Budget Transfer: Enterprise Systems Development

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A decision made 13 December 2012:

Decision Reference: MD-C-2012-127
Decision Summary Title:	Budget Transfer between Chief Minister’s Department (CMD) revenue and capital Heads Of Expenditure		Date of Decision Summary:	13th December 2012
Decision Summary Author:	Finance Manager – Corporate Group		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Budget Transfer between Chief Minister’s Department revenue and capital Heads Of Expenditure		Date of Written Report:	13th December 2012
Written Report Author:	Finance Manager – Corporate Group		Written Report : Public or Exempt?	Public
Subject: Budget transfer of £62,000 from CMD revenue to CMD capital.
Decision(s): The Minister approved a non-recurring budget transfer of £62,000 in 2012 and £144,000 in 2013 from the CMD revenue head of expenditure to the CMD Enterprise Systems Development capital head of expenditure.
Reason(s) for Decision: Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Delegation 1.3 delegates authority for non-contentious transfers between heads of expenditure of up to £1,000,000 to the Treasurer of the States.
Resource Implications: The CMD revenue head of expenditure budget to decrease by £62,000 in 2012 and £144,000 (reference MD-TR-2012-0052) in 2013 and the CMD Enterprise Systems Development capital head of expenditure to increase by an identical amount. This decision does not change the total amount of expenditure approved by the States.
Action required: Head of Decision Support to advise Finance Manager – Corporate Group and Head of Financial Management, Accounting and Reporting that this decision has been approved.
Signature:		Position: Senator Ian Gorst, Chief Minister
Date Signed:		Date of Decision:

Budget Transfer: Enterprise Systems Development

Chief Minister’s

Ministerial Decision Report

BUDGET TRANSFER BETWEEN CHIEF MINISTER’S DEPARTMENT’S REVENUE AND CAPITAL HEADS OF EXPENDITURE

Purpose of Report

To enable the Minister to approve:

a non-recurring budget transfer of £62,000 in 2012 from the Chief Minister’s Department (CMD) revenue head of expenditure to the CMD Enterprise Systems Development capital head of expenditure; and
subject to the transfer/allocation of £144,000 in 2013 from the CSR Restructuring Provision to the CMD revenue head of expenditure, a transfer from the Chief Minister’s Department (CMD) revenue head of expenditure to the CMD Enterprise Systems Development capital head of expenditure.

Background

On the 7th June 2012 a Treasury and Resources Ministerial Decision (reference MD-TR-2012-0052) approved a non-recurring budget transfer of £62,000 in 2012 and £144,000 in 2013 from the CSR Restructuring Provision to the CMD revenue head of expenditure, to fund the HRIS System Replacement project management costs. On the 23rd July 2012 a Chief Minister’s Decision (reference MD-C-2012-0077) accepted the budget transfer.

The HRIS System Replacement project is managed within the CMD Enterprise Systems Development capital head of expenditure and therefore the project management costs should be managed within that budget.

Proposal

In order for the relevant costs and budget to be managed within one head of expenditure it is proposed to transfer the budgets from the CMD revenue head of expenditure to the CMD Enterprise Systems Development capital head of expenditure.

Recommendation

The Minister is recommended to approve a non-recurring budget transfer of £62,000 in 2012 and £144,000 in 2013 from the Chief Minister’s Department (CMD) revenue head of expenditure to the CMD Enterprise Systems Development capital head of expenditure.

Reason for Decision

Article 2(6) of the Public Finances (Transitional Arrangements) (Jersey) Order 2011 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be used for the purposes of another head of expenditure. Delegation 1.3 delegates authority for non-contentious transfers between heads of expenditure of up to £1,000,000 to the Treasurer of the States.

Resource Implications

The CMD revenue head of expenditure budget to decrease by £62,000 in 2012 and £144,000 in 2013 and the CMD Enterprise Systems Development capital head of expenditure to increase by an identical amount. This decision does not change the total amount of expenditure approved by the States.

Report author : Finance Manager, Corporate Group	Document date : 7th December 2012
Quality Assurance / Review : Head of Decision Support	File name and path: L:\Shared Services\Sections\Advisory Unit\1. Chief Minister's Department\Ministerial Decisions\2012\Ministerial Decisions.doc