Government of Jersey

Information about the publication of Ministerial Decisions

A formal published “Ministerial Decision” is required as a record of the decision of a Minister (or an Assistant Minister where they have delegated authority) as they exercise their responsibilities and powers.

Ministers are elected by the States Assembly and have legal responsibilities and powers as “corporation sole” under the States of Jersey Law 2005 by virtue of their office and in their areas of responsibility, including entering into agreements, and under any legislation conferring on them powers.

An accurate record of “Ministerial Decisions” is vital to effective governance, including:

demonstrating that good governance, and clear lines of accountability and authority, are in place around decisions-making – including the reasons and basis on which a decision is made, and the action required to implement a decision
providing a record of decisions and actions that will be available for examination by States Members, and Panels and Committees of the States Assembly; the public, organisations, and the media; and as a historical record and point of reference for the conduct of public affairs

Ministers are individually accountable to the States Assembly, including for the actions of the departments and agencies which discharge their responsibilities.

The Freedom of Information Law (Jersey) Law 2011 is used as a guide when determining what information is be published. While there is a presumption toward publication to support of transparency and accountability, detailed information may not be published if, for example, it would constitute a breach of data protection, or disclosure would prejudice commercial interest.

A decision made 17 October 2014:

Decision Reference: MD-T-2014-0108
Decision Summary Title :	Pier Road Car Park Charity Event		Date of Decision Summary:	09 October 2014
Decision Summary Author:	Assistant Manager Parking Control		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title :	Pier Road Car Park Charity Event		Date of Written Report:	09 October 2014
Written Report Author:	Assistant Manager Parking Control		Written Report : Public or Exempt?	Public
Subject: Jersey Car Parks – Use of Pier Road Car Park for a Charity Sleepover Event
Decision(s): The Minister agreed to allow the use of floors 11 and 12 in Pier Road Car Park for the holding of a Charity Sleepover Event overnight 29 and 30 November 2014
Reason(s) for Decision: To support the raising of awareness of local people who have fallen on hard times.
Resource Implications: Transport and Technical Services – no cost. Organisers - signage £200
Action Required: Officers to install the signage and advise motorists via the media.
Signature:		Position:
Date Signed:		Date of Decision (If different from Date Signed):

Pier Road Car Park - Floors 11 & 12: Use for Charity Sleepover Event overnight 29 - 30 November 2014

TRANSPORT AND TECHNICAL SERVICES

USE OF PIER ROAD CAR PARK FOR CHARITY EVENT

Purpose of the Report

To allow the use of floors 11 and 12 in Pier Road Car Park for an overnight sleepover charity event designed to raise awareness of the plight of locals who have fallen on hard times.

Background

A number of local Charities have joined together in support of a charity event where people will raise awareness of the plight of locals who have fallen on hard times by raising sponsorship for sleeping overnight in Pier Road Car Park. The funds raised from this will be used by Charities who are connected with promoting the plight of some of the more unfortunate people in Jersey and getting them back to their feet and ultimate return to productive society. A similar event was held in 2012 using Pier Road Car Park with no problems or issues being experienced.

The organisers have approached Transport and Technical Services to again request permission to use floors 11 and 12 of Pier Road Car Park on the evening of Saturday 29 and the morning of Sunday 30 November 2014 to stage this event. The organisers have put in place insurance with £5 million public liability cover through R A Rossborough and a copy of the policy will be presented to Transport and Technical Services prior to the event happening. They have also completed a risk assessment for the event in conjunction with the States of Jersey Fire and Rescue Service and a copy has been presented to Transport and Technical Services.

The organisers will be responsible for cleaning any rubbish left after the event and for returning the area used in a clean and useable condition.

A permit for this event has still to be obtained from the Bailiff’s Panel and this being granted would be a condition for the event to go ahead.

It is proposed that floors 11 and 12 be closed between 5 pm on Saturday 29 November and 12 noon Sunday 30 November 2014.

The Minister for Transport and Technical Services can give permission for this event under Article 3 (c) of the Road Traffic (Public Parking Places) (Jersey) Order 2006.

The Road Traffic (Public Parking Places) (Jersey) Order 2006 is administered by the Transport and Technical Services Department.

Discussion

Officers support permission being given to hold the Charity Sleepover on floors 11 and 12 of Pier Road Car Park on the evening of Saturday 29 and the morning of Sunday 30 November 2014 subject to the Bailiff’s Panel granting permission for the event. As the event is planned to be held overnight and into Sunday there would be no loss of revenue to Transport and Technical Services Department because these times are not chargeable.

Recommendations

The Minister is recommended to approve granting permission for the use of floors 11 and 12 of Pier Road Car Park for the holding of the Charity Sleepover and to instruct Officers to produce the necessary signage and to advise the public using local media.

Reason(s) for Decision

To support the raising of awareness of local people who have fallen on hard times.

Resource implication

Transport and Technical Services – no cost. Organisers - signage £200

Action Required

Officers to produce and place the appropriate advance notice signage and to advise the public using the local media.

Written by: Assistant Manager Parking Control

Approved by: Director of Transport