Budget transfer from Community and Constitutional Affairs to Department for Infrastructure: Prison Key Vending System

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A decision made 7 December 2018:

Decision Reference: MD-TR-2018-0142
Decision Summary Title:	Transfer from Community and Constitutional Affairs revenue head of expenditure to the Department for Infrastructure (DFI) Prison Phase 6 (FA0MF18025) capital head of expenditure		Date of Decision Summary:	5th December 2018
Decision Summary Author:	Head of Decision Support		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Transfer from Community and Constitutional Affairs revenue head of expenditure to the Department for Infrastructure (DFI) Prison Phase 6 (FA0MF18025) capital head of expenditure		Date of Written Report:	5th December 2018
Written Report Author:	Head of Decision Support		Written Report : Public or Exempt?	Public
Subject: The transfer of £220,000 from the Community and Constitutional Affairs (CCA) revenue head of expenditure to the Department for Infrastructure (DFI) Prison Phase 6 (FA0MF18025) capital head of expenditure during 2018 in connection with the Prison key vending system.
Decision(s): The Minister approved the transfer of £220,000 in 2018 from the CCA revenue head of expenditure to the DFI Prison Phase 6 (FA0MF18025) capital head of expenditure.
Reason(s) for Decision: Article 18(1)(c) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Article 18(1B) of the Public Finances (Jersey) Law 2005 states that the Minister shall, after consulting the Chief Minister and PAO, give the States Assembly at least 2 weeks’ notice before an amount is transferred under paragraph (1)(c). Article 18(1C) of the Public Finances (Jersey) Law 2005 states that before giving notice under paragraph (1B), the Minister shall, in relation to any States funded body, consult the Minister responsible for that body. The Chief Minister and Principal Accountable Officer (PAO) have been consulted.
Resource Implications: The Community and Constitutional Affairs revenue head of expenditure to decrease by £220,000 in 2018 and the Department for Infrastructure (DFI) Prison Phase 6 (FA0MF18025) capital head of expenditure to increase by an identical amount. This decision does not change the total amount of expenditure approved by the States for 2017-2019 in the Medium Term Financial Plan.
Action required: The Head of Decision Support to notify the Finance Director - Department for Infrastructure and the Finance Director - Community and Constitutional Affairs once the decision has been signed. In accordance with Article 18 (1B) the Greffier of the States is requested to arrange for the attached report to be presented to the States at least 2 weeks before the transfer is concluded. After the expiry of 2 weeks following presentation to the States the transfer may be concluded.
Signature:		Position: Deputy S J Pinel, Minister for Treasury and Resources
Date Signed:		Date of Decision:

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Budget transfer from Community and Constitutional Affairs to Department for Infrastructure: Prison Key Vending System

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States Treasury and Exchequer

Ministerial Decision Report

Transfer from Community and Constitutional Affairs REVENUE HEAD OF EXPENDITURE to the Department for infrastructure for the prison key vending system

Purpose of Report

To enable the Minister to approve the non-recurring budget transfer from the Community and Constitutional Affairs (CCA) revenue head of expenditure to the Department for Infrastructure (DFI) Prison Phase 6 (FA0MF18025) capital head of expenditure for the Key Vending System to be installed as part of Phase 6 of the Prison Masterplan.

Background

Funding of Phase 6 of the Prison Masterplan was allocated in the 2018 Capital Programme. The project is managed by the Department for Infrastructure (DFI) and work is progressing on the feasibility study.

The Prison Governor has indicated that the introduction of a Key Vending System, which gives each officer a locker in which they store / charge keys will assist in the day to day operation of the Prison and could reduce staff numbers by one FTE. However, this would result in an additional cost of approx. £220,000 for which there is no provision within the existing capital budget.

The Prison has a forecast revenue underspend in 2018 due to staff vacancies (non-recurring) so the additional cost of Phase 6 of the Prison Masterplan could be managed. The CCA Accounting officer decision (AOD-CCA-2018-008) was approved for the transfer on the 9th July 2018.

3. Recommendation

The Minister approved the transfer of £220,000 in 2018 from the CCA revenue head of expenditure to the Department for Infrastructure (DFI) Prison Phase 6 (FA0MF18025) capital head of expenditure.

4. Reason for Decision

Article 18(1)(c) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure.

Article 18(1B) of the Public Finances (Jersey) Law 2005 states that the Minister shall, after consulting the Chief Minister and PAO, give the States Assembly at least 2 weeks’ notice before an amount is transferred under paragraph (1)(c).

Article 18(1C) of the Public Finances (Jersey) Law 2005 states that before giving notice under paragraph (1B), the Minister shall, in relation to any States funded body, consult the Minister responsible for that body.

The Chief Minister and Principal Accountable Officer (PAO) have been consulted.

5. Resource Implications

The Community and Constitutional Affairs revenue head of expenditure to decrease by £220,000 in 2018 Department for Infrastructure (DFI) Prison Phase 6 (FA0MF18025) capital head of expenditure to increase by an identical amount.

This decision does not change the total amount of expenditure approved by the States for 2017-2019 in the Medium Term Financial Plan.

Report author : Head of Decision Support	Document date 5th December 2018
Quality Assurance / Review : Director of Financial Planning and Performance	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2018-0142 - CCA revenue to capital for prison vending system £200k
MD Sponsor: Treasurer of the States