REPORT TO THE MINISTER FOR PLANNING AND ENVIRONMENT
Transfer of Property Maintenance and Associated Property Budgets from the Planning and Environment Department to the Property Holdings Department.
Purpose of the Report
To seek the approval of the Minister for Planning and Environment to transfer property budgets from the Planning and Department to the Property Holdings Department for 2008 and 2009.
Background
In July 2005 the States agreed the creation of a new States Department, Property Holdings Department, to be responsible for the ownership and administration of the States property portfolio. This transfer is an ongoing part of moving the property responsibilities and their associated budgets currently held in other departments into the Property Holdings Department.
The Departments involved in the proposed transfer are-:
02310 Planning and Building Services
02330 Environmental Services
02340 Meteorological Department
The properties involved in this transfer are-:
- Planning Offices at South Hill Offices plus four Portacabins
- Howard Davis Farm, its associated offices and stores and three houses, two of which are currently let.
- The Frances Le Sueur Centre
- Maison St Louis and the associated flat which is currently tenanted
A Service Level Agreement has been issued which sets out the future maintenance and service responsibilities of Property Holdings and the Occupying Departments. Property Holdings currently receive a rent from Planning which occupies part of the South Hill Office. The remainder of South Hill is occupied by both the Transport and Technical Services Department and Property Holdings Department Architect’s Section and a facilities management agreement is already in place for these areas of the building.
This transfer specifically excludes the following-:
- Kempt Tower
- The Visitor Centre on Gorey Pier which shares a building with the Custom’s Station. (This is owned by Harbours)
- The Weather Station at La Moye
- Two Portacabins at the Harbour
There are no staff associated with this transfer.
The proposed budget transfers by business unit and account are shown in detail on
Appendix A. They total-:
| £ |
Planning & Building Services | 3,800 |
| |
Environment | |
Income | -38,901 |
Expenditure | 11,046 |
Net Environment | -27,855 |
| |
Meterological Services | |
Income (Flat Maison St Louis) | -9,100 |
Expenditure | 4,600 |
Net | -4,500 |
| |
TOTAL TRANSFER | -28,555 |
A condition survey has been completed. The condition survey highlighted that there is insufficient budget to cover the liabilities and defects of the properties; however this is an estate wide issue which will need to be tackled at corporate level. It is not proposed that this should delay the transfer of resources.
Recommendation
The Minister is recommended to approve the recurring net revenue budget transfer of -£28,555 and associated expenditure to Jersey Property Holdings with full balances being transferred from 1st January 2008 on the conditions and at the amounts listed above. The budget transfer is to occur for 2008 and 2009, after which it will be included in the Planning and Environment Department’s business plan.
Reason (s) for Decision
The budget transfers will enable Jersey Property Holdings to provide an integrated ‘landlord’ property maintenance service, including the planning, organisation and control of the maintenance of the buildings, ensuring value for money, compliance with best practice, building regulations and statutory requirements.
Action Required
The Finance Director to notify the Minister for the Treasury and Resources Department of this decision.
Written by: | Mrs H Whiteman, Senior Management Accountant |
| |
Approved by: | Ellen Littlechild, Finance Director |
| |
Attachment: | Appendix A |
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Exemption: | |
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Reference: | |
Appendix A
Business Unit | Object Account | Description | Cumulative 12 General Ledger Year 2007 | Cumulative 12 Total Budget Year 2008 |
IBG005 - Admin | 701100 | Building Maintenance | 5,872.40 | 2,500.00 |
IBG005 - Admin | 701511 | Minor Works | 769.00 | 1,000.00 |
IBG005 - Admin | 702100 | Health & Safety Measures | 133.18 | 300.00 |
IEC240 - Countryside - General | 701100 | Building Maintenance | 392.00 | 1,021.00 |
IEE130 - Visitor Centres | 701100 | Building Maintenance | 0.00 | 1,525.00 |
IEG010 - HDF Property & Utilities | 322510 | Other Rentals | -14,990.00 | -38,901.00 |
IEG010 - HDF Property & Utilities | 701100 | Building Maintenance | 7,962.32 | 6,000.00 |
IEG010 - HDF Property & Utilities | 701540 | Plumbing | 413.22 | 0.00 |
IEG010 - HDF Property & Utilities | 703010 | Decoration | 1,357.47 | 2,500.00 |
IWP030 - Maison St Louis | 322010 | Property Rentals | -9,009.20 | -9,100.00 |
IWP030 - Maison St Louis | 700100 | Grounds Maintenance | 3,000.96 | 3,100.00 |
IWP030 - Maison St Louis | 701100 | Building Maintenance | 232.24 | 1,500.00 |
| | NET TOTAL FOR TRANSFER | | -28,555.00 |