfer £265,000 from the ‘Planning Vote’ budget to support the Island Plan Review.

Reason for Decision
To enact the Council of Ministers decision to part fund the Island Plan Review from the planning vote.

States Treasury Corporate Finance

5 January, 2009 for Decision Meeting 22/12/2008

APPENDIX A

PLANNING & ENVIRONMENT DEPARTMENT

ISLAND PLAN REVIEW

REPORT AT 29th September 2008

Progress

The housing needs survey was completed in April 2008 and the cost of this work is being shared with the housing department.

The retail, open space, solid waste, and agricultural studies are all completed.

Work is still to be completed on employment land, habitat and transport studies.

The consultation system went live in April and has been used for the public consultation on the green paper.

400 copies of the Green paper were produced and circulated to key stake holders and members of the public and an advertising campaign run in the JEP.

Island Plan Item		Current Plan Dec 2009
Staff	Project Manager2	£70,000
	Consultant – Strategic Options	£30,000
	Consultant – Policy Document	£20,000
	EIP Inspector	£100,000
Research Studies etc.	Retail study	£50,000
	Open space Study	£16,500
	Agriculture Survey	£3,500
	Housing Needs survey	£7,500
	Employment Land Study	£15,000
	Consultation system	£24,000
	Solid Waste Study	£15,000
	Transport Study/Advice	£15,000
	Habitat study	£10,000
Sundries	Printing	£30,000
	Valuation/Viability Advice	£15,000
	Advertising	£20,000
	Miscellaneous	£4,500
£	Total	£446,000
	Budget	£500,000
	Variance/Contingency	£54,000

Financial Summary

The amount Voted is £500,000 the attached sheet indicates that the actual spend is £211,500 and the remaining commitments on work that has commenced is £42,500. The remaining schemes still to be committed amount to £192,000 leaving a remaining balance/contingency of £54,000.

Business unit IXB170 – ISLAND PLAN REVIEW

	Total amount Voted	£500,0003

a)	Actual Expenditure at 25th September 2008
	Consultant – Strategic Options Paper	£30,000
	Project Manager	£50,000
	Retail Study	£50,000
	Consultation system	£24,000
	Solid Waste Study	£15,000
	Open space Study	£16,500
	Employment Land Study	£5,000
	Agricultural Study	£3,500
	Ecology Study	£5,000
	Printing/Advertising	£10,000
	Miscellaneous	£2,500
	Sub-Total	£211,500

b)	Remaining Commitments on work underway
	Housing Needs survey	£7,500
	Employment Land Study	£10,000
	Ecology Study	£5,000
	Project Manager	£20,000
	Sub-Total	£42,500

c)	Balance of funds after Commitments	£246,000

d)	Remaining work still to be committed
	Transport Study	£15,000
	Valuation/Viability Advice	£15,000
	Consultant – Draft Island Plan Document	£20,000
	EIP Inspector	£100,000
	Printing	£20,000
	Advertising/Consultation	£20,000
	Miscellaneous	£2,000
	Sub-Total	£192,000

e)	Funds Remaining/contingency	£54,000

2 The cost of the project manager in 2008 is funded from the project budget and in 2009 will be met from the existing P&E Budget.

3 The total budget of £500,000 is made up of a capital vote from EDD for £150,000, P&E have committed £85,000 and a commitment from chief Ministers Department for £265,000. The latter is subject to a ministerial decision approval.