Revenue to Capital Budget Transfer: Education Sport and Culture

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A decision made on 16 November 2009 to approve a budget transfer between Education, Sport and Leisure revenue and capital budgets

Decision Reference: MD-ESC-2009-0020
Decision Summary Title:	Revenue to Capital Budget transfer for Mobile Youth Vehicle		Date of Decision Summary:	12 November 2009
Decision Summary Author:	Lynne Haws, Finance Manager		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:	N/A
Written Report Title:	Revenue to Capital Transfer – Youth Service minibus.		Date of Written Report:	12 November 2009
Written Report Author:	Lynne Haws, Finance Manager		Written Report : Public or Exempt?	Public
Subject: Revenue to Capital budget transfer for mobile youth vehicle.
Decision(s): The Minister for Education, Sport and Culture approved the 2009 budget transfer of Revenue funds amounting to £68,000 to Capital, in order to meet GAAP requirements for the purchase of a vehicle to act as a mobile youth centre for the island.
Reason(s) for Decision: The funds for the purchase of the Youth Service minibus which are currently included in revenue budgets are required to be transferred to capital to comply with GAAP requirements
Resource Implications: There are no other financial or manpower resource implications.
Action required: For officers of the Department to request the approval of the Treasurer of the States to the transfer in accordance with Financial Direction 3.6
Signature:		Position:
Date Signed:		Date of Decision:

Revenue to Capital Budget Transfer: Education Sport and Culture

Education, Sport and Culture Department Report
Subject:	Revenue To Capital Budget Transfer for Mobile Youth Vehicle
Exempt Clause:	None	Date:	12th November 2009

Author:	Lynne Haws : Finance Manager

Purpose of Report

For the Minister for Education, Sport and Culture to approve the following revenue to capital transfer in order to comply with GAAP requirements:-

£68,000, representing the money required to part-finance the purchase of a vehicle to act as a mobile youth facility for the island as a whole.

Background

The Department has been successful in establishing a Contingency Fund which can be drawn on in the future to meet unforeseen and unavoidable costs which inevitably arise from time to time. SMT has agreed to allocate a sum of £60,000 to the Youth Service in 2009, to compensate for a contribution which the Service made to the costs of Mont a l’Abbe School in 2008. This money is equivalent to 88% of the purchase. The balance of the purchase cost was generated by the Youth Service from donations and sponsorship, this will be transferred into the Youth Service and the entire transfer to capital will take place from a revenue account. There are no other manpower or cost implications, both staffing and maintenance costs have been identified from the current resources allocated to the Youth Service.

Under Financial Direction 3.6 para 5.7, the approval of the Treasurer of the States is required for transfers up to £100,000.

A Capital Asset Replacement Programme is in the process of being developed. This will ensure that the Department has a structured schedule of future asset purchases and disposals. Whilst several options are available, a centrally run system, a devolved system, or some form of hybrid, it will be essential that all relevant parties are canvassed to ensure that the solution is both efficient and robust for the purpose of planning for the purchase/replacement of assets. All strategies will be considered and a proposal put to ESC SMT before being implemented.

Recommendation

That the Minister for Education, Sport & Culture approves the transfer of £68,000 from revenue to capital to fund the purchase of the Youth Service minibus.