Budget transfer from Restructuring Provision to Chief Minister's Department: Workforce Planning and Management System (eRostering)

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A decision made 3 February 2017:

Decision Reference: MD-TR-2017-0015
Decision Summary Title:	Restructuring Provision Bid – Workforce Planning and Management System (eRostering)		Date of Decision Summary:	27th January 2017
Decision Summary Author:	Head of Decision Support		Decision Summary: Public or Exempt?	Public
Type of Report: Oral or Written?	Written		Person Giving Oral Report:
Written Report Title:	Restructuring Provision Bid – Workforce Planning and Management System (eRostering)		Date of Written Report:	27th January 2017
Written Report Author:	Head of Decision Support		Written Report : Public or Exempt?	Public
Subject: A budget transfer of £342,426 in 2017 from the Restructuring Provision to the Chief Minister’s Department (“CMD”) revenue head of expenditure to fund the procurement and implementation of a states-wide workforce planning and management system.
Decision(s): The Minister approved a budget transfer of £342,426 in 2017 from the Restructuring Provision to the Chief Minister’s Department revenue head of expenditure to fund the eRostering Project within the HR and Payroll Systems Solution.
Reason(s) for Decision: Funding is required for the procurement and implementation of a states-wide workforce planning and management system. Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister is authorized to approve the transfer from contingency expenditure to heads of expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year. The business case was agreed by Corporate Management Board on 15th December 2016 and reviewed by the Corporate Change Portfolio Office on 15th December 2016. On the 7th December 2016 the Council of Ministers (“COM”) approved the delegation of decision making authority from the Council of Ministers to the Minister for Treasury and Resources to consider and, if appropriate, approve restructuring provision funding bids under £500,000 during the MTFP2 Addition period (2017-2019). COM will continue to be updated on all approved restructuring provision bids regardless of their funding level. MD-C-2017-0006 was signed by the Chief Minister on 27th January 2017.
Resource Implications: The CMD revenue head of expenditure to increase by £342,426 in 2017 and the Restructuring Provision held within Central Contingencies to decrease by an identical amount. This decision does not change the total amount of expenditure approved by the States for 2017 – 2019 in the Medium Term Financial Plan.
Action required: Head of Decision Support to advise the Executive Support officer – CMD once this decision has been approved.
Signature:		Position: Senator A J H Maclean, Minister for Treasury and Resources
Date Signed:		Date of Decision:

Budget transfer from Restructuring Provision to Chief Minister's Department: Workforce Planning and Management System (eRostering)

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Treasury and Resources

Ministerial Decision Report

Restructuring Provision Bid – Workforce planning and management system (E-Rostering)

Purpose of Report

To approve a budget transfer of of £342,426 in 2017 from the Restructuring Provision to the Chief Minister’s Department revenue head of expenditure to fund the procurement and implementation of a states-wide workforce planning and management system.

Background

The funding is required to procure and implement a states-wide workforce planning and management system (eRostering) that is fully integrated into a single HR and payroll solution which will provide a powerful platform for the organisation to ensure that it is ready for current and future complexities that are inherent with managing a diverse organization. It will manage all variable working arrangements across all departments whilst providing full integration and straight-through processing to the HR and Payroll corporate system which is currently being implemented.

An additional £342,426 (mostly for hardware and software purchase, including implementation) is required in order to extend the original scope to offer complex rostering, and complex time and attendance requirements, to meet the full scope of HR and payroll solution. The original specification included complex time and attendance requirements, but only basic rostering.

3. Recommendation

The Minister is recommended to approve a budget transfer of £342,426 in 2017 from the Restructuring Provision to the Chief Minister’s Department revenue head of expenditure to fund the eRostering Project within the HR and Payroll Systems Solution.

4. Reason for Decision

Funding is required for the procurement and implementation of a states-wide workforce planning and management system.

Article 17(2) of the Public Finances (Jersey) Law 2005 states that the Minister is authorized to approve the transfer from contingency expenditure to heads of expenditure or the insurance fund of amounts not exceeding, in total, the amount available for contingency expenditure in a financial year.

The business case was agreed by Corporate Management Board on 15th December 2016 and reviewed by the Corporate Change Portfolio Office on 15th December 2016.

On the 7th December 2016 the Council of Ministers (“COM”) approved the delegation of decision making authority from the Council of Ministers to the Minister for Treasury and Resources to consider and, if appropriate, approve restructuring provision funding bids under £500,000 during the MTFP2 Addition period (2017-2019). COM will continue to be updated on all approved restructuring provision bids regardless of their funding level.

MD-C-2017-0006 was signed by the Chief Minister on 27th January 2017.

5. Resource Implications

The Chief Minister’s Department revenue head of expenditure to increase by £342,426 in 2017 and the Restructuring Provision to decrease by an identical amount. This decision does not change the total amount of expenditure approved by the States for 2017-2019 in the Medium Term Financial Plan.

Report author : Head of Decision Support	Document date 27th November 2016
Quality Assurance / Review : Head of Decision Support	File name and path: L:\Treasury\Sections\Corporate Finance\Ministerial Decisions\DS, WR and SD\2017-0015- eRostering Restructuring bid CMD
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