Request for Quotes
NatWest Island Games Jersey 2015
Video Promotion, Coverage & Legacy
Introduction
In June of 2015, Jersey has the privilege of hosting one of the largest international multi-sport events and showcase the Island, its sporting prowess and warmth of welcome to a global audience.
Such opportunities are very limited and it is therefore important that Jersey not only delivers a prestige, high quality event, but uses the legacy of the 2015 Games to create a lasting impact, capable of delivering future economic, sporting and social returns from the re-use of the investment in facilities.
One means of maximising this opportunity is the creation of engaging film content to support future marketing and communications activity designed to target a variety of Channel Island, UK and international audiences, leading to a positive increase in visitor numbers, increased levels of premium-level sporting events and the achievement of economic returns from the pre-Games investment.
Underlying all of this, is that fact that planned news coverage of the Games is bolstered by professional grade footage, properly archived film content and an ability to celebrate what is destined to become the biggest and best NatWest Island Games to date.
Proposal
The Games Organising Committee, supported by States of Jersey funding, is therefore seeking to identify an on-island supplier capable of providing the following items:
- Daily NatWest Island Games 2015 film coverage including both sporting and ‘atmospheric’ footage
- A Jersey/Sport promotional film, outlining the sporting ethos of the Island, the quality of facilities/competition already available and firmly establishing its ability to host & deliver international sporting events/tourism
- Premium quality post-games films able to help maximise the sporting, economic and tourism legacy of the 2015 NatWest Island Games
NatWest Island Games 2015 film coverage
Daily roundup films made up of:
• Bespoke professional footage
• News-oriented footage from around the Games
• Athlete/Visitor/Islander interviews
• Behind the scenes activity
• Innovative footage taken from angles that clearly outline the natural heritage perspective against which Jersey sport is staged
These films will provide not only coverage of the Games but also the atmosphere, camaraderie and community spirit establishing Jersey to an international audience as a vibrant, homely and unique destination capable of delivering ‘out of the box’ calibre sporting events
Jersey Sport Promotional Film
Production of a professional, high quality film, creatively telling the ‘Jersey Sport’ story, culminating in the staging of the 2015 Games and pointing out the future potential for the Island to host further top quality events.
Purpose
• To promote Jersey as a sports tourism destination
• To create a sports tourism film designed to appeal to both promoters, competitors and visitors
• To showcase key annual Jersey sporting events and create the ‘opportunity’ to approach on and off-island companies seeking support to help develop them into truly top-class European events
Versions
30 minute ‘portfolio’ film, comprising
2 minute shorter presentations focussing upon key sports, and
2-3 minute cameos of Jersey landscape footage, showing sports activity against heritage and natural heritage backdrops
Sequences shot using full HD cameras from the ground, sea and air.
Various lenses employed to give a cinematic gloss to the final film.
As part of the 2015 Games legacy, States of Jersey will acquire full intellectual property rights of a commercial-quality film promoting sport within the context of tourism.
Post-games legacy films/archive
Capturing the legacy of the 2015 Games will be an important component of Jersey acting as host.
It is anticipated that the Island will own, manage and licence the footage for future posterity, for a vast range of potential future promotional activity
Response Criteria
Description of goods /services / works required
The Games Organising Committee (GOC) wishes to procure professional services to be used in advancing the priorities set out above.
This specification outlines the activities expected and outcomes required of a Supplier to fulfill the outputs outlined above.
Suppliers wishing to quote will be required to provide a full detailed specification detailing outputs in the following areas:
- What are the costs involved likely to be in delivering the Film/Video outputs?
- What would be the respective roles of the Supplier, GOC and other parties in arriving at the finished outputs?
- What administrative (Licences, Permits, Closures) support would be required from the States, Parishes or other bodies in supporting the Supplier meet the outputs?
- Who (staff) the Supplier would use in delivering the various components of the work, details of their previous experience and the type of work licences they hold to operate in Jersey
- A detailed Gant Chart setting out milestones and deadlines for completion of the Contract, including firm proposals for work in the weeks prior to, during and after the Games in particular
- A firm deadline for completion of all tasks
In order to establish the suitability of the contractor the following information should be provided for consideration by the evaluation panel: -
- Pricing proposal (including breakdown of costs)
- A detailed description of the approach, demonstrating understanding the brief and objectives
- Examples of previous project related work in similar areas undertaken that clearly demonstrates experience and relevance to this piece of work
- The key individuals proposed to carry out the work, including a dedicated account manager
- A detailed project plan, identifying activity and milestones
- Appropriate references from previous clients
- Appropriate levels of Public Liability and Professional Indemnity Insurance, with a minimum threshold of £1 million
Services shall be supplied in accordance with the States of Jersey terms and conditions - Supply of Professional Services (see attached).
These should be reviewed and feedback provided along with your tender response.
Pricing Schedule & Format
A detailed price breakdown should be provided for your bid submission including the following criteria: -
- Labour resource supplied including day rate, position within company hierarchy (i.e. junior, partner etc.) and number of days allocated to each part of the work. Roles should be defined.
- Travel and expenses. A full breakdown of all travel and subsistence costs
- Day rates for follow on work
All quotations submitted will be reviewed in accordance with pre-determined contract award criteria. Bid acceptance will not be bound to the lowest bid submitted but will be awarded on the basis of the industry standard “Most Economically Advantageous Tender (MEAT)”
The Authority does not bind itself to accept any tender.
Proposed Evaluation Criteria
1) Price
2) Demonstration the brief is understood including specific complexities
3) Experience of similar work undertaken
4) Calibre of the representatives carrying out the work (CVs, references)
5) Demonstration of ability to comply with the deadlines for completion of the work (project plan)
6) Acceptable references
7) Declarations submitted