Budget Transfer: Vehicle Registration System

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A decision made on 4 December 2017:

Decision Reference: MD-T-2017-0099
Decision Summary Title :	Use of income, increase of budgets and subsequent transfers between Revenue and Capital Heads of Expenditure for the replacement of DVS vehicle registration system and licence system and the transfer of existing costs and budgets to DVS Systems Capital Head of Expenditure		Date of Decision Summary:	24th November 2017
Decision Summary Author:	Finance Manager		Decision Summary: Public or Exempt? (State clauses from Code of Practice booklet)	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title :	Use of income, increase of budgets and subsequent transfers between Revenue and Capital Heads of Expenditure for the replacement of DVS vehicle registration system and licence system and the transfer of existing costs and budgets to DVS Systems Capital Head of Expenditure		Date of Written Report:	17th November 2017
Written Report Author:	Finance Manager		Written Report : Public or Exempt?	Public
Subject: Use of income, increase of budgets and subsequent transfer between the Department for Infrastructure (“DFI”) revenue head of expenditure and a new DFI capital head of expenditure for the DVS Vehicle Registration System totalling £250,000 for the replacement of the DVS vehicle registration system and licence system. The transfer of costs and budgets (£299,999) from the DFI Replacement Assets capital head of expenditure (Q00MC10012) to the DVS Systems capital head of expenditure (Q00MF18021). Subject to the approval of Budget 2018.
Decision(s): The Minister approved the use of additional income within DVS up to £250,000 for the purpose of funding the replacement of the DVS vehicle registration system and licence system the increase of up to £250,000 income and expenditure budgets in 2017 in the DFI revenue head of expenditure; and the subsequent internal budget transfer in 2017 of up to £250,000 from the DFI revenue head of expenditure to the new DFI capital head of expenditure for the DVS Vehicle Registration System. the transfer of costs and budgets (£299,999) from the DFI Replacement Assets capital head of expenditure (Q00MC10012) to the DVS Systems capital head of expenditure (Q00MF18021). Subject to the approval of Budget 2018.
Reason(s) for Decision: Paragraph 5.13 of Financial Direction 3.6 stipulates that the use of surplus income of over £100,000 of the estimated income notified to the States for that particular service area and of a non-contentious nature has been delegated to the Treasurer of the States Article (18)(c) of the Public Finances (Jersey) Law 2005 states that all or any part of the amount appropriated by a head of expenditure may, with the approval of the Minister for Treasury and Resources, be transferred from one head of expenditure to another head of expenditure for any purpose. Delegation 1.2 delegates authority for non-contentious transfers between heads of expenditure of up to £1,000,000 to the Treasurer of the States. This transfer puts in place funding for the replacement of the DVS vehicle registration system.
Resource Implications: The DFI revenue head of expenditure will show an additional income budget of up to £250,000 and an additional expenditure budget of up to £250,000, a net nil change. This expenditure budget will subsequently be transferred to the to the new DFI capital head of expenditure for the DVS Vehicle Registration System. Costs and budgets (£299,999) for the DVS VRS system within the DFI Replacement Assets capital head of expenditure (Q00MC10012) will be transferred to the DVS Systems capital head of expenditure (Q00MF18021). Subject to the approval of Budget 2018.
Action required: The Finance Director to request the approval of the Treasury of the States to approve the creation of income and expenditure budgets, and the budget transfer from revenue to capital as referred to in the accompanying report.
Signature:		Position:
Date Signed:		Date of Decision (If different from Date Signed):